OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
July 19, 2012
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on July 19, 2012, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
Present:
Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Stefan Chatwin, Dan Green
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Sean Hoisington, City of
Hayden- Public Works Director; Nancy Stricklin, Hayden Area Regional Sewer
Board-Attorney; Shirley Carter, Hayden Area Regional Sewer Board-Chief Operator;
The meeting was called to
order by Ron McIntire, Chairman at 3:05 p.m.
The Chairman asked to move
the Entity Reports to the beginning of the meeting just after the Consent
Calendar, no other additions or corrections were made to the stated agenda.
Consent Calendar
It was moved by Kenneth
Sewell, and seconded by Ron McIntire, to accept the Consent Calendar as
presented: Approval of June 21, 2012
Regular Meeting Minutes; Approval of June General and Construction Financial
Reports; Approval of the Bills, General, Construction, and Replacement.
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Entity Reports
City of Hayden – Sean Hoisington reported that the H-1 lift station ad has been
put out for construction bid 1.6-2 million dollars.
Bid opening to occur August 3, 2012 at 9am.
The City of Hayden in conjunction with HARSB will be doing a panel
replacement and putting in a bypass valve for Leisure Park Lift Station this
next month.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – no report
Engineer’s Reports
Paul Klatt discussed that
the facilities plan has been submitted to Idaho Department of Environmental
Quality and is currently under review, they hope to have it back to HARSB in
about 30 days, so we hope it is back by the August board meeting.
Sean Hoisington left at 3:14
p.m...
Larry Comer had several
questions on the submitted facilities plan.
The
first question discussed was in regards to the allocation of costs per entity,
how to divide each item shown on the upgrade by replacement costs, existing
users costs which is governed by regulatory, and then the growth component
costs. The discussion arose around using the same basis for apportionment that
was done prior to the Letter of Interests for Idaho Department of Environmental
Quality in January. Concerns were
expressed on how to do this cost allocation without knowing which option will be
selected, and without showing preference to any of those options prior to the
public hearing. The engineers will work together to get a framework for the cost
allocation done and present the information back to the Board.
The
next question presented was regarding an updated working time schedule and time
line for getting the major tasks done with the upcoming construction project,
and if the facilities plan changed the previously presented schedules.
Questions were also asked about the compliance permit schedule and the status of
the 401 certification.
Discussion occurred regarding the facility plan process and how we move forward.
Once the Idaho Department of Environmental Quality (IDEQ) is done with
their initial review we will need to hold a public meeting and hearing on the
facilities plan. The Board then reviews the public comments after the public
hearing and makes a final decision to recommend to IDEQ.
After the final review from IDEQ the Board then can give the final
approval.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the BAP and the concerns that the Department of Ecology has.
Ken
Windram discussed a gas peaking plant that contacted us regarding using our
effluent water. Ken brought up the issue on what to do with the brine
from the purification process.
Ken
Windram discussed the fish consumption rate letter, see enclosed information.
An important statement is located on page 2 bullet 3, “However, Ecology
will propose in the draft rule that site-specific cleanup standards must be
established using a reasonable maximum exposure standard.”
The City of Spokane and Inland Paper has asked the Washington Department
of Ecology to back off on the fish consumption rate.
Discussion occurred regarding the Spokane Tribe dropping out of the Task Force,
due to Idaho dischargers not being required at this time to participate.
The EPA will be meeting with the Idaho Dischargers to see if language can
be added to our permits to require our participation.
Shirley Carter gave her
Chief Operator’s report, which is attached hereto.
Shirley discussed the new checkbook method used with the current reuse land
application permit.
SEP Fund
Ken Windram reported that we
are still working with Idaho DEQ on the proposal.
Budget Workshop for 2012-2013 Budget
Ken Windram discussed the
proposed 2012-2013 budget numbers, which are attached hereto.
Discussion on specific line items occurred as the Board members had
questions. After HARSB has tentative
budget approval it will then go to each entity for their approval, and then
HARSB will hold a public hearing for the budget, and last we will then need
final approval of the budget from the HARSB Board.
It was moved by Kenneth Sewell, and seconded by Ron McIntire, that we
approve the proposed budget for entity review.
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell-yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
The HARSB staff will be
contacting each entity to present the budget to them for approval prior to our
next meeting.
Discussion on HARSB’s Idaho DEQ 401 Draft
Certification
Ken Windram talked about the
401 Certification and the process that has occurred; several people have talked
with Idaho Department of Environmental Quality about the metal loading they have
given to us in the draft certification, see enclosed Draft 401 Water Quality
Certification. By Idaho not having a
metals TMDL on the Spokane River which would put us under a metals TMDL waste
load allocation, the Idaho Water Quality Standards Section 055.04 ruling takes
over. HARSB will have to stay at the
1999 metal mass loading (metals concentration times 1999 flow) for our plant.
At the current metals effluent results, HARSB will have a metals loading
violation issue when we get up to 2.0 and 2.4 million gallon per.
Due to the 401 Certification / NPDES permit metals testing requirements,
HARSB could face up to a million dollars’ worth of fines a month for metals
violation. HARSB has various options
for how to deal with the metal in 401 Certification: develop a Spokane River
TMDL, Pretreatment Program, moratorium on Growth when we reach a certain metals
load level, legal action to get concentration standards versus load poundage, or
develop additional 4th level of facility treatment.
To treat for metals it is an opposite process than what is currently in
the facilities plan, and metals treatment has not been addressed at this time.
Idaho Department of Environmental Quality could do a Metals TMDL and that
could allow us to use a concentration versus poundage loading limits.
A pretreatment program may be able to help lower the metals that are
found in our system if we discover a business that is putting them into our
system. We also need to be aware
that there is no compliance schedule with metals; it is expected for us to meet
the metal limit on day one of our new permit. The legal appeal period for the
401 certification is within 35 days of the date of the final certification.
Rescind Ken Windram Resignation
Ken Windram asked the Board
to rescind his resignation given at the June Board meeting.
It was moved by Kenneth Sewell, and seconded by Ron McIntire, to rescind
Ken Windram’s resignation.
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Dan Green- absent
Motion Carried.
Executive Session 67-2345 1(c)
It was moved by Ken Sewell,
and seconded by Ron McIntire, to recess and go into Executive Session per Idaho
Code 67-2345, subsection (1) (c) to consider acquisition of an interest in real
property which is not owned by a public agency.
Roll call vote taken:
City of Hayden – Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell-Yes
Kootenai County– Commissioner Dan Green-absent
Motion carried.
Board recessed at 4:45 p.m.…
Moved to adjourn meeting by
Ron McIntire, and seconded by Kenneth Sewell, at 4:55 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary