OFFICIAL MINUTES

REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

April 18, 2013

 

The Regular Meeting of the Hayden Area Regional Sewer Board was held on April 18, 2013, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Stefan Chatwin, Daniel Green, Ron McIntire, Kenneth Sewell, Todd Walker        

 

Absent:              

 

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B Engineering; Ashley Williams, Welch-Comer Engineering; Nancy Stricklin, Hayden Area Regional Sewer Board-Attorney; Sean Hoisington, City of Hayden- Public Works Director; Michael Schmidt- Hayden Lake Recreational Water and Sewer District- Attorney;  Connie Krueger- City of Hayden- Community and Economic Development Director; Donna Phillips, City of Hayden-GIS/Engineering Services Coordinator

 

The meeting was called to order by Daniel Green, Chairman at 3:00 p.m... 

 

There were no additions or corrections to the printed minutes.

 

Roll Call was then taken:

City of Hayden- yes

            Hayden Lake Recreational Water and Sewer District- yes

            Kootenai County- yes

 

Consent Calendar

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to accept the Consent Calendar as presented:  Approval of the March 21, 2013 Regular Meeting Minutes; Approval of the February 21, 2013 Amended Regular Meeting Minutes; Approval of March General and Construction Financial Reports; Approval of the Bills: General, Construction, and Replacement.   

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

Michael Schmidt arrived at 3:03 p.m.…

 

Engineer’s Reports

 

Paul Klatt, J-U-B Engineering, updated the Board on the meeting between the City of Post Falls, Hayden Area Regional Sewer Board, and the Spokane Tribe on April 9, 2013, see enclosed letter. 

 

Paul Klatt discussed the NPDES Permit and the CBOD issue that arose.  After discussion with Idaho Department of Environmental Quality (IDEQ), we have been notified that we now have a CBOD compliance schedule pending public comment on draft permit.  We are expecting the draft permit at any time to be put out for public comment.

 

Paul Klatt discussed the BNR Improvement Design Phase, and it is at a critical time regarding some major decisions: particularly the site layout and whether we purchase the city property to the South.

 

Administrative Reports

 

Ken Windram gave his Administrative and Shirley’s Chief Operators report, which is attached hereto.

Ken Windram discussed that we are submitting an IDEQ application for Bio-Solid application on the South side of the west pivot and looking to develop an overall management plan; this would allow us to apply biosolids when we change out crops.  The staff is looking at renting a spreader to apply the biosolids.

 

              Blue Cross medical increase for renewal year 2013-2014 is 7.6 percent, which is below

              the budgeted amount.

 

 

 

Entity Reports

 

City of Hayden – Sean Hoisington discussed that the H-1 lift station construction is going fine and moving swiftly, if anyone wants a tour call Sean.

 

Hayden Lake Recreational Water and Sewer District (HLRWSD) – Todd Walker reported

that they passed an updated LID to include lift station repairs, and the Strahorn road

project.

 

Kootenai County – no report

 

 

SEP Fund

 

Ken Windram reported no change at this time. 

 

Connie Krueger arrived at 3:15 p.m.…

 

 

Discussion about purchase of City of Hayden Property South of Current HARSB Property

 

Ken Windram and Paul Klatt discussed the need to use the city property to the South of the current HARSB property, see enclosed slides on possible plant design options with and without the City property.  Discussion occurred regarding the positives and negatives with each design.  Discussion occurred on the variances and the special permits needed.  The purchase price for the property was set by the City at $1 per square foot or $435,600.  It was moved by Kenneth Sewell, and seconded by Ron McIntire, to move ahead and plan to use the property and move ahead with the purchase of the City property or a comparable property that the City finds suitable at or under the price of $435,600 with the purchase or swap to occur within the year.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

Connie Krueger left at 3:49 p.m.

 

Discussion/Approval of Resolution 2013-1, Regarding Resolution 2008-1

 

Stephanie Oliver discussed the Resolution 2008-1 and what it covered and did not cover; she also discussed what was enclosed in the packet and the tapes she brought, if anyone wanted to listen to them.  Nancy Stricklin then discussed the need for the Resolution 2013-1 and the reason it was needed.  Michael Schmidt, Hayden Lake Recreational Water and Sewer District- attorney, then discussed his problem with the resolutions and the validity of them, since he feels that this is an amendment to the joint powers agreement.  Michael Schmidt indicated that he and his Board feels that it only applies to the 200 ER’s purchased from Lancaster project and does not apply to any future ER’s that they choose to purchase.  Discussion occurred on whether ER’s where being treated like stock versus an equitable purchase of an ER into the current facility.  Michael Schmidt gave everyone a handout on HARSB’s resolution 1996-1. 

 

Donna Phillips arrived at 4:05 p.m.

 

Discussion occurred regarding the agreement for the Lancaster hook-ups and on resolution 1996-1.

Discussion occurred regarding the difference in philosophy in how the ER’s are handled.  The Hayden Lake Recreational Water and Sewer District would like to review the tapes and to hear the discussions that were held.

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to remove the Resolution 2013-1 from the agenda.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried.

 

Discussion on Joint Powers Agreement

 

Dan Green discussed what was happening with the Joint Powers Agreement, and feels we need to have meetings with 1 representative from each entity, that is the duly authorized representative decision maker, who will work towards an agreement with the other entities.  Once this is hammered out, it will go back to each of the entities for approval.  A list will be generated by staff regarding the issues with the joint powers agreement, and will be forwarded for each entity to add their requested issues prior to a meeting being set. 

 

 

Discussion/Approval of Annexation Agreement with City of Hayden

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to approve the presented annexation agreement.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried

 

 

Approval of Contract for Design Process Engineering Consultant with Dr. Mark Laquidara

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to approve the presented consultant services agreement for Dr. Mark Laquidara.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried

 

 

Approval of Group Voter Designation/Proxy for Blue Cross of Idaho

 

It was moved by Ron McIntire, and seconded by Dan Green, to appoint Stephanie Oliver as the HARSB proxy for Blue Cross of Idaho.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried

 

 

Discussion on Zaps (Zero Angle Photon Spectroscopy)

 

Ken Windram presented the Zaps technology, see enclosed PowerPoint presentation.  This would present online data on tests that take days for us to run with lab tests, and would be a great analysis tool for the staff to improve process control, it would show savings in: lab, energy and chemical costs, and a better product for pilot plant analysis.  Discussion occurred on the benefits and possible negatives for this product.  Ken would like to see this added into our facility upgrade, and is working with J-U-B engineering and Idaho Department of Environmental Quality.

 

 

Discussion on ZeaChem (Poplar Trees to Ethanol/Jet Fuel Production)

 

Ken Windram talked about ZeaChem, see enclosed PowerPoint presentation.   We are involved with this process with the Greenwood Project on our facility, and it’s a possibility that we can use this with our trees in the future.  Ken Windram presented a YouTube video on ZeaChem. 

 

Discussion on Annexation into Avondale Irrigation District

 

Ken Windram talked about the request from Avondale Irrigation District regarding annexing into their district, see enclosed letter. The Board questioned the attorney fees listed in the letter and what other options we had.

 

 

Discussion on Copper Wire Theft and Security Measures

 

Ken Windram informed the Board about the Copper Wire Theft and Security Measures taken; see PowerPoint presentation.  Ken discussed how they stole the wire, and what the staff came up with to prevent future wire theft from our Pivots.

 

 

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to adjourn the meeting at 5:05p.m...

 

 

 

 

Daniel H. Green, Chairman                                                    Stephanie Oliver, Secretary