OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
February 21, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on February 21, 2008, in the
City of Hayden Council Chambers at 8930 N. Government Way,
Present:
Tom DePew, Gerry House, Ron McIntire, Jay Townsend
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary; Jim Kimball, J-U-B
Engineering; Paul Klatt, J-U-B Engineering; Larry Comer, Welch, Comer and
Associates
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Gerry House,
and seconded by Jay Townsend, to accept the agenda with the following Additions:
add #2-A January 22, 2008 ER Resolution Workshop, add #13-A NPDES Permit, add
#15-A Rathdrum Prairie-Spokane River Meeting, and add #15-B
Ammonia-Pretreatment. Motion Carried.
It was moved by Jay
Townsend, and seconded by Tom DePew, to approve the minutes of the January 17,
2008 regular meeting and the January 22, 2008 ER Resolution Workshop Meeting as
written. Motion carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the January Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Jay Townsend to pay our bills, including a Replacement Lab
Refrigerator (Sears) $149.99 and Construction Draw 6 for TML totaling
$ 239,577.65 for Phase IIIC. Motion
carried.
Administrative Reports
Ken Windram gave his
Shirley Carter’s operations
report is attached hereto.
Entity Reports
City of Hayden- no report
Hayden Lake Recreational Water and Sewer District- Gerry House talked about the
report that his daughter did regarding the Phosphorus use in their house.
Gerry House also submitted a letter, which is attached hereto, regarding
the districts response to the Rathdrum Prairie Acquifer-Spokane River Group
Meeting that Gary Stevens from the Idaho Department of Environmental Quality is
initiating.
Kootenai County- no report
Phase III
Construction
Paul Klatt, J-U-B
engineering, gave an update on the construction.
The project is still moving along ahead of schedule, by about a month.
The project is still running very smoothly, and they are waiting on major
equipment at this time. Ken Windram
talked about the construction team( TML and J-U-B), and felt that the board was
getting high quality work for their money.
Outfall Feasibility Study
Larry Comer, Welch, Comer
and Associates, submitted the final report for review, attached hereto. Larry
Comer then gave a brief summary of the enclosed data, with an estimated project
cost of 3.8 million dollars for a flow of over 5.0 mgd. Construction time period
would be about 2 years from the time of approval to start.
Gerry House has talked with
Patty Shea, from Avista about the use of our effluent in their facility.
Avista seems interested, yet the engineers would need to meet and discuss
to see if this would be a possible option for the future.
Paul Klatt indicated that at least for the next 5 years-- Avista has a
contract with Ko-Genetrics to supply power.
Larry Comer indicated that
it would make sense to put the outfall construction into the long range facility
use plan, the board agreed with this statement.
SEP FUND
Stephanie Oliver asked the
board to allow this money to be moved into an interest bearing account.
After review and discussion, we could not find a written statement
indicating that this money needed to stay in a non (or low) interest bearing
account it just needed to be separated from our other funds.
The board agreed to allow this money to be placed in a higher interest
bearing account.
ER Resolution
This has been postponed
until March.
Airport Irrigation
Larry Comer gave a draft
report regarding the airport irrigation feasibility study, which is attached
hereto. The key part of this is the
acres available for irrigation (64 acres available for long term use), and due
to other requirements we would need to use a sub surface drip irrigation.
This is a very expensive irrigation system with limited span on surface
contact. It would cost approximately 2.5 million dollars to irrigated 64 acres.
The board would then incur O & M pumping and cropping costs on top of
this. It was the recommendation from
Larry Comer, Welch Comer and Associated that the capital from the board would be
put to better use in a more permanent less restrictive investment.
Jim Kimball arrived at 3:45
p.m.
RFQ Facility Long Range Plan-Financial Plan
Gerry House, Jay Townsend,
and Ken Windram met to review the RFQ’s received by the board.
We received one submittal for the long range plan from J-U-B/Welch Comer,
and two submittals for the financial plan from HDR and FCS.
It was moved by Gerry House, and seconded by Jay Townsend, that we move
forward with contract negotiations on the Long Range Facility Use Plan with the
parent group J-U-B, and hold interviews with HDR and FCS for the financial plan.
Motion Carried.
TMDL Collaboration Costs
Ken Windram discussed the
bill ($ 13,692.81) that we received from the Spokane County Utilities Director,
N. Bruce Rawls for the TMDL collaboration.
Jim Kimball spoke on this issue, and felt that we should put some funds
into this collaboration so that we could benefit from the use attainability
analysis. It was moved by Gerry
House, and seconded by Jay Townsend, that we pay a portion of the funds $
4,906.69 since we are smaller than the other entities flow wise.
Motion Carried.
NDPES Permit Status
Jim Kimball presented the
NDPES timeline that J-U-B has put together for our facility, see enclosed
timeline. Jim Kimball put into the
timeline the construction issues that our plant is facing, the financial impact
to the facility and how to pay for these upgrades, as well as the items needed
to meet the standards for the permit compliance.
Jim Kimball felt that this diagram would help show in a glance what is
happening with our facility. The new
phosphorus levels in the summer months are not readily attainable at this time
(this is the new portion that we requested be added to the permit, in case we
needed to discharge during the summer to the river); however, due to our current
summer land application this is not an issue at this time.
The board requested that Jim Kimball ask EPA for our loads to be
calculated off the 2.0 mgd flow plant that will be coming on line this summer
versus our current 1.65 mgd flow.
Public Outreach
Ken Windram feels that we
need to let people know who we are, and generate positive media about our
facility. Ken Windram talked about a
possible mission statement being: “Treating Our Customers Water While Protecting
the Aquifer”. Ken discussed about
how letting the community know about the service we provide would be beneficial
to our facility and current permitting process, see enclosed example brochure
from Hawaii. The board felt that
this would be a good idea, and that anything we could do would be beneficial to
our facility. Gerry House felt that we need to do a proactive approach to the
citizens of our area to realize how much the phosphorus from their homes affects
the system, and our permit.
Ron McIntire feels that we
need to talk with the Commissioners and possibly the companies that make
dishwasher soap to try and get the phosphorus removed, similar to what they did
35 years ago with the laundry detergent.
Gerry House indicated that we should talk with the electric companies
about sending a flier out in their bills.
Rathdrum Prairie Aquifer-Spokane River Meeting
Ken Windram presented the
e-mail letter that Gary Stevens, Idaho Department of Environmental Quality sent,
see enclosed letter. The board
determined that Ken Windram will attend on behalf of the Hayden Area Regional
Sewer Board.
Ammonia-Pretreatment
Ken Windram talked about the
current ammonia levels that we received in our pump station samplers, see
enclosed data sheet. Blue Water let
us borrow some of their samplers, and we thank them for this.
The H-4 lift station at this time has twice the amount of Ammonia as the
other lift stations. The Hayden Area
Regional Sewer Board staff plan to verify this data, then work their way back up
the pipes to find the source. The
city has an ammonia limit in their ordinance, but at this time we have not found
a limit in the county ordinance.
Other Business
Paul Klatt and Larry Comer
let the board know about the Rathdrum Prairie Master Plan workshop/meetings
coming up:
Kootenai County Commissioners February 27 at 6:00 p.m.
Post Falls City
February 28 at 5:30 p.m.
Hayden City
March 4 at 5:30 p.m.
Rathdrum City
March 5 at 6:00 p.m.
Moved to adjourn
meeting by Gerry House, and seconded by Jay Townsend, at 4:35 p.m... Motion
carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary