OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
January 17, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on January 17, 2013, in the
City of
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch-Comer Engineering;
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
Roll Call was then taken:
City of
Hayden Lake Recreational Water and
There were no additions or
corrections to the posted agenda.
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to nominate Commissioner Dan Green for
Chairman, and Kenneth Sewell for Vice-Chairman.
Roll call vote taken:
City of
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Commissioner Green then
presided over the meeting.
Consent Calendar
It was moved by Ron
McIntire, and seconded by Kenneth Sewell, to accept the Consent Calendar as
presented: Approval of the December 20,
2012 Regular Meeting Minutes; Approval of December General and Construction
Financial Reports; Approval of the Bills: General, Construction, and
Replacement.
Roll call vote taken:
City of
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Dan Green- yes
Motion Carried.
Engineer’s Reports
Larry Comer, Welch Comer
Engineering, had no new information on the Outfall
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram informed the Board that we are now anticipating the NPDES draft permit
in February.
Ken
Windram discussed the problems that we are having with Tenelco regarding our
bio-solids management, and he is opening contract discussion with Barr-Tech.
He is also looking at a possible
Paul Klatt arrived at 3:05
p.m...
Ken
Windram also mentioned the following items:
Staff replaced the anaerobic digester blower $4300.00.
Delta Dental insurance premium has no increase this year.
PERSI is going to increase in July of this year, see enclosed form.
The City generator which was slated for use at Hayden Elementary lift station is
going to be installed at the Cornerstone lift station, with the transfer switch
which was savaged from the Broadmore lift station after it was taken off line.
Engineer’s Reports
Paul Klatt discussed the
State of Idaho will be moving forward with an Idaho metals TMDL for the Spokane
River. He also discussed the
important issues that HARSB has for the legislatures at the Association of Idaho
Cities Legislator Meeting: State primacy (Idaho receiving permit primacy), and
rulemaking in toxics (i.e. Fish consumption rates for water quality standards).
Discussion occurred regarding the Association of Idaho Counties and
whether they also needed to discuss and help address these issues. For future
needs, a Legislator Lunch is held by the County in November for our local
legislators. Paul Klatt will have a
talking point informational fact sheet for discussions with the Legislators.
Paul Klatt, J-U-B
Engineering, facility plan has been accepted by the Idaho Department of
Environmental Quality (DEQ). Paul
Klatt also has the electronic copy of the draft Environmental Impact Plan that
was submitted to DEQ.
Paul Klatt also reported
that the State Loan Revolving Fund applications were made, and the processes are
moving forward.
Entity Reports
City of Hayden – Sean Hoisington thanked the HARSB Staff for their work on the
bypass at the Leisure Park lift station, and said that H-1 constructions is
going fine and backfill should occur in about 3 weeks.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
SEP Fund
Ken Windram reported no
change at this time.
Discussion about purchase of City of Hayden
Property South of Current HARSB Property
Ken Windram discussed that
need to acquire the City of Hayden property south of the current HARSB property.
Nancy Stricklin has a conflict of interest due to being the City of
Hayden’s attorney. The City is looking at selling the property, and has a real
estate evaluation of the property.
The Board questioned why we need 10 more acres after we already purchased 30
acres. Discussion occurred regarding
whether the hydraulic lift of the City property would justify paying for the
additional 10 acres. The facility
plan also includes the addition of the city property in the design.
The expectation was that HARSB would purchase or have use of the city
property.
Discussion on JUB Engineering Design Contract
Ken Windram with a
PowerPoint presentation discussed his philosophy on the project, see enclosed
PowerPoint presentation. His
philosophy is to use the most efficient design to meet goals, to spend a little
extra when there is a return on investments, with no additional fulltime
employees, and HARSB would also do the administrative paperwork.
Nancy Stricklin expressed concern with the word “partnership” and the
meaning behind this terminology that was used in the PowerPoint presentation in
regards to the contractors.
Paul Klatt presented a
project design scope; see enclosed PowerPoint presentations and packet.
Discussion occurred on the
new Administration building and the cost shown associated with it, and that the
numbers shown are pre-bid numbers.
This scope anticipates that the design phase would go through fall of 2013, with
construction beginning this time next year.
Discussion occurred regarding whether and/or when to withdraw the current
lawsuit, and if it affects the design of the facility.
The design is a lump sum contact; with the construction management being
a percent of the time and material contract.
Discussion to Update Resolution 2008-1
Ken Windram presented the
current resolution 2008-1, see enclosed resolution.
Due to the Hayden Lake Recreational Water and Sewer District current LID
this resolution now needs to be updated.
Discussion occurred on this issue, and an updated resolution will be
presented at next meeting.
Moved to adjourn meeting by
Ron McIntire, and seconded by Kenneth Sewell, at 4:22 p.m... Motion carried.
Dan Green, Chairman-
Incoming
Ron McIntire,
Chairman-Outgoing
Stephanie Oliver, Secretary