OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
February 16, 2012
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on February 16, 2012, in the
City of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Stefan Chatwin
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B
Engineering; Steve Cordes, Welch-Comer Engineering; Connie Krueger, City of
Hayden- Community Economic Development Director; Sean Hoisington, City of
Hayden- Public Works Director; Nancy Stricklin, Hayden Area Regional Sewer
Board-Attorney; Scott Reed, Hayden Area Regional Sewer Board-Attorney; Shirley
Carter- Hayden Area Regional Sewer Board- Chief Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Dan Green,
and seconded by Kenneth Sewell, to add the following item #11 to the agenda:
Executive Session 67-2345 (1) (f) – To consider and advise its legal
representatives in pending litigation or where there is a general public
awareness of probable litigation.
The item needs to be added due to only finding out yesterday of a potential
issue that needs to be discussed immediately thus not allowing enough time to
change the agenda prior to the meeting. Motion
carried.
It was moved by Kenneth
Sewell, and seconded by Ron McIntire, to accept the amended agenda. Motion
Carried.
Paul Klatt and Steve Cordes
arrived 3:03 p.m...
Consent Calendar
It was moved by Kenneth
Sewell, and seconded by Ron McIntire, to accept the Consent Calendar:
Approval of January 19, 2012 Regular
Meeting Minutes; Approval of January General and Construction Financial Reports;
Approval of the Bills, General, Construction, and Replacement.
City of Hayden- Ron McIntire, Mayor- Yes
Hayden Lake Recreational Water and Sewer District-Kenneth Sewell, Chairman- Yes
Kootenai County- Commissioner Dan Green- Abstain
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B Engineering, informed the Board that his facility long range
plan report would be in combination with items #7 and #8 on the Agenda
(Resolution to authorize JUB to complete wastewater planning grant and HARSB’s
facility upgrade project timeline).
Paul Klatt then discussed the issues regarding Idaho antidegradation and the 401
certification that will also apply to our NPDES permit.
Issues that were discussed were: compliance schedules on phosphorus and
CBOD which should be 9 to 10 years from final NPDES permit date, No compliance
schedule was given for ammonia, cadmium, lead and zinc which means the new
permit limits must be met day 1 of the new permit.
The
EPA has no permit phosphorus limit from November through January based upon the
Lake Spokane TMDL model runs.
However, Idaho rules state that “IDEQ must ensure that discharges of pollutants
of concern remain constant or decrease within the watershed”.
Phosphorus is listed as a pollutant.
In HARSB’s IDEQ antidegradation permit, IDEQ has an effluent Phosphorus
limit of 4.12 mg/l and 38.37 pounds/day.
These numbers are based on past HARSB plant phosphorus effluent readings
even though there was no previous effluent limit for phosphorus and the TMDL
model shows no environmental effect from November through January for phosphorus
discharge.
No
additional loading of CBOD, phosphorus, cadmium, lead, zinc and ammonia may
occur even if growth occurs. This
means if we grow and HARSB has additional water flow, we have to take these
items out of the effluent to stay at our current discharge effluent numbers.
Silver is being included in our permit.
If we do not meet the effluent numbers, the daily penalty is up to
$37,500 per day for violations. If
we test one sample a month with a result in violation, then it would be a $1
million penalty for the month. To
remove cadmium, lead, and zinc HARSB and the entities will have to move upstream
to industrial and residential users to meet the new pretreatment and permit
standards. It will need to be
determined what the entities are responsible for versus HARSB’s responsibility.
Paul Klatt then discussed the negotiations on the compliance schedule and gave
an update on Idaho’s primacy which is being presented back through the Idaho
legislature again this year.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the fact sheet sections which require public comment items
that EPA is looking for, he talked about putting together a sheet that people
can use to respond to EPA on our behalf.
Ken
Windram discussed the fact that HARSB cannot participate legally in the current
presented interstate agreement that the Washington Department of Ecology put
together. It has to do with the
mechanism that they used which is okay in Washington but not in Idaho.
