OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

January 19, 2012

The Regular Meeting of the Hayden Area Regional Sewer Board was held on January 19, 2012, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Present:           Stefan Chatwin, Ron McIntire, Kenneth Sewell, David Weinstein        

Absent:            Dan Green      

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,            J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Nancy Stricklin, Hayden Area Regional Sewer Board-Attorney;

The meeting was called to order by Kenneth Sewell, Chairman at 3:00 p.m. 

It was moved by Ron McIntire, and seconded by Dave Weinstein, to approve the presented agenda. Motion Carried.

Dave Weinstein nominated Ron McIntire for Chairman, seconded by Stefan Chatwin. Motion Carried.

Consent Calendar

It was moved by Dave Weinstein, and seconded by Stefan Chatwin, to accept the Amended Consent Calendar.  Approval of corrected December 15, 2011 Regular Meeting Minutes; Approval of January 4, 2012 Workshop Meeting Minutes; Approval of December General and Construction Financial Reports; Approval of the Bills, General and Construction

            City of Hayden- Stefan Chatwin- yes

            Hayden Lake Recreational Water and Sewer District-Dave Weinstein-yes

            Kootenai County- Commissioner Dan Green- absent

 Motion Carried.

Engineer’s Reports

Paul Klatt, J-U-B Engineering, informed the Board that his report would be in combination with Ken Windram’s Administrative report.

Larry Comer, Welch-Comer Engineering, had no new information to report on the outfall.

Larry reported that both Letters of Interest for the City of Hayden and Hayden Lake Recreational Water and Sewer District were turned into the Idaho Department of Environmental Quality on time, and are being reviewed.

Administrative Reports

Ken Windram gave his Administrative report, which is attached hereto.

Ken Windram discussed the Spokane River DO TMDL Implementation Advisory             Sub-Committee.  Discussions revolved around the bioavailability phosphorus study, bubble issues, trade and exchange options, presentations on non-point source impact, more data is being collected for future information.

Ken Windram also discussed the Toxic Taskforce, and the MOA (memorandum of agreement) that is almost done.

Ken Windram discussed that the Solo Robot Sole Source Procurement did not receive any comments and the purchase is proceeding forward.

Ken Windram reported that we are still getting ¾” gravel up to 3-4” rocks in the

head-works.

Ken Windram discussed the upcoming meetings:

            Idaho Discharge Meeting       Tuesday, January 24, 2012     1:30 pm

            401Certification Conditions, NPDES Permits Friday, January 27, 2012 9:30 am

            H2O Breakfast                        Thursday, February 9, 2012    8:00 am

Ken Windram gave Shirley Carter’s Operations report, which is attached hereto.

Entity Reports

City of Hayden – no report

Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report

Kootenai County - no report

SEP Fund

Ken Windram reported that we are still working with Idaho DEQ on the proposal.

Approval to Submit Wastewater Planning Grant

Ken Windram discussed the notification that the Board received, and discussed the

process that the Board needs to go through to receive the grant.

Discussion on Draft NPDES Requirements (PCB & 2,3,7,8, TCDD Dioxin)

Ken Windram discussed the included sections from our draft permit, see enclosed requirements.

Discussion occurred regarding all the different requirements and how these requirements will affect HARSB.  Discussion occurred regarding the costs associated with the testing, and the fact that there is no numeric limit.  The new NPDES permit will require a Toxic Management Plan which will need to be developed; we do not know what this looks like yet.  Discussion occurred on what the reduced loading of PCB’s and dioxin to the Spokane River to the maximum extent practicable means. Discussion occurred on industrial and commercial PCB’s and dioxin sources and the costs of testing for them, and the differences in the industrial standards versus what the EPA is requiring in our discharge.  How to enforce regulations in the collection system, if not regulated by other standards in industry or is not regulated until it reaches the treatment facility? 

What testing and actions will be taken with the residential users?

Discussion occurred regarding how this will affect the industry in the area and economic development, i.e. Jobs Plus Board.

Discussion on Deposit Proposal from American West Bank

Stephanie Oliver and Ken Windram presented the American West Bank Proposal, enclosed in packet.  The Board at this time would like to stay with Wells Fargo Bank.

Executive Session 67-2345 1(b)

It was moved by Ken Sewell, and seconded by Stefan Chatwin, to recess and go into Executive Session per Idaho Code 67-2345, subsection (1) (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints to charges brought against, a public officer, employee, staff member or individual agent.

Roll call vote taken:

City of Hayden – Stefan Chatwin- Yes

Hayden Lake Recreational Water and Sewer District- Kenneth Sewell-Yes

Kootenai County– Commissioner Dan Green-absent

            Motion carried.

Board recessed at 3:52 p.m…

Moved to adjourn meeting by Kenneth Sewell, and seconded by Stefan Chatwin, at 4:04 p.m... Motion carried. 

Ron McIntire, Chairman                                 Stephanie Oliver, Secretary