OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
July 15, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on July 15, 2010, in the City
of Hayden, Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Gerry House, Ron McIntire, Tom DePew,
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Larry Comer, Welch Comer and Associates; Ken Sewell,
Hayden Lake Recreational Water and Sewer District; Shirley Carter, Hayden Area
Regional Sewer Board- Chief Operator; Nancy Stricklin, City of Hayden- Attorney;
Scott Reed, Hayden Area Regional Sewer Board Attorney; Linda Stark- Hayden Area
Regional Sewer Board- Office Temp
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Gerry House,
and seconded by Tom DePew, to approve the agenda with the following adjustments:
move items #14 (Grant Writer Sarah Davenport) & #15 (Approval for H-2 SCADA to
Plant) directly after item #10 (Discussion of Sewer Cleaning vs. Vactor
Purchase). Motion carried.
It was moved by Stefan
Chatwin, and seconded by Gerry House, to approve the minutes as written for the
June 17, 2010 regular meeting. Motion
carried.
Engineer’s Reports
Welch-Comer Engineering-
Larry Comer
Larry had nothing new to report on the outfall project at this time, and they
are continuing to work on the master plan – outfall testing as a subcontractor
with J-U-B
engineering.
It was moved by Tom DePew,
and seconded by Stefan Chatwin, to approve the June Financial Reports
(Construction and O & M). Motion Carried.
Paul Klatt arrived at 3:03
p.m...
It was moved by Gerry House,
and seconded by Stefan Chatwin, to pay the presented bills, including the ARV
replacement valves $2782.18 (HD Fowler and Consolidated Supply). Motion Carried.
Engineer’s Reports
J-U-B Engineering – Paul
Klatt
J-U-B emphasis has been to work on the TMDL response, and then on long-range
solid disposal options for the master plan.
Anti-degredation update – The biggest impact for HARSB is how they apply numeric
standards vs. negotiating water body standards.
The difference in these standards is a calculated response vs. seeing an
actual response in the environment.
The WA TMDL is a calculated response thus equations are used to get increased or
new permits. Idaho tends to use a
measured response and the new rules are trying to stay true to this philosophy.
There is one more negotiating session on Wednesday July 21, 2010 with
Idaho DEQ. The earliest state
acceptance date would be at the close of the 2011 legislature and then immediate
adoption could occur. HARSB and
Post falls will likely be 2 of the test cases in the north because of the
impairment on the Spokane River & TMDL. Discussion occurred regarding the
permits and how they would be written upon the more stringent of the two
regulations (TMDL and Anti-degradation).
Gerry House questioned how the EPA/DEQ could enforce and uphold the
Spokane River and its TMDL/issues and not uphold and enforce the Hayden Lake
TMDL/issues.
Administrative Reports
Ken Windram gave his
Current River Flow today is 2,700 cfs, and we are still in the river. It looks
like next week
we
will be switching from the river to the reuse farm.
H-2
station should go online by the end of next week.
While Honeysuckle Avenue is shut down, we are taking the opportunity to
exercise/maintain all of our valves that are in the street.
Discussion occurred regarding the SCADA system and how to proceed (hire a
service vs. using staff) for SCADA work.
Shirley Carter gave her report, see
attached report.
Shirley thanked Wade Holecek for his work with the HARSB staff and homeowner
during the last city sewer backup.
Entity Reports
City of Hayden- no report
Hayden Lake Recreational Water and Sewer District (HLRWSD) – This is Gerry
House’s last HARSB meeting since he is not running for reelection with HLRWSD.
North Kootenai Water is placing lines around Golf Course, and next year
will be doing the Avondale area.
Kootenai County- no report
SEP Fund
City of Hayden is still
working on this.
Approval for Irrigation Line Replacement Reuse
Farm Lower Section Water Right Issue
Ken
Windram discussed the water rights issue due to us not applying water to the
south section of land, and we need to apply water to this area so that we do not
lose our water rights for this area. The South section water right is the
original and largest water right.
Discussion occurred on Short-term ($5-8,000) vs. Long-term solutions
($25-50,000), as well as water banking.
Prior to the water going into the water banking system, we need to have
the irrigation system fixed and showing that we can irrigate.
It was moved by Stefan Chatwin, and seconded by Tom DePew, that we move
forward with the long-term permanent solution to be presented to the Board by
the August board meeting. Motion Carried.
Scott Reed arrived at 3:50
p.m.
Discussion of Sewer Cleaning Services vs. Vactor
Purchase
Ken Windram presented a
sewer cleaning fees vs. buying a new vactor costing sheet, see attached handout.
Discussion occurred regarding the Old Vactor Truck, and that North Kootenai
expressed an interest in purchasing it.
Grant Writer Sarah Davenport-Smith Informational
Update
Ken Windram discussed the
information received from grant writer Sarah Davenport-Smith, see attached
information. The Board would like to
see information on additional grant writers, and also asked us to contact the
Panhandle Area Council.
Approval for H-2 SCADA to plant (Construction
Fund)
Ken Windram discussed
hooking the H-2 SCADA system into the HARSB SCADA system.
Ken asked for approval of the new H-2 SCADA system costing about
$2,500.00, this would come from the construction budget.
It was approved by Tom DePew, and seconded by Stefan Chatwin to hook the
H-2 SCADA into the plant SCADA system.
Motion Carried.
Preliminary 2010-2011 Budget
Ken Windram presented the
initial budget numbers for the 2010-2011 fiscal year, see enclosed handout.
It was moved by Stefan Chatwin, and seconded by Tom DePew, to adopt the
tentative O & M and Reimbursement budgets. Motion
Carried. The tentative budgets will
be published.
Executive Session 67-2345 1(f)
It was moved by Gerry House,
and seconded by Stefan Chatwin, to recess and go into executive session per
Idaho Code 67-2345, subsection (1)(f) to consider and advise its legal
representatives in pending litigation or where there is a general public
awareness of probable litigation. All those other than Board Members, Attorney,
and HARSB Engineer are asked to please leave the room. Roll call vote taken:
Stefan Chatwin- Yes
Ron
McIntire- Yes
Gerry House-Yes
Tom
DePew-Yes
Motion Carried.
Board recessed at 4:15 p.m.
Board reconvened at 4:25
p.m.
Members present upon
reconvening are as stated below.
Ron McIntire, Chairman;
Stefan Chatwin; Gerry House; Tom DePew; Nancy Stricklin; Paul Klatt; Larry
Comer; Scott Reed; Ken Windram; Stephanie Oliver; Shirley Carter; Ken Sewell;
and Linda Stark.
Approval of Resolution 2010-2
It was moved by Stefan
Chatwin, and seconded by Tom DePew, to approve the filing of complaint in
federal court to challenge the application of the TMDL established by the WA DOE
by the EPA to the issuance of any NPDES Permit.
Roll Call vote taken:
Stefan Chatwin- yes
Ron
McIntire- yes
Gerry House- yes
Tom
DePew- yes
Motion Carried.
Ron McIntire thanked Gerry
House for his service on the Hayden Area Regional Sewer Board.
Gerry House wished the Board the best of luck in the future and thanked
the Board for letting him serve.
Moved to adjourn meeting by
Tom DePew, and seconded by Stefan Chatwin, at 4:30p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary