OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
January 17, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on January 17, 2008, in the
City of
Present:
Tom DePew, Gerry House, Richard Piazza, Jay Townsend
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary; Jim Kimball, J-U-B
Engineering; Steve Cordes, Welch, Comer and Associates; Shirley Carter, Hayden
Area Regional Sewer Board
The meeting was called to
order by Gerry House, Chairman at 3:00 p.m.
It was moved by Tom DePew,
and seconded by Jay Townsend, to accept the agenda with the following changes:
Add #14-A NPDES Permit, and 18-A Public Hearing.
Motion Carried.
It was moved by Gerry House,
and seconded by Jay Townsend, to elect Ron McIntire as the new chairman of the
board. Motion Carried.
Congratulations Ron McIntire.
Jay Townsend, acting for Ron
McIntire then took charge of the meeting.
It was moved by Tom DePew,
and seconded by Richard Piazza, to approve the minutes of the December 20, 2007
regular meeting as written. Motion carried.
It was moved by Gerry House,
and seconded by Richard Piazza, to approve the December Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Richard Piazza, to pay our bills, including Construction Draw 5
for TML totaling $135,355.71 for Phase IIIC. Motion carried.
Administrative Reports
Ken Windram gave his
Ken
Windram was impressed by the collaboration between all the agencies with the
recent sewer back-up/blockage on Government Way/Kayla Court, the response to
taking care of the resident’s and getting the sewer flowing again.
We
have experienced increasing down time with the internet; which is currently
through Blue Water and Intermax Networks.
Shirley Carter gave her
operations report, which is attached hereto.
Discussion took place on having pre-treatment for businesses, and the
possibility of the city hiring a pre-treatment person.
Discussion also occurred on updating the pre-treatment ordinances for all
of the entities.
Entity Reports
City of
Hayden Lake Recreational Water and Sewer District- Gerry House talked with the
new executive from Avista Corporation regarding the possibility of taking our
effluent and she was interested in talking with us.
Kootenai County- sewer package plants are continually coming forward in new
county sub-divisions and are being addressed in the new comprehensive plan.
Toothman-Orton is the engineering firm for the airport for the next five
years.
Phase III
Construction
Jim Kimball, J-U-B
engineering, gave an update on the construction.
The project is still moving along ahead of schedule and may be done about
a month early. The project is still
running very smoothly. The HARSB
staff then presented a slide show of the construction progress to date.
Outfall Feasibility Study
Larry Comer, Welch, Comer
and Associates, submitted the draft report for review at the previous meeting.
Steve Cordes asked for any comments on the submitted draft report and
they would present the final report at our next meeting. Ken Windram looked at
the draft report and supports the Huetter Road 24” pipe decision.
Discussion occurred on who would be paying for this new outfall line. Jim
Kimball, J-U-B engineering will review the cap fee and what is currently
reflected in that fee.
Sep Fund
Discussion occurred on why
this money is in a non-interest bearing account, and Stephanie Oliver is
pursuing this issue.
Airport Irrigation
Steve Cordes informed the
board that they were still working on the airport irrigation study and would
have a draft report for the February board meeting.
RFQ is out to the public and
we expect the submittals to be returned to us on February 8th, at
3:00 p.m.
NPDES/TMDL permit
See enclosed bill from
Spokane County for the collaboration fee.
Jim Kimball, indicated that the board asked J-U-B engineering to
represent HARSB part of the TMDL.
Jim Kimball was allowed to speak on our behalf, had a name plate, and yet we
were not part of the signatures on this agreement.
The outcome was not to our best interest nor did the special interest
groups that had as much say as we did pay for their participation.
The board directed Ken Windram to talk with N. Bruce Rawls from Spokane
County, about the concerns expressed by the board.
Ken Windram also talked
about the January meeting about the new NPDES permit that is geared for our
capacity at1.65 mgd per day. The new
permit does not take into account the additional capacity of the plant.
So as we go up in flows then our concentration levels will need to go
down. This area is being permitted
with some of the strictest phosphorus amounts in the United States.
Discussion occurred regarding the phosphorus limits.
Jim Kimball stated that about half of the
phosphorus loading at the state line is from point dischargers and the balance
is from other sources. The board
would like to have a separate meeting to establish concerns that need to be part
of the response to EPA’s last meeting and their proposed draft permit.
Some expressed concerns
were:
·
we have a standard
that the technology cannot achieve
·
the lower
phosphorus levels will help clean up the Spokane River, but not Long Lake,
·
the new standards
limit the growth of our city economically and physically when the older cities
were not encumbered,
·
testing in areas
that are not affected by our outfall.
Back-Up of Line on January 8, 2008
Hayden Area Regional Sewer
Board Staff showed pictures of debris that caused a blockage
in the government way gravity line.
The Board then viewed camera video of the Orchard line, which showed a
large amount of grease located at a business establishment’s lateral.
Ken Windram would like to
make several points from this situation:
We
need to pursue Vactor options, our vactor truck needs to be upgraded to better
suit the needs of the community. Our
Vactor is reaching the limits of its capabilities.
It is a high pressure, low volume system
that was purchased 15 years ago and upgrades to this system have occurred in
that time. This is something to
pursue for next year’s budget.
We
really need to pursue the pretreatment program that was discussed earlier,
especially since CMOM is coming.
Purchasing a camera to review the lines needs to be looked into so that once the
lines are clean, the crew can review them to see how the lines are looking for
maintenance/cleaning so that monitoring can go on.
Ken Windram would like to pursue this for next year’s budget.
The board asked for an
economic analysis on these items.
Surplus Analog Phones
Stephanie Oliver gave the
update that Verizon will be stopping analog service on February 18, 2008 and
will change to digital service only. It was moved by Gerry House, and seconded
by Tom Depew, to surplus the old analog phones from the lift stations that were
replaced by digital tellular units.
Motion Carried. Surplus List is
attached to minutes.
Public Hearing on Land by Land App Site
See the attached Public
Hearing notice. The board would like
Ken Windram to submit a letter to the Kootenai County Planning and Zoning
regarding the land application location and the problems with zoning changes
next to the property.
Moved to adjourn
meeting by Tom DePew, and seconded by Gerry House, at 4:45 p.m... Motion
carried.
Jay Townsend, Acting
Chairman for
Ron McIntire, Chairman
Stephanie Oliver, Secretary