Currently, the Toxic Taskforce is looking into other mechanisms so the
Idaho Dischargers can participate.
Spokane River Dissolved Oxygen Tool Box workshop will be March 23, 2012 from
9am- 12pm.
Ken
Windram discussed the fact that Greenwood Resources from Boardman, Oregon would
like to use some of the south acreage to plant popular trees to see if they can
be used for ethanol under a federal grant program.
They would pay a lease per acre fee of $55.00, pay for water used, and
for additional staff with the new trees.
Greenwood Resources plan to have a detailed proposal for the Board at our
next meeting.
Ken
Windram discussed the Woodland Water Project.
Rathdrum Power Station is interested in the entities’ water if it meets
or beats the water quality that they are currently using.
He also discussed with the farmers about using our entity water, so that
we would not have to pump as much water up the mountain.
Ken
Windram discussed a solo robot naming project with one of the area schools.
Discussion occurred that we should probably pick a grade not necessarily have a
whole
school submit the name.
Shirley Carter gave her
Operation’s report, which is attached hereto.
Entity Reports
City of Hayden – Sean Hoisington informed the Board that the City is looking at
possibly bypassing the Hayden Elementary lift station with a gravity system.
They are still working on the H-1 lift
station design, as well as doing some strategy work to get sewer into the
Lancaster Road-Government Way area.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – Dan Green discussed with the other commissioners that the
Airport had high flow from the last rain/storm event, and will get with Greg
Delavan to further discuss this issue.
SEP Fund
Ken Windram reported that we
are still working with Idaho DEQ on the proposal.
Scott Reed arrived at 3:30
p.m.…
Resolution to authorize J-U-B Engineering to
complete wastewater planning grant
Ken Windram presented the
State of Idaho, Department of Environmental Quality Authorizing Resolution for
the Wastewater Planning grant to the Board for approval, also presented and
attached for review by Paul Klatt, J-U-B Engineering was the Additional Services
Agreement and Attachment A- Labor Services Review.
It was moved by Kenneth
Sewell, and seconded by Dan Green, to approve the presented Idaho Wastewater
planning grant and Authorizing Resolution.
Roll call vote taken:
City of Hayden – Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell-Yes
Kootenai County– Commissioner Dan Green-Yes
Motion carried.
HARSB Facilities Upgrade Project Timeline
Ken Windram presented the
schedule put together by Larry Comer/Steve Cordes, Welch-Comer Engineering, see
attached preliminary projected timeline.
Paul Klatt reviewed and discussed the timeline with the Board members.
January 29 High In-Flow and Infiltration
Ken Windram discussed the
rain on frozen ground storm event that brought significant flow (+ 2 MGD total
flow in a 24 hours period) into the plant, see attached letter and Power Point
presentation. Ken discussed the pump
station inflow, with percentage change from normal daily flows.
The percentage increases per lift station broke down as follows:
H-1 46% increase, H-1D 135% increase, H-2 33% increase, H-4 1250%
increase, H-5 29% increase. HARSB
did have higher than normal solids leaving the treatment plant, but were well
within the limits of the discharge permit.
Fish Consumption Standard
Ken Windram and Paul Klatt
discussed the fish consumption standards that are moving up the Columbia River
Basin, see attached letter.
Washington is currently working on standards for fish consumption rates which
ultimately drive water quality standards in WA and ID.
Executive Session 67-2345 1(f)
It was moved by Ken Sewell,
and seconded by Dan Green, to recess and go into Executive Session per Idaho
Code 67-2345, subsection (1) (f) to consider and advise its legal
representatives in pending litigation or where there is a general public
awareness of probable litigation.
Roll call vote taken:
City of Hayden – Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell-Yes
Kootenai County– Commissioner Dan Green-Yes
Motion carried.
Board recessed at 4:13 p.m.…
Moved to adjourn meeting by
Kenneth Sewell, and seconded by Dan Green, at 4:30 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary