OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
July 21, 2011
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on July 21, 2011, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Nancy Stricklin,
Hayden Area Regional Sewer Board-
Attorney; Carole Stringer- Hayden Lake Recreational Water & Sewer District Board
Member; Craig Wilcox- Concerned Citizen regarding the TMDL/NPDES Permits as
associated costs, D.A. Davidson; Shirley Carter, Hayden Area Regional Sewer
Board- Chief Operator
The meeting was called to
order by Kenneth Sewell, Chairman at 3:00 p.m.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to accept the agenda. Motion Carried.
Consent Calendar
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to accept the Consent Calendar.
Approval of June 16, 2011 Regular
Meeting; Approval of June General and Construction Financial Reports; Approval
of the Bills General and Construction
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- yes
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B Engineering discussed that the Facility Master Plan
presentation will be in August, due to TMDL/NPDES Permit negotiations.
Craig Wilcox- discussed the TMDL as a concerned citizen from Post Falls; he is
also on issue committees with the Post Falls and Coeur d’Alene Chamber of
Commerce’s, as well as being a member of Kootenai Perspectives.
He feels that we need to educate and get the information out to the
average citizen regarding the reasons why cost are on the rise with sewer bills
and that the entities aren’t just raising the bills, but is being mandated from
downstream regulations. See enclosed
handouts that Craig Wilcox handed out to the HARSB Board: Comments on Draft
Dissolved Oxygen TMDL report and Evaluation of Proposed Phosphorus Discharge
Regulations
Public Information Options for TMDL
Issues
Larry Comer, discussed the need to educate the public on what is happening in
regards to the TMDL issues and costs, and it fits with the need that Craig
Wilcox discussed. Craig Wilcox discussed three groups he felt would be very
effective to get the information out, Kootenai Perspectives, Post Falls Chamber
of Commerce Local Issues Committee, and the Coeur d’Alene Chamber of Commerce
Public Policy Committee. Craig is
looking for people that are willing to meet with groups to get the word out.
Larry Comer, Welch-Comer
Engineering, has no new information regarding the outfall line.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Lagoon Testing- We passed; however, we were close to failing with 0.21% leakage
we cannot go over 0.25% leakages.
Water Adjudication- the South acreage has been irrigated at this point and we
will pursue the water rights.
Ken
discussed the pipe dream (run effluent water to the Coeur d’Alene Tribe
Reservation) information is located in his report.
Paul Klatt and Ken Windram discussed the TMDL/NPDES Permits in regard to the
CBOD’s and other oxygen demanding elements in the permit.
Discussion was discussed that these elements would be capped in pounds
not in percentages, which could be an issue in the long term.
Shirley Carter gave her
Chief Operator’s report.
Entity Reports
City of Hayden – no report
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County - no report
SEP Fund
Larry Comer, Welch-Comer
Engineering, discussed whether we can use this as an upgrade to Honeysuckle
Beach, with a boat self-pump out station.
John Tindall, Idaho Department of Environmental Quality, is the starting
place to see if this would be approved.
2011-2012 Tentative Budget
Ken Windram discussed the
proposed 2011-2012 budget numbers, which are attached hereto.
Discussion on specific line items occurred as the Board members had
questions. After HARSB has tentative
budget approval it will then go to each entity for their approval, and then
HARSB will hold a public hearing for the budget, and last we will then need
final approval of the budget from the HARSB Board.
It was moved by Ron McIntire, and seconded by Dan Green, that we approve
the proposed budget with adding $10,000.00 back into 526111 Biosolid Handling.
City of Hayden- Mayor Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes
Kootenai County- Commissioner Dan Green- yes
Motion Carried.
Approval of Magnuson, McHugh & Company, PA for
the 2010-2011 Audit, & Sign Commitment Letter
It was moved by Ron
McIntire, and seconded by Dave Weinstein, that we have Magnuson, McHugh and
Company do our audit, and sign the commitment letter. Motion Carried.
South 40 Irrigation Well Pump Discussion
Ken Windram presented a hand
out on the reuse farm irrigation well pump, see enclosed information.
Discussion occurred regarding the irrigation well pump being too large;
we need to evaluate our options regarding this pump.
Executive Session 67-2345 1(c)
It was moved by Dave
Weinstein, and seconded by Dan Green, to recess and go into Executive Session
per Idaho Code 67-2345, subsection (1) (c) to acquire an interest in real
property which is not owned by a public agency.
Roll call vote taken:
City of Hayden – Mayor Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer District- Dave Weinstein-Yes
Kootenai County– Commissioner Dan Green-Yes
Motion carried.
Board recessed at 4:15 p.m…
Moved to adjourn meeting by
Dave Weinstein, and seconded by Ron McIntire, at 4:23 p.m... Motion carried.
Ken Sewell, Chairman
Stephanie Oliver, Secretary