OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
April 19, 2012
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on April 19, 2012, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
Present:
Stefan Chatwin, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Dan Green
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Sean Hoisington, City of
Hayden- Public Works Director; Nancy Stricklin, Hayden Area Regional Sewer
Board-Attorney; Shirley Carter, Hayden Area Regional Sewer Board- Chief Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Kenneth
Sewell, and seconded by Stefan Chatwin, to accept the presented agenda. Motion
Carried.
Consent Calendar
It was moved by Stefan
Chatwin, and seconded by Kenneth Sewell, to accept the Consent Calendar:
Approval of March 15, 2012 Regular
Meeting Minutes; Approval of March General and Construction Financial Reports;
Approval of the Bills, General, Construction, and Replacement.
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County Airport- Commissioner Dan Green- absent
Motion Carried.
Engineer’s Reports
Larry Comer had no new
information to report on the outfall.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the Dissolved Oxygen TMDL meeting that he attended on March
23, 2012. He also discussed Dr. Bret’s Biologically Available Phosphorus
presentation and the upcoming Biologically Available Phosphorus workshop to be
held May 3, 2012.
Paul Klatt arrived at 3:06
p.m.
Ken
Windram also discussed the upcoming NPDES Permit and Idaho Antidegradation
issues. The issue with the Attorney
General’s office regarding metal #’s with mass loading factors has not changed,
and it looks like our current permits will have numbers.
If Idaho DEQ finishes the TMDL on the Spokane River for metals, then
these metal #’s with mass loading factors would be taken out of our permit.
Ken
Windram and Nancy Stricklin discussed the water adjudication issues, and that no
further action would occur until 2015.
Greenwood Resources of Boardman, Oregon visited the land application site,
discussed the lease, and are planning to move forward pending lease agreement.
Ken
Windram discussed the Idaho Water Reuse Conference that he attended.
Shirley Carter gave her
Operation’s report, which is attached hereto.
Entity Reports
City of Hayden – Sean Hoisington informed the Board that they are still working
on the H-1 lift station design with plan review on Friday 4/20/2012, as well as
working on updating their sewer master plan.
Stefan Chatwin informed the Board that NIBCA (North Idaho Building
Contractors Association) has filed a lawsuit against the City of Hayden.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – no report
SEP Fund
Ken Windram reported that we
are still working with Idaho DEQ on the proposal.
SOLO Robots & ICOM3 Informational Update
Stephanie Oliver and Ken
Windram gave a demonstration of ICOM3 and how it looks with HARSB’s entity data
in place, and then reviewed a couple of the robot video feeds.
The equipment is good, functional and easy to extrapolate.
Ken Windram would like the entities to consider setting aside budget
funds this next year to update entity GIS information.
A meeting has been set up for April 27, 2012 to consider the data for
each line and manhole.
Review of Draft NPDES Sections- Compliance
Responsibilities
Ken Windram discussed the
compliance responsibilities presented in the Board packet with the Board
members.
Approval for Idaho Department of Environmental
Quality (IDEQ) Wastewater Grant Agreement
Ken Windram, Stephanie
Oliver and Nancy Stricklin discussed the wastewater grant agreement.
It was moved by Kenneth Sewell, and seconded by Stefan Chatwin, to
approve the IDEQ Wastewater Grant Agreement (WWG-353-2012-9).
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County Airport- Commissioner Dan Green- absent
Motion Carried.
Approval for Biological Available Phosphorus
Stage II Study Funding
Ken Windram presented the
Phase II Biological Available Phosphorus (BAP) Study; see enclosed cost
breakdown and report. It was moved
by Stefan Chatwin, and seconded by Kenneth Sewell, to pay $1,500.00 as our
portion of the Phase II Biological Available Phosphorus (BAP) Study funding.
Motion Carried.
Approval of Greenwood Resources, Poplar Tree Farm
Proposal and Lease
Ken Windram presented the
Greenwood Resources agricultural lease, see enclosed lease.
The lease is for 72 acres at
$60.00 per acres, with a services agreement to include water, etc. to be
presented to the Board at a later date.
It was moved by Kenneth Sewell, and seconded by Stefan Chatwin, to
approve the presented agricultural lease.
City of Hayden- Stefan Chatwin-
yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County Airport- Commissioner Dan Green- absent
Motion Carried.
Approval of Blue Cross of Idaho Annual Meeting
Group Voter Designation/Proxy
It was moved by Stefan
Chatwin, and seconded by Kenneth Sewell, to approve the proxy on behalf of the
Board of Directors. Motion Carried.
Discussion on Vehicle Use Policy
Ken Windram solicited input
from the Board on what they would like to see in a vehicle use policy.
The Board asked Ken Windram to put together a policy, have Nancy
Stricklin review it and then present it back to the Board for approval.
Paul Klatt wished to thank
the HARSB Crew for the great job in the Flow Meter Monitoring installs.
Moved to adjourn meeting by
Kenneth Sewell, and seconded by Stefan Chatwin, at 3:57 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary