OFFICIAL MINUTES
Wastewater Treatment Facility Upgrade and Financing Options Workshop
HAYDEN AREA REGIONAL SEWER BOARD
December 1, 2011
The workshop
meeting of the Hayden Area Regional Sewer Board was held on December 1, 2011, in
the City of Hayden Upstairs Conference Room at 8930 N. Government Way,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B
Engineering; Jim Kimball, J-U-B Engineering; Larry Comer, Welch-Comer
Engineering; John Cafferty, Kootenai County-Attorney; Danielle Quade, Hawley
Troxell- Attorney; Sean Hoisington, City of Hayden- Public Works Director; Nancy
Stricklin, Hayden Area Regional Sewer Board-Attorney
The meeting was called to
order by Kenneth Sewell, Chairman at 2:00 p.m.
Nancy Stricklin introduced
Danielle Quade to everyone including the entities that each represents.
Larry Comer presented a
capital project funding discussion handout, see enclosed handout.
Nancy Stricklin reminded all
parties that HARSB cannot bond, so each entity would need to make the decision
not HARSB.
Larry Comer then discussed
items split out on the discussion handout.
Discussion occurred
regarding using the Billable ER percentages in the cost allocations versus the
equity shares percentage. The
general consensus was that the equity shares percentage should be used in cost
allocation.
Discussion occurred
regarding the Idaho Department of Environmental Quality (DEQ) Revolving Loan
Fund Letter of Interest that is due January 6, 2012.
Discussion occurred on the competitiveness of the DEQ lists, and the
probability of receiving a loan.
Questions arose around the loan financing and how it would occur, stages
of construction and how to apply for the loan.
Danielle Quade, attorney
with Hawley Troxell, discussed the revenue bond process and possibility of
judicial validation. Discussion
occurred on what a judicial validation is, and how it would possibly apply to
our project. Which would be better
the revenue bond election or the judicial validation, and what happens if we
choose the election and the public turns it down?
If we choose judicial validation it will take at least 6 months; the
revenue bond elections can only take place in May and November of each year.
Discussion occurred
regarding forming an LID versus holding an election revenue bond?
Concern was expressed for District entity participants that live within
the City if a revenue bond occurred, some people being given the opportunity to
vote and others not being given the opportunity.
It was mentioned that if an LID is formed and people appeal, it would be
appealed to the Kootenai County Commissioners, and they in this case could not
hear the case due to being a member of HARSB.
Questions arose on the issue of complexity and confusion to the public if
each entity chooses to use a different funding method.
Public Information is going
to be a huge issue to make sure everyone is knowledgeable about what is
happening, no matter which way the entities turn.
Questions arose as to the best time to initiate getting more information
out to the public on what is happening.
Public entities can pay for unbiased factual information only, but cannot
electioneer. Engineering services
can help in getting the information out to the public, but also a group of
active citizens may help in getting information out as well.
Danielle Quade will provide
proposed contracts and/or engagement letter to the entities, since the entities
are the decision makers (HARSB cannot bond).
The entities will need the information prior to their December 13 & 14th
meetings.
Paul Klatt and Ken Windram will be
meeting with John Tindall, Idaho DEQ to discuss the
NPDES permitting and scheduling.
The entities will need to fill out the Idaho DEQ letter of Interests that
are found online prior to the January deadline.
The meeting was adjourned at
3:30 p.m.
Kenneth Sewell, Chairman
Stephanie Oliver, Secretary