OFFICIAL MINUTES

  SPECIAL MEETING

HAYDEN AREA REGIONAL SEWER BOARD

August 13, 2012

The special meeting of the Hayden Area Regional Sewer Board was held on August 13, 2012, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Present:           Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein

Absent:             

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Scott Reed, Hayden Area Regional Sewer Board- Attorney; Mike Schmidt, Hayden Lake Recreational Water and Sewer District- Attorney; Nancy Stricklin, City of Hayden- Attorney; Mike Conn, J-U-B Engineering; Paul Klatt, J-U-B Engineering; Larry Comer, Welch Comer and Associates; Danielle Quade, Hawley Troxell- Attorney

The meeting was called to order by Ron McIntire, Chairman at 11:00 a.m. 

Discussions Regarding Facility Plan Capital Improvement Allocations.

Ken Windram presented the Capital Improvement Project Table- “Alternative 2 Example Facility CIP” for the Board to review, see attached spreadsheet.  The goal is to go through the improvements necessary to meet new regulatory requirements; this spreadsheet is an example on how this could occur at 10,000 ER or 2.0 mgd (million gallons per day).  The expansion would represent going from 2.0 mgd to 2.4 mgd in the enclosed example.  The Board went through the spreadsheet line by line, and the engineers or Ken Windram answered questions as they arose. 

Larry Comer talked about the percentages located in the % expansion column, and that those numbers reflect the difference from 2.4 mgd and the current plant rating of 2.0 mgd.  The facility plan indicated that our current flows per ER are on an annual basis of 165-168 gallons per day with peaking being about 175-178 gallons per day, at some time down the road the Board will need to address the gallons per day per ER since we are currently selling ER’s at 200 gallons per day.

Scott Reed arrived at 11:17 a.m...

The Board had a discussion on the metals loading with the 401 certification, and if this cost was in the facility plan.  Currently metal removal is not in the facility plan, and Quaternary treatment

is very expensive with a rough estimate of 15 million with no measurable water quality improvement in the Spokane River.  HARSB has various options for how to deal with the metals in 401 Certification: develop a Spokane River Metals TMDL, Pretreatment Program to reduce metals, moratorium on Growth when flows reach a certain metals load level, legal action to get concentration standards versus load poundage, offsetting of metals by going up the Coeur d’Alene River basin to remove metals or develop additional 4^th level of facility treatment.  If we choose legal action this would need to occur now, with the new release of the 401 certification.  The legal discussions would also include contacting the legislature for a change of law which governs how the Idaho Water Quality Standard looks at the concentration versus the load poundage for metals.

See enclosed total funds needed for the facility plan first ten years:  20.7 million for Replacement and Regulatory or the 27.5 million for Replacement, Regulatory and Expansion.

Larry Comer presented a packet at the meeting showing the current number for Total and Billable ER’s for the facility and the percentage ratios of each.  See table for the discussion regarding the percentages for each entity and the cost associated with those percentages.

Danielle Quade discussed the Idaho Department of Environmental Quality Loan Program and the increase of funds due to an agreement they are working on with the Bond Bank.  Danielle discussed the collapsed time frame (November) for the entities to get authorization to incur debt for the January loan deadline.  She will be talking with the City of Hayden today and more information will be made available at the Thursday regular HARSB meeting.  The entities will be sending a letter of interest to Idaho Department of Environmental Quality to indicate continued interest in the funding that is coming available.

Dan Green left at 12:35 p.m.…

Discussion occurred regarding the Time Line and Scheduling needed for the entities for financing, as well as the total contribution of funds and how to allocate the funds with the LID and judicial validation.   Discussion arose also on which entity’s funding would be used first, and how the interest payments and the inflation would be taken into consideration.

Moved to adjourn at 12:58 p.m...

Ron McIntire, Chairman                                 Stephanie Oliver, Secretary