OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
April 15, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on April 15, 2010, in the City
of Hayden, Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Tom DePew, Gerry House, Richard Piazza
Absent:
Ron McIntire
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Nancy Stricklin, City of Hayden- Attorney; Larry Comer, Welch Comer
and Associates; Shirley Carter, Hayden Area Regional Sewer Board- Chief
Operator; Amber Hall, Hayden Area Regional Sewer Board- Laboratory Manager
The meeting was called to
order by Gerry House, Acting Chairman at 3:00 p.m.
It was moved by Tom DePew,
and seconded by Richard Piazza, to approve the agenda with the addition of #13
Idaho Department of Lands, Bureau of Land Management- Memo of Understanding, and
Aerial Spraying of Poplar trees for Poplar Sawfly. The reason this item was not
on the agenda was due to the difficulty in finding aerial applicators that were
willing to spray for the poplar sawfly on our trees. The information at the time
the agenda was made was not available and it cannot wait until next meeting due
to the estimated time frame of when the spraying needs to occur (May 1- May 15).
Motion Carried.
It was moved by Stefan
Chatwin, and seconded by Richard Piazza to approve the minutes as written for
the February 18, 2010 regular meeting. Motion
carried.
Engineer’s Reports
J-U-B Engineering- Paul
Klatt
J-U-B presented a master plan and Spokane River TMDL written update, see
enclosed memo.
The
Washington Department of Ecology TMDL dispute resolution hearing full video of
proceedings can be reviewed at:
http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved_oxygen/DisputeRes.html
Those who were able to attend in person were Paul Klatt, Nancy Stricklin, and
Jeff Zaugg. The most important
sections of the 5 hour hearing to review are the Department of Ecology’s
presentation, our presentation and the Question and Answer session at the end.
Ken
Windram also discussed the presentation that he did for the Hayden Lake
Recreational Water and Sewer District regarding this issue, and offered that
same presentation to the other entities.
Welch-Comer Engineering- Larry
Comer
Larry Comer gave an update that the City of Coeur d’Alene is still working with
BNSF on the abandonment of the railroad line.
Ken
Windram is still working with Roy Armstrong regarding the farm land easement.
It was moved by Tom DePew,
and seconded by Richard Piazza, to approve the March Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Richard Piazza, to pay the presented bills, with replacement
bills totaling $1424.72 for Chlorine Injector, Chlorine Scales, and Polymer Room
Hot Water Heater. Motion Carried.
Administrative
Reports
Ken Windram gave his
Ken showed a picture of the new SCADA
screen, as well as the area that we are looking at for the Sludge Storage
Building.
Shirley Carter’s gave her
report, see attached report.
Shirley wanted to thank the City of Hayden and their staff for the use of a dump
truck, while ours was under repair.
Entity Reports
City of Hayden- no report
Hayden Lake Recreational Water and Sewer District- Gerry House mentioned LID #6;
they are trying to sell the bonds towards the end of the month.
Kootenai County- Richard Piazza mentioned that they are updating leases as they
come due.
SEP Fund
City of Hayden is still
working on this.
Pretreatment Program Presentation
Ken Windram mentioned the
new NPDES permitting, and that it will force Hayden Area Regional Sewer Board
into pretreatment requirements.
Amber Hall spent a couple of days in Boise reviewing their existing program, and
is going to work locally with Coeur d’Alene and Post Falls also.
Amber Hall presented a power point program on what the new permit is
requiring for pretreatment; see the attached power point screens.
Ken Windram talked about
what needs to be done now. The first
step is to look at each entity’s pretreatment requirements and to make all of
them the same. The next step would
be to determine who is to enforce the pretreatment requirements, each entity
through HARSB, or by each entity giving HARSB authority.
Then we need to determine which sewer users are subject to the
pretreatment programs, and which pollutants are of main concern. We will be
looking at other pretreatment programs and developing HARSB’s pretreatment
program from theirs.
Anti Degradation Discussion
Ken Windram and Paul Klatt
discussed the current legislation that is occurring regarding anti- degradation
of water; see the sections in the J-U-B update and the administrator’s report
regarding this issue.
Paul Klatt discussed the
Clean Water Act and how it impacts the anti-degradation legislation.
The legislature is taking comments now until September when they will
develop the proposed rule. This rule
is coming forth due to EPA being sued for not enforcing the Clean Water Act in
Idaho.
The Clean Water Act has Tier
1 thru Tier 3, and each tier has water quality standards as well as beneficial
use standards, along with anti-back sliding regulations.
Anti-degradation is considered anything that changes the current
concentration. The Use Availability
Analysis would have to be done on a parameter by parameter basis for every
permit if this comes into place to let the public know and approve of all
changes. Idaho is proposing
anti-degradation to be anything that causes a significant change to the current
concentration, thus allowing only significant changes to be required to have
UAA’s.
Discussion on Insurance Coverage for HARSB Staff
Stephanie Oliver presented the current health insurance quotes as received by
Pat Smith Insurance, see the enclosed rate sheets.
It was moved by Stefan Chatwin, and seconded by Tom DePew, to keep the
current Blue Cross of Idaho plan with the presented increase.
Motion Carried.
Blue Cross Annual Meeting Information and Proxy
Vote Determination
It was moved by Stefan
Chatwin, and seconded by Tom DePew, to allow the Blue Cross of Idaho Board of
Directors proxy our vote.
Idaho Department of Lands, Bureau of Land
Management Memo of Understanding for Poplar Trees, Aerial Tree Spraying
Stephanie Oliver presented
the memo of understanding, and discussed the requirements for the aerial tree
spraying (May 1-15). The memo of
understanding was reviewed and approved by both Scott Reed and Nancy Stricklin.
It was moved by Stefan Chatwin, and seconded by Tom DePew, to approve the
memo of understanding, and authorize the HARSB’s staff to get the three quotes,
and to accept the lowest quote that meets the qualifications.
Motion Carried
Moved to adjourn meeting by
Tom DePew, and seconded by Stefan Chatwin, at 4:20 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary