OFFICIAL MINUTES

REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

April 17, 2014

 

The Regular Meeting of the Hayden Area Regional Sewer Board was held on April 17, 2014, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

 

The meeting was called to order by Todd Walker, Chairman at 3:00 p.m... 

 

Roll Call was then taken:

City of Hayden- Ron McIntire-present

            Hayden Lake Recreational Water and Sewer District- Todd Walker-present

            Kootenai County- Dan Green- present

 

There were no additions or corrections to the printed agenda.

 

 

Consent Calendar

 

It was moved by Ron McIntire, and seconded by Dan Green, to adopt the Consent Calendar as presented: Approval of March 20, 2014 Regular Meeting Minutes; Approval of April 9, 2014 Special Meeting Minutes; Approval of March General and Construction Financial Reports; Approval of the Bills: General, Construction, and Replacement.   

Roll call vote taken:

City of Hayden- Ron McIntire - yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker -yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

 

Engineer’s Reports

 

Paul Klatt discussed that J-U-B Engineering had met with Gary Allen, regarding the fish consumption rules and the ability for those standards to be challenged.  J-U-B Engineering will continue to work with all the local groups to help get the best fish consumption standards.  Paul Klatt and Ken Windram discussed the TMDL Annual meeting and the information that they received from this meeting. 

 

Paul Klatt met with Idaho Department of Environmental Quality (IDEQ) today on the 303D listing for the Spokane River regarding the Lead, Cadmium and Zinc levels.  They are currently testing to verify if the listing is valid, and preliminary data shows that the listing is valid but no difference occurs in the water quality testing between the North Idaho College beach and the State of Washington Border.

 

 

Administrative Reports

 

Ken Windram gave his Administrative report, which is attached hereto.

 

Ken Windram discussed the Special Use Permit Appeal of Conditions that went before the City of Hayden.  A meeting was held yesterday regarding the conditions and Ken felt that we were making progress, and it will come back before the City of Hayden City Council for review on May 13, 2014.  Most conditions as defined should have no impact on HARSB, with the exception of the land application of biosolids for odor nuisance which would be reviewed yearly by the City.

 

On May 30, 2014 a meeting with Senator Mike Crapo will be held on the PCB standards.

 

Ken Windram discussed that the plant was operating within specifications, and showed a

picture of the new temporary office.

 

 

Entity Reports

 

City of Hayden – no report

 

Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report

 

Kootenai County – no report

 

 

SEP Fund

 

Ken Windram reported no change at this time. 

 

 

Discussion and Selection of Base Bid and Alternatives for BNR Project to be submitted to HARSB Entities and DEQ

 

 

Paul Klatt and Mike Conn discussed the Base Bid and Alternatives, Katy Baker-Casile (IDEQ) and Brian Petersen (TML Construction) were also present for the discussion.  Please see the enclosed information regarding the Phase 1 BNR Improvements and Bid Results vs. Project Budget Summary.  John Cafferty did a legal review of the bids, and it can legally be awarded.  Discussion occurred regarding the spreadsheet that J-U-B Engineering put together regarding the costs of the project.  Discussion also occurred on the Equalization Basin Cover and whether to put it on now or wait until later, it all depends upon the odor that is generated from the retention time of the influent in our pipes once it comes into the plant.

 

3:42 p.m. Stefan Chatwin left the meeting.

 

Discussion occurred on the tertiary treatment equipment pilot study budget and the need for a contingency fund.

 

4:12 p.m. Sean Hoisington left the meeting.

 

 

It was moved by Ron McIntire, and seconded by Dan Green, to recommend the awarding of the construction bid to include the base bid and Alternatives 1-4 for the total of $11,019,000 to TML Construction, Inc., to also include the estimated projected “Common” budgetary costs for a Phase 1 project total of $15,324,050, and then change the pilot study budget line item task to contingency funds with the understanding that the SRF loan will be closed at the completion of Phase I construction.

 

Roll call vote taken:

City of Hayden- Ron McIntire - yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker -yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

 

Approval for Contract Amendment for JUB to reflect ALLWEST Special Inspectors

 

The Board discussed the need to have Special Inspectors, see the proposal from J-U-B Engineering and Allwest Testing and Engineering.  It was moved by Ron McIntire, and seconded by Dan Green, to approve the authorization for additional services for J-U-B Engineering to hire ALLWEST for BNR Improvement Phase 1construction special inspections.

Roll call vote taken:

City of Hayden- Ron McIntire - yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker -yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

 

Approval to Purchase ZAPS Technologies

 

Ken Windram discussed the data from the Zap Technologies, see the enclosed information.

It was moved by Dan Green, and seconded by Ron McIntire, to approve the purchase of the ZAPS technologies for $58,600.00.

 

Roll call vote taken:

City of Hayden- Ron McIntire - yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker -yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

 

Approval for Coverall Building Purchase

 

Ken Windram discussed the Coverall Building and that this will now be a change order since it is in the “Common” budgetary costs.  Ken informed the Board that he would work with TML Construction regarding putting this in.

 

 

 

 

Discussion on Federal Reserve Water Right Claims

 

John Cafferty updated the Board regarding a federal reserved water rights claim that has been filed that could impact one of our water rights; he is currently reviewing the information.

 

Discussion on BNR Upgrade Project Ground Breaking

 

Ken Windram discussed the need for a project ground breaking ceremony to give HARSB positive public relations.  The Board felt that this was a good idea.

 

 

Approval of O’Neill Sustainable Ag Consulting, LLC Service Agreement for developing and submitting the Application for Washington Beneficial Use Facility Biosolids

 

The Board indicated that they did not want to pay for services until the application was approved.  Ken Windram discussed that they are still working on the contract and it would be brought back to a future meeting.

 

 

Approval of Group Voter Designation/Proxy for Blue Cross of Idaho

 

It was moved by Ron McIntire, and seconded by Dan Green, to have Blue Cross of Idaho Board of Directors vote our proxy.

 

Roll call vote taken:

City of Hayden- Ron McIntire - yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker -yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

 

Moved to adjourn meeting by Ron McIntire, and seconded by Todd Walker, at 4:40 p.m... Motion carried. 

 

 

 

 

 

Todd Walker, Chairman                                                         Stephanie Oliver, Secretary