OFFICIAL MINUTES
Amended
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
February 21, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on February 21, 2013, in the
City of Hayden Council Chambers at 8930 N. Government Way,
Present:
Daniel Green, Kenneth Sewell, Todd Walker
Absent:
Stefan Chatwin, Ron McIntire
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Nancy Stricklin, Hayden Area
Regional Sewer Board-Attorney; Sean Hoisington, City of Hayden- Public Works
Director; Shirley Carter, Hayden Area Regional Sewer Board-Chief Operator
The meeting was called to
order by Daniel Green, Chairman at 2:59 p.m...
Roll Call was then taken:
City of Hayden- absent
Hayden Lake Recreational Water and
The City of Hayden is
absent, but Stefan Chatwin will be calling in to address one item; #8 Approval
of JUB Engineers Design Contract.
The agenda order will be amended at that time to allow that order of business to
be discussed.
Nancy Stricklin arrived at
the meeting 3:01 p.m...
Consent Calendar
It was moved by Kenneth
Sewell, and seconded by Daniel Green, to accept the Consent Calendar as
presented: Approval of the January 17,
2013 Amended Regular Meeting Minutes; Approval of January General and
Construction Financial Reports; Approval of the Bills: General, Construction,
and Replacement.
Roll call vote taken:
City of Hayden- Ron McIntire- absent
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Engineer’s Reports
Larry Comer, Welch Comer
Engineering, had no new information on the Outfall.
Paul Klatt, J-U-B
Engineering, updated the Board on the Facility Plan, see enclosed letter.
Welch Comer Engineering is working on the responses for the Environmental
Impact Study; it is moving forward towards completion.
Once this is in, Idaho DEQ will publish the public notice, get back
public comments and make a final determination.
Paul indicated that everything else he had to say intertwines with the
Administrative Report, and he can add information at that time.
Entity Reports
City of Hayden – Sean Hoisington discussed that the H-1 lift station
construction is going fine and within a month or so the Board may want to take a
tour. The City has installed another
120 manhole inserts.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – The County is moving forward on the airport rate study and
development of a better payment/accounting system.
SEP Fund
Ken Windram reported no
change at this time. Sean Hoisington
talked with John Tindall, Idaho DEQ about the possibility, in the future, of an
RV pump station located at H-1. John
indicated that it would be considered a project for the SEP FUND.
Approval of Snow Plow Purchase
It was moved by Kenneth
Sewell, and seconded by Daniel Green, to purchase the Fisher Plow for $6,350.00
from Cobalt Trucks.
Roll call vote taken:
City of Hayden- Ron McIntire- absent
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Surplus Old Dewatering Air Compressor and Dryer
It was moved by Kenneth
Sewell, and seconded by Daniel Green, to surplus the old dewatering air compress
and dryer and to financially get the most that we can from it.
Roll call vote taken:
City of Hayden- Ron McIntire- absent
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Stefan Chatwin became a
participant of the meeting via telephone at 3:15 p.m...
Approval of JUB Engineers Design Contract
Ken Windram presented a
revised scope that had minor changes from the original Board packet, see
enclosed packet. It was moved by Kenneth Sewell, and seconded by Stefan Chatwin,
to approve the presented JUB Engineers design contract.
Roll call vote taken:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Discussion/Approval of Resolution 2013-1,
Regarding Resolution 2008-1
Ken Windram presented
Resolution 2013-1 which would satisfy the 2008-1 Resolution to bring the ER’s
purchased up to current tertiary standards, if in the future additional
treatment was needed then they would still be required to make up the difference
from the LID amount to the current ER rate.
It was moved by Kenneth Sewell, and seconded by Stefan Chatwin, that we
would continue this discussion next month. Motion Carried
Stefan Chatwin ended
communications at 3:22 p.m...
Sean Hoisington left at 3:22
p.m...
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the new preliminary draft NPDES permit that Idaho DEQ has
received from EPA, see enclosed PowerPoint report.
Ken and Paul Klatt discussed the changes of the various effluent limits
that would impact the plant: CBOD, phosphorus, Ammonia, Chlorine Residual, and
metal requirements.
Ken
Windram discussed the problems that we are having with Tenelco regarding our
bio-solids management and the information from Barr-Tech.
Ken
Windram also mentioned the General Contractor Prequalification Packets that came
in from 7 Contractors: TML, Apollo, Prospect, JW Fowler, Stellar, Allstate, and
Contractors NW
Ken
Windram discussed a conversation he had with Rick Gunther, regarding land
use/zoning changes that are affecting owners within the county; the number of
ER’s that they have already purchased and if we have a buyback program.
Shirley Carter gave her
Chief Operators report, which is attached hereto.
Discussion about purchase of City of Hayden
Property South of Current HARSB Property
Ken Windram asked Nancy
Stricklin to give an update from the City of Hayden Council Meeting.
The City had a value range
for the property, and the council said they would be willing to sell the
property within those price parameters.
Ken has a meeting with Stefan Chatwin and Connie Krueger set up for
Monday, and will report back to the Board.
Approval of Amended Wastewater Planning Grant
WWG-353-2019-9
Ken Windram presented the
amended wastewater planning grant.
It was moved by Kenneth Sewell, and seconded by Daniel Green, to approve the
amended wastewater planning grant.
Roll call vote taken:
City of Hayden- Ron McIntire- absent
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Executive Session 67-2345 1(f)
It was moved by Kenneth
Sewell, and seconded by Daniel Green, to recess and go into Executive Session
per Idaho Code 67-2345, subsection (1) (f) to consider and advise its legal
representatives in pending litigation or where there is a public awareness of
probable litigation.
Roll call vote taken:
City of Hayden- Ron McIntire- absent
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Board recessed at 3:58 p.m.…
Meeting was adjourned from
executive session at 4:30p.m...
Daniel H. Green, Chairman
Stephanie Oliver, Secretary