OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

April 17, 2008

 

The regular meeting of the Hayden Area Regional Sewer Board was held on April 17, 2008, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Tom DePew, Gerry House, Ron McIntire, Jay Townsend    

 

Absent:            Richard Piazza                       

 

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie Oliver, Hayden Area Regional Sewer Board- Secretary; Paul Klatt, J-U-B Engineering; Jim Kimball, J-U-B Engineering; Larry Comer, Welch, Comer and Associates; Shirley Carter, Hayden Area Regional Sewer Board

                       

The meeting was called to order by Ron McIntire, Chairman at 3:00 p.m. 

 

It was moved by Tom DePew, and seconded by Jay Townsend, to approve the corrected minutes of the March 18, 2008 special meeting, and to approve the minutes as printed of the March 20, 2008 regular meeting. Motion carried. 

 

It was moved by Gerry House, and seconded by Jay Townsend, to approve the March Financial Reports (Construction and O & M). Motion Carried.

 

It was moved by Gerry House, and seconded by Jay Townsend to pay our bills, including a Replacement Digested Solids Pump (Electric 1) $4657.47, Replacement Polymer Room Heater (Electric 1) $1488.17, Replacement Generator/Battery (Shoshone Honda Yamaha and Saw) $2093.95, Replacement BFP Scraper (Serpentix Corporation) $522.07 and Construction Draw 8 for TML totaling $ 213991.54 for Phase IIIC. Motion carried. 

 

Administrative Reports

 

Ken Windram gave his administrative report, which is attached hereto. 

            Ken informed the board that the EPA draft plan is out for Avista’s Dam Relicense.

            The board asked for Ken to clarify some points on his PODO program idea.

                                               

Shirley Carter’s operations report is attached hereto.

            Shirley indicated that we would probably switch to the land application site around    

June 1st.

           

Entity Reports

 

City of Hayden- no report

 

 

                                       

Hayden Lake Recreational Water and Sewer District- Gerry House gave an update on his meeting with DEQ, EPA, and Bill Sali.  Tom DePew said that he sat in on the budgeting session for the aquifer protection commission, and that the commission has funds and is open to suggestions on where to apply these funds in the protection of our aquifer for the coming year.

 

Kootenai County- no report

 

Phase III Construction

 

Paul Klatt, J-U-B engineering, gave an update on the construction.  The project is still moving along ahead of schedule, by about a month.  The change orders are less than 1%, and change order four (4) will be reissued.

 

Ken presented the attached proposal for Phase IIIC scada system. It was moved by Gerry House, and seconded by Jay Townsend, to approve the proposed scada system not to exceed $20,000.00. Motion carried.

 

SEP FUND

 

City of Hayden is still working on this.

 

ER Resolution

 

The board members have taken this packet back to each of their entities and corresponding attorneys for approval.

 

RFQ Facility Long Range Plan-Financial Plan

 

Jay Townsend gave the report that J-U-B, Ken Windram and Jay Townsend have been working on the pricing per task that J-U-B submitted for negotiation.  The plan is to have a price recommendation and contract from J-U-B to present for the May board meeting.

 

Land Application Site- Radio, Flow Meters

 

Ken Windram presented a new pivot control equipment and system proposal, attached hereto.  It was moved by Gerry House, and seconded by Jay Townsend, to approve the new pivot control equipment and system not to exceed $10,000.00. Motion Carried.

 

Phone System

 

Stephanie Oliver presented the attached proposal from Black Box, for a replacement phone system.  After discussion, the board requested three bids to be brought to a future board meeting.

 

 

 

 

 

Paving Road from BFP to Sludge Road

 

Ken Windram presented a request to pave a section of roadway at the plant, see power point pictures attached.  The proposal from Interstate was depending upon them doing this when they were on site for the construction paving.  Discussion occurred on this issue, and the board requested other quotes.

 

Blue Cross Insurance Policy

 

Stephanie Oliver gave an update on the Blue Cross insurance renewal costs.  To keep the same insurance that we currently have it is a 10% average increase, this is a negotiated reduction from the 14.6% average increase that they originally presented.  The increase for the board would be approximately an additional $6000.00 per year.  The board approved the continuation of our current insurance.

 

Land Application Site- Pulp Harvesting

 

Gerry House indicated that we should look into harvesting the trees for pulp since the market has changed and thus may have a market for them.

 

 

Moved to adjourn meeting by Tom DePew, and seconded by Jay Townsend, at 4:05 p.m... Motion carried.

 

 

 

 

 

Ron McIntire, Chairman                                 Stephanie Oliver, Secretary