OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
December 15, 2011
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on December 15, 2011, in the
City of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Wally Meyer, Interested
Citizen; Kacie Tollefson, Magnuson, McHugh and Company, PA; Sean Hoisington,
City of Hayden Public Works Director; Nancy Stricklin, Hayden Area Regional
Sewer Board-Attorney;
The meeting was called to
order by Kenneth Sewell, Chairman at 3:00 p.m.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the presented agenda.
Motion Carried.
Consent Calendar
It was moved by Dave
Weinstein, and seconded by Ron McIntire, to accept the Consent Calendar.
Approval of November 17, 2011 Regular
Meeting Minutes; Approval of December 1, 2011 Workshop Meeting Minutes; Approval
of November General and Construction Financial Reports; Approval of the Bills,
General and Construction
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- yes
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B Engineering, informed the Board that his report would be in
combination with Ken Windram’s Administrative report.
Larry Comer, Welch-Comer Engineering, had
no new information to report on the outfall.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the bioavailability study on phosphorus and that it wasn’t
taken
into account on the permits. This
will be discussed at the next Spokane River DO TMDL
Implementation Advisory Sub-Committee.
Nancy Stricklin informed the Board that the Idaho Association of Cities was also
supporting the legislation that was submitted regarding not requiring wastewater
treatment plants to get water rights for their effluents.
Ken
Windram discussed the Woodland Water Project (pipe dream to the North), see
presented Power Point presentation with a scope of work to get a basis for
costs.
The
phosphorus and pretreatment sections from the preliminary NPDES draft permit
were submitted and discussed with the Board on what it entails; see enclosed
Power Point presentation and previous pretreatment handout.
Discussion occurred about using another entity’s pretreatment program and
developing it to our needs, i.e. City of Post Falls.
Ken
Windram discussed the letter we received from the Department of Environmental
Quality for availability of Wastewater Planning Grant Funding Assistance.
Ken
Windram also discussed on the operations side, the 30 day sludge study being
done.
Entity Reports
City of Hayden – Sean Hoisington talked about closing the Wal-Mart project in
the next couple of days. He also
discussed the inserts to be purchased for Government Way to help with the
infiltration issues. The H-1lift
station design work has started with a kickoff meeting planned for tomorrow
morning.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – Dave Weinstein
reported that the District is moving ahead with its Facility plan.
They have hired bond counsel and approved sending the Letter of Interest
to DEQ for the upcoming treatment plant facility upgrade.
Kootenai County - no report
SEP Fund
Ken Windram reported that we
are still working with Idaho DEQ on the proposal.
Approval of Audit Report
Kacie Tollefson from
Magnuson, McHugh and Company gave the yearly audit report, see enclosed report.
We ended up with an unqualified opinion for the year ending September 30,
2011 which is the highest rating available.
Kacie discussed the report and responded to questions Board Members
asked. It was moved by Ron McIntire, and seconded by Dave Weinstein, that the
Board approve the auditor’s report, with changes made to Note 8 to reflect
HARSB’s liability Insurance numbers not ICRMP’s aggregate liability Insurance
numbers. Motion Carried.
Kacie Tollefson left at 3:52
p.m...
Mr. Robert Turnipseed’s Proposal to sell or
Exchange Reuse Farm
Ken Windram presented Mr.
Turnipseed’s request to acquire the corner on the south side of the railroad
tracks, see enclosed map. Mr.
Turnipseed would like to own it so that he can use it to get his land
incorporated. Nancy Stricklin
discussed the legal options with the land.
The Board requested legal counsel look at the options with the land and
to have Ken Windram research to see if there is any land that we need thus
allowing an exchange to be made
Approval of Resolution of Sole Source Procurement
of Redzone Robotics Sewer Camera
Ken Windram discussed the
presentation from last month and then discussed the submitted proposal from
Redzone Robotics, see enclosed proposal.
Discussion occurred regarding the pros and cons of the camera and also
for the sole source procurement purchase.
Larry Comer left at 4:17
p.m.…
Dan Green left at 4:20 p.m.…
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the resolution 2011-2 Sole
Source Procurement of Redzone Robotics sewer camera.
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Approval of EKO Compost Contract
Ken Windram presented a
price increase of bio-solids from EKO Compost; this company would act as a
secondary or back-up bio-solids hauler.
It was moved by Ron McIntire, and seconded by Dave Weinstein, to approve
the proposed price increase in bio-solids that would be hauled to EKO Compost.
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Approval of Tenelco Contract
Ken Windram presented the
bio-solids transportation and the land application contract; this would be our
primary bio-solids hauler. It was
moved by Ron McIntire, and seconded by Dave Weinstein, to approve the service
contract for the Transportation and Land Application of Bio-solids and other
related services to Tenelco.
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Discussion on HARSB ER payment toward plant
upgrade
Ken Windram discussed the
wastewater upgrade financial discussion that look place on December 1, 2011 and
the question on how to figure the ER’s currently located under HARSB (1136 ER’s
for sale). Ken Windram discussed the ER’s and that they are indicated as reserve
capacity and being sold at $6515.00, and this price includes the current
capacity as well as the current treatment regulation upgrades.
These ER’s then do not figure in to the Regulatory Upgrade portion of the
financing. As a reminder, the
Letter of Interest is due January 6, 2012 to the Idaho Department of
Environmental Quality. Discussion
occurred on who should submit, what price and items to submit for, and what bond
counsel would recommend.
Approval of Surplus Pipe
Ron McIntire left at 5:00
p.m…
Ken Windram presented a
request to surplus old schedule force main pipe, located in the back acreage at
HARSB. It was moved by Stefan
Chatwin, and seconded by Dave Weinstein, to surplus for whatever cost that can
be attain from the old schedule force main pipe located at the facility.
Motion Carried
Approval
for JUB Engineering NPDES permits review services
It was moved by Stefan
Chatwin, and seconded by Dave Weinstein, to approve the agreement for additional
professional services from J-U-B Engineers, Inc. totaling $25,000.
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried
Moved to adjourn meeting by
Stefan Chatwin, and seconded by Dave Weinstein, at 5:05 p.m... Motion carried.
Kenneth Sewell, Chairman
Stephanie Oliver, Secretary