OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
January 21, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on January 21, 2010, in the
City of Hayden, Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Tom DePew, Gerry House, Ron McIntire
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch, Comer and Associates; Jeff Zaugg, City of
Hayden-City Engineer; Shirley Carter, Hayden Area Regional Sewer Board- Chief
Operator
The meeting was called to
order by Gerry House, Chairman at 3:00 p.m.
It was moved by Tom DePew,
and seconded by Ron McIntire, to approve the agenda.
Motion Carried.
It was moved by Gerry House,
and seconded by Ron McIntire, that City of Hayden, Ron McIntire be the chairman
for year 2010. Motion Carried.
It was moved by Tom DePew,
and seconded by Stefan Chatwin, to approve the minutes as corrected for the
December 17, 2009 regular meeting. Motion
carried.
Engineer’s Reports
J-U-B Engineering- Paul
Klatt
J-U-B Engineering is looking at flow equalization structures and pumping.
See attached memo and charts showing current HARSB influent/effluent
flows. The red color shown on the
charts is HARSB raw data, the black color would be the 1 hour equalization mark,
and the green color is what an equalized daily flow would look like.
Discussion occurred on how flow equalization would benefit the plant, and
allow for a delay in some future structure construction projects.
If the Board chooses to go with flow equalization it would change how the
Facility Master Plan would proceed from this point.
It was moved by Stefan Chatwin, and seconded by Gerry House, to proceed
with adding flow equalization into the Master Plan. Motion Carried.
The
TMDL and NDPES permits are still waiting on Washington Department of Ecology and
Environmental Protection Agency.
Discussion occurred regarding the letters received from the Washington
Department of Ecology, see enclosed letters.
A meeting has been set up with the Idaho dischargers, Idaho Department of
Environmental Quality, and Idaho congressional representatives for Tuesday,
January 26th at 1:30 pm.
The mayors for Coeur d’Alene, Hayden, Post Falls, and Rathdrum recently meet for
an informal general discussion regarding these issues, and the challenges our
local communities are facing with possible need for legal action depending upon
how the permits are written.
Welch-Comer Engineering-
Larry Comer
Larry Comer talked with the City of Coeur d’Alene about the centennial trail
section that BNSF is looking at abandoning and the possibility of right of way
for our Sewer Outfall Line. The City
of Coeur d’Alene was receptive to the idea of us putting in our sewer line, and
in return HARSB helping out with the centennial trail in that area.
The City is still working with BNSF to secure the land, and hopes to have
it within the next 6 months.
Ken
Windram talked with Roy Armstrong, and discussed the possibility of selling the
large well pump from our Reuse Farm Well as a possible means to help sweeten the
easement deal. Legal counsel would
need to be consulted regarding any issues related to the easements, prior to
proceeding with them.
It was moved by Stefan
Chatwin, and seconded by Tom DePew, to approve the December Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Stefan Chatwin, to pay the presented bills.
Motion Carried.
Administrative Reports
Ken Windram gave his
Ken
is working with the various entities to get the permits needed to place the
Coverall building at the facility.
Shirley Carter gave her
operations report, which is attached hereto.
Entity Reports
City of Hayden- Jeff Zaugg discussed the progress of the new H-2 lift station, a
change has been requested by Ken to delete the soft start and go to a VFD.
Concern was expressed regarding possible over pressure occurring by using
a soft start.
Hayden Lake Recreational Water and Sewer District- no report
Kootenai County- no report
SEP Fund
City of Hayden is still
working on this.
Blue Water Response Letter Discussion
Ken Windram presented a
letter that HARSB received from Blue Water.
The Board directed Ken to acknowledge the letter, restate point, and have
it approved by legal counsel prior to sending.
Comp Time Personnel Manual Change
Ken Windram presented a
proposed change to our current compensatory time policy.
It was moved by Stefan Chatwin, and seconded by Gerry House, to approve
the proposed changes. Motion Carried
Accounting/Office Manager Position
Ken presented the
research/breakdown of the salary ranges for the local/regional/Spokane areas for
this new position see attached job descriptions and salary ranges.
It was moved by Stefan Chatwin, and seconded by Gerry House, to approve
the replacement of the Secretary/Bookkeeper position with an Accounting/Office
Manager position. Motion Carried.
Capitalization Fee Discussion on Cost Increase
Ken Windram presented the
Idaho Code for changing capitalization fees, a resolution modifying sewer
capitalization fees, and a sample notice of public hearing.
The Board discussed this issue and asked to see a mapped out time line on
what needs to be done when, so that everyone is at the same point at the same
time to get this accomplished.
Notification of Benefit Increases
Ken Windram and Stephanie
Oliver discussed the upcoming increases presented in the Board’s meeting packet
for Delta Dental, Persi and State Unemployment Insurance.
Attorney Fee Funding for TMDL/NPDES Permit
issues.
Board discussion occurred
regarding possible options for financing legal action if needed.
Ken Windram and Stephanie Oliver will
look into this further, and advise the Board at the next meeting.
Moved to adjourn
meeting by Gerry House, and seconded by Stefan Chatwin, at 4:10 p.m... Motion
carried.
Gerry House,
Chairman-Outgoing
Stephanie Oliver, Secretary
Ron McIntire,
Chairman-Incoming