OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
August 19, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on August 19, 2010, in the City
of Hayden, Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Ron McIntire, Richard Piazza, Kenneth Sewell, David
Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Jim Kimball,
J-U-B Engineering; Larry Comer, Welch Comer and Associates; Sean
Hoisington, City of Hayden- Public Works Director; Nancy Stricklin, City of
Hayden- Attorney; Shirley Carter, Hayden Area Regional Sewer Board- Chief
Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
Chairman McIntire welcomed
the two new Hayden Lake Recreational Water and Sewer District Representatives
Ken Sewell and Dave Weinstein.
It was moved by Ken Sewell,
and seconded by Richard Piazza, to approve the agenda as presented.
Motion carried.
It was moved by Stefan
Chatwin, and seconded by Richard Piazza, to approve the minutes as written for
the July 15, 2010 regular meeting. Motion
carried.
Engineer’s Reports
Welch-Comer Engineering-
Larry Comer
Larry Comer reported that they have talked with the City of Coeur d’Alene
attorney Michael Gridley and he will be initiating a draft agreement regarding
the proposed city easement along the railroad track corridor, anticipating that
the Railroad ownership will still pass to the City of Coeur d’Alene this year.
J-U-B Engineering – Jim
Kimball
J-U-B emphasis has been to work on the TMDL/NPDES issues, Idaho anti-degradation
and then on our master plan.
Jim
Kimball also discussed the upcoming Spokane River TMDL Implementation meeting on
August 23, 2010 at the Liberty Lake Sewer and Water District at 10:00 am.
It was moved by Ken Sewell,
and seconded by Richard Piazza to approve the July Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Stefan
Chatwin, and seconded by Richard Piazza, to pay the presented bills, including
the ARV replacement valves $86.05 (HD Fowler) and Replacement of Treatment Plant
A/C Unit $ 3,148.00(Coeur d’Alene Sheet). Motion Carried.
Administrative Reports
Ken Windram gave his
Shirley Carter gave her report, see
attached report.
Shirley corrected her report due to Welch-Comer engineering performing the
survey not J-U-B engineering.
The
new H-2 pump #1 is now holding suction.
Entity Reports
City of Hayden- Stefan Chatwin introduced Sean Hoisington, the City of Hayden’s
new Public Works Director.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – Ken Sewell
mentioned that they are still learning, since Gerry House has been on this Board
since its beginning.
Kootenai County- will receive a grant for new snow removal equipment by January
sometime.
SEP Fund
City of Hayden is still
working on this.
Approval for Irrigation Line Engineering Ground
Water Irrigation System Extension Project and Estimate in regards to Water
Adjudication Information
Ken
Windram continued from last month the discussion regarding the Re-use south 150+
acreage, and presented an estimate and Power Point drawing depicting what needs
to be done. It was moved by Stefan
Chatwin, and seconded by Richard Piazza, that we go forward with a competitive
bid process for the full replacement bid presented for $133,600. Motion Carried.
Ken Windram also discussed possible application of bio-solids this fall on the
south acreage.
Approval 2010-2011 Construction/Replacement &
Public Hearing Budget Notification
Ken Windram and Stephanie
Oliver presented the initial budget numbers for the Construction/Replacement
2010-2011 fiscal year, see enclosed handout.
It was moved by Stefan Chatwin, and seconded by Richard Piazza, to adopt
the tentative Construction/Replacement budgets, and the public hearing budget
notification. Motion Carried.
The Board agreed to hold the public hearing at the next Board meeting on
September 16, 2010.
Approval of Yearly Auditor & Cost (Magnuson &
McHugh)
Ken Windram presented the
information from Magnuson and McHugh regarding our 2010 Audit for the amount of
$6,150.00. It was moved by Stefan
Chatwin, and seconded by Richard Piazza, that we approve our yearly auditor as
Magnuson and McHugh. Motion Carried.
Grant Writer Informational Update
Ken Windram discussed the
information received from grant writer, Eric Estes, and that we are still
waiting for information from the Panhandle Area Council.
Approve to Direct Pay Confidential Technical
Assistance provided for TMDL/NPDES Attorney
Ken Windram talked about
J-U-B Engineering billing us directly when working for our attorney for the
TMDL/NPDES. Nancy Stricklin is
working with Givens Pursley regarding the agreement, and she doesn’t see a legal
issue as long as an agreement is in place.
It was moved by Ken Sewell, and seconded by Stefan Chatwin, to allow
direct billing from J-U-B engineering to the entities, for services provided to
our attorney.
Executive Session 67-2345 1(f)
It was moved by Ken Sewell,
and seconded by Stefan Chatwin, to recess and go into executive session per
Idaho Code 67-2345, subsection (1)(f) to consider and advise its legal
representatives in pending litigation or
where there is a general public awareness of probable litigation. The executive
session will be a phone conversation with the Boards Givens-Pursley attorney.
All those other than Board Members, Attorney, and HARSB Engineers are
asked to please leave the room. Roll call vote taken:
Stefan Chatwin- Yes
Ken
Sewell-Yes
Richard Piazza-Yes
Motion Carried.
Board recessed at 3:48 p.m.
Moved to adjourn meeting by
Stefan Chatwin, and seconded by Ken Sewell, at 4:25p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary