OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
December 16, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on December 16, 2010, in the
City of Hayden, Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Sean Hoisington, City of Hayden- Public Works
Director; Nancy Stricklin, City of Hayden- Attorney; Kacie Tollefson, Magnuson,
McHugh& Company- Auditor; Shirley Carter, Hayden Area Regional Sewer Board-
Chief Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Ken Sewell,
and seconded by Stefan Chatwin, that we move the audit report to the beginning
of meeting behind the approval of the minutes.
Motion Carried.
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, to approve the minutes as written for the
November 18, 2010 regular meeting. Motion
carried.
Kacie Tollefson from
Magnuson, McHugh and Company gave the yearly audit report, see enclosed report.
We ended up with an unqualified opinion for the year ending September 30,
2010 which is the highest rating available.
It was moved by Ken Sewell, and seconded by Stefan Chatwin, that the
Board approve the auditor’s report. Motion Carried.
Kacie Tollefson left at 3:12
p.m...
Engineer’s Reports
J-U-B Engineering- Paul Klatt
Paul Klatt presented a Master Plan, NPDES and Anti-Degradation Update Memo, see
enclosed reports. Paul discussed the
constituents on the permit compliance tables that have particular concern for
long-term treatment approach. The
master plan at this time is on hold until we know what the permit requirements
are, since it could increase the level of treatment needed.
Nancy Stricklin arrived at
3:15 p.m...
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, to approve the November Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Ken Sewell,
and seconded by Stefan Chatwin, to pay the presented bills.
Motion Carried.
Administrative Reports
Ken Windram gave his
Ken updated the Board on the
DOE Total Phosphorus trading and offset program, he also talked about the
bioavailability study presentation that was given regarding phosphorus.
Coeur d’Alene Pilot tests that are running show initial preliminary
findings that the BNR followed by the membrane is getting better results than
the chemical feed process systems.
Ken asked the Board to
review the HARSB Master Plan Hydraulic Testing report from J-U-B Engineering and
Welch-Comer Engineers.
Ken Windram and Paul Klatt
are setting up a meeting with the Spokane River Association Executive
Environmental Issue Board to discuss current issues with them at this time.
Entity Reports
City of Hayden- Sean Hoisington discussed that a proposal is being presented to
the City of Hayden City Council for J-U-B engineers to do an alternative
analysis for the H-1 lift station.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County-no report
SEP Fund
City of Hayden is still
working on this.
Old Vactor Truck Estimate and Negotiations
Ken Windram presented a cost
estimate for the 1995 Vactor, see enclosed listings.
Discussion occurred regarding the selling or keeping of the vactor.
It was moved by Stefan Chatwin, and seconded by Dave Weinstein, that we
set a minimum price of $30,000.00 or best offer for selling the old vactor.
Motion Carried.
Approval Kyle Meyer Farm Lease Contract
Ken Windram discussed the
presented updated ground water farm lease agreement with Kyle Meyer.
Scott Reed has reviewed and approved the contract.
It was moved by Stefan Chatwin, and
seconded by Ken Sewell, that we approve the Ground Water Irrigated Land Farm
Lease Agreement.
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Ken Sewell- yes
Kootenai County-absent
Motion Carried.
ER Capitalization Fee Discussion
Ken Windram discussed the
need for the Board to update the capitalization fee system whether in a meeting
or through workshops. The Board
would like to see recommendations made from the HARSB staff after discussion,
input and recommendations from each entity and the engineers.
Executive Session 67-2345 1(A & B)
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, to recess and go into executive session per
Idaho Code 67-2345, subsection (1) (A & B) to consider hiring a public officer,
employee, staff member or individual agent and/or to consider the evaluation,
dismissal or disciplining of, or to hear complaints or charges brought against,
a public officer, employee, staff member or individual agent.
Roll call vote taken:
City of Hayden -Stefan Chatwin- Yes
Hayden Lake Recreational Water and Sewer District- Ken Sewell-Yes
Kootenai County Airport -Richard Piazza-Absent
Motion Carried.
Board recessed at 4:03 p.m…
Moved to adjourn meeting by
Ken Sewell, and seconded by Stefan Chatwin, at 4:15 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary