OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
January 20, 2011
The regular meeting
of the Hayden Area Regional Sewer Board was held on January 20, 2011, in the
City of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green (awaiting official resolution), Kenneth Sewell,
David Weinstein
Absent:
Ron McIntire
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Sean Hoisington, City of Hayden- Public Works
Director; Nancy Stricklin, City of Hayden- Attorney; Shirley Carter, Hayden Area
Regional Sewer Board- Chief Operator
The meeting was called to
order by Stefan Chatwin, acting Chairman at 3:02 p.m.
It was moved by Ken Sewell,
and seconded by Stefan Chatwin, to approve the agenda with the addition of #12
Approval of Steel Structures Contract for extension of sludge building. The
approval for the signed contract cannot wait until next meeting due to time
sensitivity and was not on the agenda due to not receiving the final acceptance
by Steel Structures on the changes that HARSB made until today thus the
information was not available to the Board until after the agenda was posted.
Motion Carried.
Stefan Chatwin nominated Ken
Sewell for the 2011 Board Chairman, seconded by David Weinstein.
Roll Call Vote Taken:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- David Weinstein- yes
Kootenai County Airport- absent
It was moved by Stefan
Chatwin, and seconded by Dave Weinstein, to approve the minutes as written for
the December 16, 2010 regular meeting. Motion
carried.
Engineer’s Reports
Ken Windram informed the
Board that the EPA has requested, and our attorney is in the process of issuing
a letter regarding a 60 day stay to respond to the complaint.
Dan Green arrived 3:05 p.m.
Ken Windram talked about the
DEQ anti-degradation letter, see enclosed letter.
The Board indicated that they felt the letter should be sent to each for
our legislative district representatives.
Paul Klatt arrived at 3:07
p.m.
Dan Green introduced himself
to the Board at this time.
J-U-B Engineering- Paul Klatt
Paul Klatt presented an update from the Idaho dischargers meeting on January 18,
2011, see enclosed reports. Paul
discussed the pollutant trading and cequal model, see enclosed report.
Discussion occurred
regarding the groundwater/aquifer coming in at the state line versus where the
aquifer actually enters the river and thus how the loading for the Spokane River
is applied. The draft permits are
still on hold in Washington.
Discussion occurred regarding the Anti- degradation regulation, and its status
in the legislature. Discussion
occurred regarding the bioavailability of phosphorus.
It was moved by Dave
Weinstein, and seconded by Stefan Chatwin, to approve the December Financial
Reports (Construction and O & M). Motion Carried.
Stephanie Oliver informed the Board that we need to have our new chairman
be a signer on the bank accounts; the Board indicated that we should take care
of this.
It was moved by Stefan
Chatwin, and seconded by Dave Weinstein, to pay the presented bills.
Motion Carried.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Next Spokane River DO TMDL
Implementation Advisory Committee will be February 24, 2011.
Ken informed the Board that
the Washington Department of Ecology still additional forms in order to process
our biosolids application.
Shirley Carter gave her
Chief Operator report, see attached report.
Entity Reports
City of Hayden- Sean Hoisington discussed that J-U-B engineers will be doing an
alternative analysis for the redesign of the H-1 lift station.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County-no report
SEP Fund
City of Hayden is still
working on this.
Old Vactor Truck Sale
Ken Windram informed the
Board of the highest and accepted purchase bid price was for
$ 31,000.00 for the 1995
Vactor, see enclosed bid. The top
bid was made by The Private Sewer and Water Corporation from Villa Park,
Illinois.
Collection System Water Infiltration Update
Ken Windram discussed the
water infiltration issues at the plant, see enclosed power point.
The rain on snow event that
occurred earlier this month when average flow went from 1.261 mgd to 1.775 mgd
due to water infiltration. The staff
went into the system looking for manholes where water was coming into the
system.
Discussion occurred
regarding pick hole plugs $5.50 each, rubber stoppers $ 2.00 each, or rain
bonnets $48.00 each. The pick hole
plugs are better due to not being able to be pushed into the manhole.
The Board fills that we should start with the purchase of pick hole
plugs. The airport infiltration
indicated a 60% increase. We have an
issue between the metal ring and the asphalt with water inflow, the Board
directed Ken to discuss this with each of their staff.
Ken Windram also discussed
the fact that we cannot tell which pump stations have increased flow due to not
having SCADA in each of the pump stations.
Steel Structures Contract Approval
Ken Windram discussed the
contract changes and that Steel Structures of America, approved the changes that
Nancy Stricklin, the City’s attorney,
recommended. It was moved by Stefan
Chatwin, and seconded by Dave Weinstein, to sign the approved contract per Scott
Reed’s approval. Roll Call Vote:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein- yes
Kootenai County Airport- Dan Green- yes
Moved to adjourn meeting by
Ken Sewell, and seconded by Stefan Chatwin, at 4:12 p.m... Motion carried.
Ken Sewell, Chairman
Stephanie Oliver, Secretary