OFFICIAL MINUTES
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
April 18, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on April 18, 2013, in the City
of Hayden Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Daniel Green, Ron McIntire, Kenneth Sewell, Todd Walker
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Ashley Williams, Welch-Comer Engineering; Nancy Stricklin, Hayden
Area Regional Sewer Board-Attorney; Sean Hoisington, City of Hayden- Public
Works Director; Michael Schmidt- Hayden Lake Recreational Water and Sewer
District- Attorney; Connie Krueger-
City of Hayden- Community and Economic Development Director; Donna Phillips,
City of Hayden-GIS/Engineering Services Coordinator
The meeting was called to
order by Daniel Green, Chairman at 3:00 p.m...
There were no additions or
corrections to the printed minutes.
Roll Call was then taken:
City of Hayden- yes
Hayden Lake Recreational Water and
Consent Calendar
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to accept the Consent Calendar as
presented: Approval of the March 21, 2013
Regular Meeting Minutes; Approval of the February 21, 2013 Amended Regular
Meeting Minutes; Approval of March General and Construction Financial Reports;
Approval of the Bills: General, Construction, and Replacement.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Michael Schmidt arrived at
3:03 p.m.…
Engineer’s Reports
Paul Klatt, J-U-B
Engineering, updated the Board on the meeting between the City of Post Falls,
Hayden Area Regional Sewer Board, and the Spokane Tribe on April 9, 2013, see
enclosed letter.
Paul Klatt discussed the
NPDES Permit and the CBOD issue that arose.
After discussion with Idaho Department of Environmental Quality (IDEQ),
we have been notified that we now have a CBOD compliance schedule pending public
comment on draft permit. We are
expecting the draft permit at any time to be put out for public comment.
Paul Klatt discussed the BNR
Improvement Design Phase, and it is at a critical time regarding some major
decisions: particularly the site layout and whether we purchase the city
property to the South.
Administrative Reports
Ken Windram gave his
Administrative and Shirley’s Chief Operators report, which is attached hereto.
Ken
Windram discussed that we are submitting an IDEQ application for Bio-Solid
application on the South side of the west pivot and looking to develop an
overall management plan; this would allow us to apply biosolids when we change
out crops. The staff is looking at
renting a spreader to apply the biosolids.
Blue Cross medical increase for renewal year 2013-2014 is 7.6 percent,
which is below
the budgeted amount.
Entity Reports
City of Hayden – Sean Hoisington discussed that the H-1 lift station
construction is going fine and moving swiftly, if anyone wants a tour call Sean.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – Todd Walker
reported
that they passed an updated LID to include lift station repairs, and the
Strahorn road
project.
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Connie Krueger arrived at
3:15 p.m.…
Discussion about purchase of City of Hayden
Property South of Current HARSB Property
Ken Windram and Paul Klatt
discussed the need to use the city property to the South of the current HARSB
property, see enclosed slides on possible plant design options with and without
the City property. Discussion
occurred regarding the positives and negatives with each design.
Discussion occurred on the variances and the special permits needed.
The purchase price for the property was set by the City at $1 per square
foot or $435,600. It was moved by
Kenneth Sewell, and seconded by Ron McIntire, to move ahead and plan to use the
property and move ahead with the purchase of the City property or a comparable
property that the City finds suitable at or under the price of $435,600 with the
purchase or swap to occur within the year.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Connie Krueger left at 3:49
p.m.
Discussion/Approval of Resolution 2013-1,
Regarding Resolution 2008-1
Stephanie Oliver discussed
the Resolution 2008-1 and what it covered and did not cover; she also discussed
what was enclosed in the packet and the tapes she brought, if anyone wanted to
listen to them. Nancy Stricklin then
discussed the need for the Resolution 2013-1 and the reason it was needed.
Michael Schmidt, Hayden Lake Recreational Water and Sewer District-
attorney, then discussed his problem with the resolutions and the validity of
them, since he feels that this is an amendment to the joint powers agreement.
Michael Schmidt indicated that he and his Board feels that it only
applies to the 200 ER’s purchased from Lancaster project and does not apply to
any future ER’s that they choose to purchase.
Discussion occurred on whether ER’s where being treated like stock versus
an equitable purchase of an ER into the current facility.
Michael Schmidt gave everyone a handout on HARSB’s resolution 1996-1.
Donna Phillips arrived at
4:05 p.m.
Discussion occurred
regarding the agreement for the Lancaster hook-ups and on resolution 1996-1.
Discussion occurred
regarding the difference in philosophy in how the ER’s are handled.
The Hayden Lake Recreational Water and Sewer District would like to
review the tapes and to hear the discussions that were held.
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to remove the Resolution 2013-1 from
the agenda.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Discussion on Joint Powers Agreement
Dan Green discussed what was
happening with the Joint Powers Agreement, and feels we need to have meetings
with 1 representative from each entity, that is the duly authorized
representative decision maker, who will work towards an agreement with the other
entities. Once this is hammered out, it
will go back to each of the entities for approval.
A list will be generated by staff regarding the issues with the joint
powers agreement, and will be forwarded for each entity to add their requested
issues prior to a meeting being set.
Discussion/Approval of Annexation Agreement with
City of Hayden
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to approve the presented annexation
agreement.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Approval of Contract for Design Process
Engineering Consultant with Dr. Mark Laquidara
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to approve the presented consultant
services agreement for Dr. Mark Laquidara.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Approval of Group Voter Designation/Proxy for
Blue Cross of Idaho
It was moved by Ron
McIntire, and seconded by Dan Green, to appoint Stephanie Oliver as the HARSB
proxy for Blue Cross of Idaho.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Discussion on Zaps (Zero Angle Photon
Spectroscopy)
Ken Windram presented the
Zaps technology, see enclosed PowerPoint presentation.
This would present online data on tests that take days for us to run with
lab tests, and would be a great analysis tool for the staff to improve process
control, it would show savings in: lab, energy and chemical costs, and a better
product for pilot plant analysis.
Discussion occurred on the benefits and possible negatives for this product.
Ken would like to see this added into our facility upgrade, and is
working with J-U-B engineering and Idaho Department of Environmental Quality.
Discussion on ZeaChem (Poplar Trees to
Ethanol/Jet Fuel Production)
Ken Windram talked about
ZeaChem, see enclosed PowerPoint presentation. We
are involved with this process with the Greenwood Project on our facility, and
it’s a possibility that we can use this with our trees in the future.
Ken Windram presented a YouTube video on ZeaChem.
Discussion on Annexation into Avondale Irrigation
District
Ken Windram talked about the
request from Avondale Irrigation District regarding annexing into their
district, see enclosed letter. The Board questioned the attorney fees listed in
the letter and what other options we had.
Discussion on Copper Wire Theft and Security
Measures
Ken Windram informed the
Board about the Copper Wire Theft and Security Measures taken; see PowerPoint
presentation. Ken discussed how they
stole the wire, and what the staff came up with to prevent future wire theft
from our Pivots.
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to adjourn the meeting at 5:05p.m...
Daniel H. Green, Chairman
Stephanie Oliver, Secretary