OFFICIAL MINUTES
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
July 18, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on July 18, 2013, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
Present:
Stefan Chatwin, Daniel Green, Ron McIntire, Carole Stringer, Todd Walker
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Nancy Stricklin, Hayden Area
Regional Sewer Board-Attorney; Paul Klatt, J-U-B Engineering; Sean Hoisington,
City of Hayden-Public Works Director
The meeting was called to
order by Dan Green, Chairman at 3:00 p.m...
There were no additions or
corrections to the printed agenda.
Roll Call was then taken:
City of Hayden- yes
Hayden Lake Recreational Water and Sewer District- yes
Kootenai County- yes
Consent Calendar
It was moved by Ron
McIntire, and seconded by Todd Walker, to accept the Consent Calendar as
presented: Approval of the June 13, 2013
Regular Meeting Minutes; Approval of June General and Construction Financial
Reports; Approval of the Bills: General, Construction, and replacement.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B
Engineering, informed the Board that they are moving forward with the design and
expect to be at ninety percent (90%) sixty percent (60%) completion by
the end of August or first of September. (Correction made at August 15, 2013
meeting)
This is in advance of what
they had forecast with the initial engineering design schedule.
Paul Klatt, J-U-B
Engineering, discussed that the HARSB draft NPDES permit is in its public
comment period as of today, and is available on the EPA website.
He also gave a brief update on the fish consumption rates, and what is
happening specifically in Idaho regarding this issue.
Fish Consumption rates will affect the water quality standards in the
future, and possibly have long term impact on treatment plant effluent
standards. They are looking at
having a Fish Consumption Survey which if goes according to schedule will be
back within the next year, then rulemaking will occur in late 2014 with
possible legislative action being taken in the 2016 Legislature.
Ken Windram reminded
everyone about the treatment plant upgrade funding agreement, and that they need
to take the June 2013 upgrade invoice payment authorization form and
design/construction bills back to their entities for approval.
The upgrade invoice payment authorization form then needs to be returned
to HARSB for processing.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram reviewed the regulation information, the purple pages presented in the
Board packets, see enclosed information.
Ken
Windram, also discussed the email responses between Dr. Mark Laquidara, JUB and
Ken regarding the upgrade, see enclosed emails.
Ken Windram informed the Board about the upcoming August 8 Fournier
Rotary Press demonstration and a Screw Press from FKC and may be a second press
the week of August 19.
Ken Windram discussed the opportunity of moving funds to a Wells Fargo
Savings Account from the Local Government Investment Pool, and asked Stephanie
Oliver to give the details. We would
receive a minimal increase in interest of .04-.05 %, with same day funds
available if requested by 11:00am.
The account would be collateralized, see included information that Stephanie
Oliver presented.
Ken Windram gave Shirley
Carter’s, Chief Operator report, which is attached hereto.
Ken
Windram indicated that the flow was diverted from the river on July 1st,
and that the Spokane River dropped below 2000 cubic feet per second (cfs) on
July 7, 2013.
Ken
also thanked the City of Hayden for the use of the picnic tables during the
biosolids demonstrations.
Entity Reports
City of Hayden – Sean Hoisington discussed that the New H1 lift station is
completely online and the old station has been abandoned, it is in the process
of being paved over with site work being done by next week.
The final plans are being submitted for the Hayden Elementary Bypass,
with construction hopefully in August prior to kids going back to school.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – Todd Walker
reported that the District is working on a design to get rid of the Cantebury
Cove Lift Station.
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Preliminary Proposed Budget 2013-2014 Discussion
Ken Windram and Stephanie
Oliver discussed the proposed budget for the 2013-2014 budget year, and
adjustments made from the initial budget presented last month; see enclosed
proposed budget. Discussion occurred
regarding the list of additional NPDES special plans that will be due with the
new permit, and the additional audit costs for a single audit to meet the Idaho
State Revolving Fund requirements.
Board members asked for clarification on several line items, including but not
limited to: Computer Equipment, Furniture Purchased, Electricity and Telephone
Expenses, Compliance and Toxic Task Force, Dues and Registrations as well as
travel/lodging and meal expenses, Compensation Packages, Health Insurance and
the video system equipment. It was
moved by Ron McIntire, and seconded by Todd Walker, to approve the presented
budget with two corrections: audit (+$3,000) and video equipment (+$5,000).
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Approval to Change Names on Bank Signature Cards
It was moved by Ron
McIntire, and seconded Todd Walker, to replace Kenneth Sewell on the
checking/savings accounts with Todd Walker.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Approval for Replacement of H-1D Flow Meter at
H-1 installing the new Flow Meter at
H-1D
Ken Windram discussed the
installing of a new meter at H-1D as a replacement for the meter that was taken
out of the HARSB force main with the installation of the new City of Hayden H-1
lift station, see enclosed information.
It was moved by Todd Walker, and seconded by Ron McIntire, to approve the
presented HARSB Force Main H-1D Flow Meter for $15,650.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried
Approval for Rent to Purchase Agreement for ZAPS
Analytical Equipment
Ken Windram discussed the
rental/purchase of the ZAPS Analytical equipment, see enclosed information.
Currently plant operation has only one influent sample and test result
each day. The ZAPS device will
perform analyses on a 24 hour basis which will allow us to identify problem
loads in the influent; more efficiently run our facility to reduce our costs and
to verify that our facility upgrade design will meet the upcoming permit
criteria. Questions the Board would
like answered were: What is the return on investment on this item, and what is
an estimated amount of savings? It
was moved by Ron McIntire, and seconded by Todd Walker, to rent the ZAPS LiquID
Station 2000 for $8400.00 for 3 months, with the option to purchase the station.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- yes
Motion Carried.
Meeting was adjourned at
4:25p.m...
Daniel H. Green, Chairman
Stephanie Oliver, Secretary