OFFICIAL MINUTES
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
February 20, 2014
The Regular Meeting of the
Hayden Area Regional Sewer Board was held on February 20, 2014, in the City of
Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
The meeting was called to
order by Todd Walker, Chairman at 3:00 p.m...
Roll Call was then taken:
City of Hayden- Ron McIntire-present
Hayden Lake Recreational Water and Sewer District- Todd Walker-present
Kootenai County- Dan Green- present
There was an addition for
clarification to agenda item #14 it should read Approval to Replace Plant Pump
Station Control Panel.
Consent Calendar
It was moved by Dan Green,
and seconded by Ron McIntire, to adopt the Consent Calendar as presented:
Approval of January 16, 2014 Regular Meeting Minutes; February 13, 2014 Joint
Powers Workshop Meeting Minutes; Approval of January General and Construction
Financial Reports; Approval of the Bills: General, Construction, and
Replacement.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B
Engineering, updated the Board on the NPDES permit; we have an estimated late
issuance date of September 30, 2014 or as early as June 1, 2014.
Paul Klatt then discussed
that the facility design contract is complete and the bidding contracts will be
uploaded to the electronic bidding site tomorrow pending approval later in the
meeting. The March meeting will
include a detailed budget review, which will be prior to the closing of the bid.
The next contractor pre-bid
meeting will be March 17, 2014 and currently final bids will be due March 26,
2014. Paul Klatt also indicated that
they have an updated monthly activity list for the project, see enclosed
handout. Discussion occurred
regarding the upcoming construction and the bid documents presented in the
packet see enclosed information.
Discussion occurred regarding the base bidding and the additives, and that the
award will be given to the contractor who has the lowest bid on the base and as
many additive alternatives as cost will allow us to build.
Paul Klatt then gave an
update on the Fish Consumption standards that the EPA approved for the Spokane
Tribe. The Tribal standard is 765
grams a day of fish for consumption, and this was approved on a linear affect in
regards to toxics. The standards
cannot be measured when applied to PCB’s, and this changes the standard from 3.6
Pico-gram to 1.2 Pico-gram per liter.
Paul Klatt discussed the
meeting that the area entities had with the governmental representatives from
our area. Discussion occurred
regarding the need to address PCB’s in the TSCA regulations.
The Board discussed what
cost impacts our local area will incur from this, and that we currently do not
have a number; however, at a previous meeting, a white paper from Washington was
presented to the Board on their estimated costs.
Discussion occurred
regarding whether we should keep up and on top of the PCB issue in regards to
litigation, or do we wait and see what will happen.
Can we afford to keep pursuing this at this time, or are we so small we
aren’t going to make a difference.
What do we gain from pursuing possible litigation?
Do we have more options by looking at removing ourselves from the river,
and what is the economic impact? Can
a standard be enforced that is not measurable?
The answer given was that we can measure noncompliance, so therefore they
can show we are not meeting the requirements.
Discussion then occurred on whether we would change the current
construction plans to meet the requirements for the river if we decided to
change to land application. The
Board was informed that we would still need to put in the current updates to
continue to discharge in either area.
The Board would like to see
what Post Falls and Coeur d’Alene are doing, but would like to pull back and
monitor the PCB issue. Ken Windram
will direct J-U-B engineering as needed on this issue.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the Quality Assurance Plan that the SRSP will be developing so
that everyone can use one contactor for the lab testing and consistency of
reporting. The City of Spokane will
be sending out an RFP that the other entities can possibly piggyback off of.
Ken
Windram discussed the Special Use Permit Appeal for City of Hayden, see enclosed
letter.
Ken Windram gave Shirley
Carter’s report.
The
plant is running well and meeting all requirements.
Entity Reports
City of Hayden – no report
Hayden Lake Recreational Water and Sewer District (HLRWSD) – The District
received the Idaho Department of Environmental Quality loan money and are now
current to this month.
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Cancellation of the Welch Comer Filtration
Contract
Ken Windram discussed the
filtration contract with Steve Cordes, Welch Comer Engineering, at this time
both parties feel that we can terminate this contract.
It was moved by Todd Walker, and seconded by Ron McIntire, to cancel the
Welch Comer Filtration Contract. It
was moved by Dan Green, and seconded by Todd Walker, to amend the motion to say
termination instead of cancel.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Change Date on July Meeting from July17th to July
24th
Ken Windram asked the Board
for the July meeting to be changed due to staff being on vacation.
Discussion occurred and the Board agreed to move the July meeting to July
24th. The Board requested
that all open meeting posting requirements be met.
Discussion/Decision on “ER” for Blue Water Hayden
Wastewater Research Facility and sewer payments (Lease was terminated early-
building and remaining items belong to HARSB)
Ken Windram discussed that
the Blue Water Facility piping goes from the toilet into the plant drain system
and does not flow into the city line. Therefore; Ken is requesting that HARSB
not pay for a monthly sewer fee since it does not flow into a city line.
The Board requested that Ken approach the City of Hayden on this issue.
Discussion on BNR project so far, Approval to go
out for Bid on BNR Phase 1
It was moved by Ron
McIntire, and seconded by Dan Green, to approve the BNR Improvement construction
and bid documents and release them for bid on February 21, 2014.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval to Surplus Current Administration
Building
It was moved by Ron
McIntire, and seconded by Dan Green, to surplus the current administration
building following legal advice on the correct method.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval to Replace Plant Pump Station Control
Panel
Ken Windram discussed the
replacement of the plant pump station control panel, see enclosed documentation.
It was moved by Ron McIntire, and seconded by Dan Green, to replace the
pump station control panel.
Roll call vote taken:
City of Hayden- Ron McIntire - yes
Hayden Lake Recreational Water and Sewer District- Todd Walker -yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Approval of Records Retention Plan
Legal has requested to
review this plan prior to approval.
Meeting was adjourned at
4:05 p.m...
Todd Walker, Chairman
Stephanie Oliver, Secretary