OFFICIAL MINUTES

ER RESOLUTION WORKSHOP

HAYDEN AREA REGIONAL SEWER BOARD

January 22, 2008

 

The workshop meeting of the Hayden Area Regional Sewer Board was held on January 22, 2008, in the City of Hayden Administrator’s Office at 8930 N. Government Way, Hayden, ID.

 

Present:           Gerry House, Jay Townsend  

 

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie Oliver, Hayden Area Regional Sewer Board- Secretary

                       

The meeting was called to order at 9:30 a.m. 

 

Discussion occurred regarding how each entity is currently dealing with the ER’s (equivalent residence) and the impact to the regional facility due to these procedures.

 

The Draft Resolution 2007-1 was discussed and modifications made to the 4th statement, see attached resolution.

Draft:     Whereas, some individuals do not hook-up to the facility for several years, and thus do not pay

                operations and maintenance or any other increased costs.

 

Changed to Read:

Whereas, some individuals do not hook-up to the facility for several years, and thus do not pay their fair/true replacement cost of capacity purchased.

 

Discussion occurred regarding the legality for this issue, Jay Townsend indicated that State Case Law exists to support this resolution.

 

In order to implement this several parts need to be in place:

 

Part 1: Supplemental Agreement needs to exist that would be filled out by the land owner,

developer, etc. that would then be recorded and run/tied with the land.  It was decided to

talk with Nancy Strickland or Scott Reed to develop this agreement.  The City of Hayden

does not foresee needing this agreement with their current handling of ER’s. Jay Townsend will have Nancy Strickland draft up the supplemental agreement and discuss the pertinent issues with Scott Reed.

 

Part 2:  Enforcement of the Supplemental Payment- A monitoring system of these ER’s is needed

to catch when the additional payment is needed.   Ken and Stephanie will set up a reporting form.

A monthly tracking form will be sent from each entity to HARSB to keep track of these

supplemental payments.

 

We will have to keep track of the two different groups of ER’s coming in:

Those who purchased ER’s prior to this resolution, since they will not

be affected.

Those who purchased ER’s after this resolution, since the price changes and

adjustments will be billed to them, unless they hooked up at the time they

 purchased their ER.

 

Part 3:  We need a provision in the agreement that states, if we cannot go back and capture the

true cost of the capacity sold, then we would eliminate this provision that allows for the  pre-purchase of capacity.  Jay Townsend will have Nancy Strickland draft up the supplemental agreement with this provision, and she will discuss the pertinent issues with Scott Reed.

 

 

Part 4:  An organizational policy needs to be attached to the resolution, and put into place at the same time the resolution is passed.  Ken Windram and Stephanie Oliver will work on this policy.

 

 

The committee would like to have everything in place for the February 21st board meeting.

 

 

Adjourned meeting at 10:40 a.m.  

 

 

 

 

Stephanie Oliver, Secretary/Bookkeeper

Hayden Area Regional Sewer Board