OFFICIAL MINUTES
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
April 17, 2014
The Regular Meeting of the
Hayden Area Regional Sewer Board was held on April 17, 2014, in the City of
Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
The meeting was called to
order by Todd Walker, Chairman at 3:00 p.m...
Roll Call was then taken:
City of Hayden- Ron McIntire-present
Hayden Lake Recreational Water and Sewer District- Todd Walker-present
Kootenai County- Dan Green- present
There were no additions or
corrections to the printed agenda.
Consent Calendar
It was moved by Ron
McIntire, and seconded by Dan Green, to adopt the Consent Calendar as presented:
Approval of March 20, 2014 Regular Meeting Minutes; Approval of April 9, 2014
Special Meeting Minutes; Approval of March General and Construction Financial
Reports; Approval of the Bills: General, Construction, and Replacement.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Engineer’s Reports
Paul Klatt discussed that
J-U-B Engineering had met with Gary Allen, regarding the fish consumption rules
and the ability for those standards to be challenged.
J-U-B Engineering will continue to work with all the local groups to help
get the best fish consumption standards.
Paul Klatt and Ken Windram discussed the TMDL Annual meeting and the
information that they received from this meeting.
Paul Klatt met with Idaho
Department of Environmental Quality (IDEQ) today on the 303D listing for the
Spokane River regarding the Lead, Cadmium and Zinc levels.
They are currently testing to verify if the listing is valid, and
preliminary data shows that the listing is valid but no difference occurs in the
water quality testing between the North Idaho College beach and the State of
Washington Border.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the Special Use Permit Appeal of Conditions that went before
the City of Hayden. A meeting was
held yesterday regarding the conditions and Ken felt that we were making
progress, and it will come back before the City of Hayden City Council for
review on May 13, 2014. Most
conditions as defined should have no impact on HARSB, with the exception of the
land application of biosolids for odor nuisance which would be reviewed yearly
by the City.
On
May 30, 2014 a meeting with Senator Mike Crapo will be held on the PCB
standards.
Ken
Windram discussed that the plant was operating within specifications, and showed
a
picture of the new temporary office.
Entity Reports
City of Hayden – no report
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Discussion and Selection of Base Bid and
Alternatives for BNR Project to be submitted to HARSB Entities and DEQ
Paul Klatt and Mike Conn
discussed the Base Bid and Alternatives, Katy Baker-Casile (IDEQ) and Brian
Petersen (TML Construction) were also present for the discussion.
Please see the enclosed information regarding the Phase 1 BNR
Improvements and Bid Results vs. Project Budget Summary.
John Cafferty did a legal review of the bids, and it can legally be
awarded. Discussion occurred
regarding the spreadsheet that J-U-B Engineering put together regarding the
costs of the project. Discussion also
occurred on the Equalization Basin Cover and whether to put it on now or wait
until later, it all depends upon the odor that is generated from the retention
time of the influent in our pipes once it comes into the plant.
3:42 p.m. Stefan Chatwin
left the meeting.
Discussion occurred on the
tertiary treatment equipment pilot study budget and the need for a contingency
fund.
4:12 p.m. Sean Hoisington
left the meeting.
It was moved by Ron
McIntire, and seconded by Dan Green, to recommend the awarding of the
construction bid to include the base bid and Alternatives 1-4 for the total of
$11,019,000 to TML Construction, Inc., to also include the estimated projected
“Common” budgetary costs for a Phase 1 project total of $15,324,050, and then
change the pilot study budget line item task to contingency funds with the
understanding that the SRF loan will be closed at the completion of Phase I
construction.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval for Contract Amendment for JUB to
reflect ALLWEST Special Inspectors
The Board discussed the need
to have Special Inspectors, see the proposal from J-U-B Engineering and Allwest
Testing and Engineering. It was
moved by Ron McIntire, and seconded by Dan Green, to approve the authorization
for additional services for J-U-B Engineering to hire ALLWEST for BNR
Improvement Phase 1construction special inspections.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval to Purchase ZAPS Technologies
Ken Windram discussed the
data from the Zap Technologies, see the enclosed information.
It was moved by Dan Green,
and seconded by Ron McIntire, to approve the purchase of the ZAPS technologies
for $58,600.00.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval for Coverall Building Purchase
Ken Windram discussed the
Coverall Building and that this will now be a change order since it is in the
“Common” budgetary costs. Ken
informed the Board that he would work with TML Construction regarding putting
this in.
Discussion on Federal Reserve Water Right Claims
John Cafferty updated the
Board regarding a federal reserved water rights claim that has been filed that
could impact one of our water rights; he is currently reviewing the information.
Discussion on BNR Upgrade Project Ground Breaking
Ken Windram discussed the
need for a project ground breaking ceremony to give HARSB positive public
relations. The Board felt that this
was a good idea.
Approval of O’Neill Sustainable Ag Consulting,
LLC Service Agreement for developing and submitting the Application for
Washington Beneficial Use Facility Biosolids
The Board indicated that
they did not want to pay for services until the application was approved.
Ken Windram discussed that they are still working on the contract and it
would be brought back to a future meeting.
Approval of Group Voter Designation/Proxy for
Blue Cross of Idaho
It was moved by Ron
McIntire, and seconded by Dan Green, to have Blue Cross of Idaho Board of
Directors vote our proxy.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Moved to adjourn meeting by
Ron McIntire, and seconded by Todd Walker, at 4:40 p.m... Motion carried.
Todd Walker, Chairman
Stephanie Oliver, Secretary