OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
February 17, 2011
The regular meeting
of the Hayden Area Regional Sewer Board was held on February 17, 2011, in the
City of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Sean Hoisington,
City of Hayden- Public Works Director; Gerry House
The meeting was called to
order by Kenneth Sewell, Chairman at 3:00 p.m.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to move up agenda item #14 (Hemlock
Estates Development Discussion) to item #2a and approve the corrected agenda.
Motion Carried.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the minutes as written for
the January 20, 2011 regular meeting. Motion
carried.
Dan Green excused himself
from the meeting at 3:02 p.m.
Gerry House talked about the
new proposed development of Hemlock Estates and encouraged the Hayden Lake
Recreational Water and Sewer District and City of Hayden to not approve this
development due to the negative possible impact on the lake and aquifer.
Dan Green came back into the
meeting at 3:07 p.m.
Engineer’s Reports
Paul Klatt, J-U-B Engineering asked to defer his time until item #13 Treatment
Plant Upgrades for TMDL- Decision on whether to proceed forward or wait.
Paul Klatt discussed the Coeur d’ Alene Press newspaper article regarding the
option of a hydro power plant for Wastewater discharge systems, this currently
does not make economic sense for HARSB at this time.
Larry Comer, Welch-Comer
Engineer asked Ken Windram to discuss his meeting with the
Coeur d’Alene Attorney Mike
Gridley. Ken reported that we are
still waiting for the land to be abandoned by the railroad.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the January Financial
Reports (Construction and O & M). Motion Carried.
It was moved by Dave
Weinstein, and seconded by Ron McIntire, to pay the presented bills, including
replacement bills totaling $ 792.85 (Fisher Scientific- Hot Plates).
Motion Carried.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
highlighted the Bubble Concept- see enclosed information in board packet.
Ken Windram gave Shirley
Carter’s Chief Operator report, see attached report.
Entity Reports
City of Hayden- Sean Hoisington informed the Board that Leisure Park lift
stations improvement/upgrade scope of work will be going to the City of Hayden
City Council meeting on Tuesday.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County-no report
SEP Fund
City of Hayden is still
working on this.
Surplus Dodge 2001 Pickup
Ken Windram asked the Board
to surplus the old Dodge 2001, see enclosed picture.
It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to
surplus the ¾ ton Dodge 2001 truck.
Motion Carried.
Approval of new On Call Employee Policy
Ken Windram discussed the
need to add to the employee policy manual, see enclosed policy.
It was moved by Dan Green, and seconded by Dave Weinstein, to adopt the
on call call-out employee policy, if approved by legal counsel after their
review. Motion Carried.
Resolution 2011-1
Ken Windram discussed the
enclosed ER resolution, see attached resolution and explanation.
It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to accept
the proposed resolution. Roll Call
Vote:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein- yes
Kootenai County Airport- Dan Green- yes
Discussion on Revision of Joint Powers Agreement
Ken Windram discussed the
need to update, amend and/or revise the Joint Powers Agreement, see enclosed
information and email on a recent public records request.
The entities will talk with each of their legal counsels, and HARSB will
set up a future date and time for a legal counsel meeting, regarding this issue.
Treatment Plant Upgrades for TMDL and Anti
Degradation
Ken Windram presented a
power point regarding the upgrades that the plant needs in order to meet the
discussed requirements on our upcoming permit, see the enclosed power point
presentation. Discussion occurred on
the possible cost of the facility and whether we should finalize the facility
master plan that was put on hold last year.
It was moved by Stefan Chatwin, and seconded by Dan Green, to authorize
the completion of the facility master plan. Roll Call Vote:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein- yes
Kootenai County Airport- Dan Green- yes
Gerry House left 4:20 p.m.
Discussion of Land Purchase for Plant Facility
Buffer Zone
Ken Windram discussed the
property for sale on the south side of the City’s parcel off of Atlas road.
It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to
investigate the property for sale on the south side of the city property. Motion
Carried
Local Attorney Profiles
Ken Windram presented the
Board with the enclosed local attorney profiles that were recommended,
additional profiles will be presented in the upcoming months.
No action was taken on this agenda item.
Manhole Pick Hole Plugs or Rain Caps Decision
Ken Windram discussed
additional price information that we received this last month.
The pick hole plugs are at $3.80, and the rain caps for $17.00 or $18.00
at bulk pricing if we purchase approx 1800.
Discussion occurred regarding the benefits of the plug versus the rain
caps. The public works department
would like to review the caps in a manhole to see if snowplows would hit the
lid. Questions arose regarding flow
problems with sealed lids, and possible sewer smells.
The Board requested that this be put on the agenda for the next meeting,
for more discussion and/or approval.
Ron McIntire Left at 4:30
p.m.
Reuse Farm Automated Irrigation Control Proposal
Approval for Formal Bids
Ken Windram presented the
Rain Bird control system proposal that we received to fully automate the land
application tree farm, see enclosed diagram and proposal.
Discussion occurred regarding the merits of putting in a fully automated
system. The Board decided to
continue having our staff put in the electrical system at this time.
Moved to adjourn meeting by
Stefan Chatwin, and seconded by Dave Weinstein, at 4:50 p.m... Motion carried.
Kenneth Sewell, Chairman
Stephanie Oliver, Secretary