OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

June 16, 2011

 

The Regular Meeting of the Hayden Area Regional Sewer Board was held on June 16, 2011, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Stefan Chatwin, Dan Green Ron McIntire, Kenneth Sewell, David Weinstein        

 

Absent:                  

 

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,

                        J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Sean Hoisington, City of Hayden- Public Works Director; Connie Krueger, City of Hayden- Community Economic Development Director; Nancy Stricklin, City of Hayden, HARSB- Attorney; Shirley Carter, Hayden Area Regional Sewer Board- Chief Operator

 

The meeting was called to order by Kenneth Sewell, Chairman at 3:00 p.m. 

 

It was moved by Ron McIntire, and seconded by Dave Weinstein, to move from the consent calendar “the approval to change title of position from Facility System Manager to Administrator” to # 8a.  Motion carried.

 

Consent Calendar

 

It was moved by Ron McIntire, and seconded by Dave Weinstein, to accept all items remaining on the Consent Calendar.  Approval of May 26, 2011 Regular Meeting, Approval of May General and Construction Financial Reports, Approval of the Bills General and Construction.

Motion Carried.

 

Entity Reports

 

City of Hayden - Sean Hoisington introduced Connie Krueger the new Community Economic Development Director.

 

Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report

 

Kootenai County - no report

 

SEP Fund

 

City of Hayden is still working on this.

 

Larry Comer arrived at 3:06 p.m.

 

 

 

 

 

Engineer’s Reports

 

Larry Comer, Welch-Comer Engineering, indicated that they had no new information on the outfall.  A Public Hearing is set for the four (4) lane increase on Prairie from Huetter Road to Hwy 41- we might want to put in the pipe under Prairie at the Huetter intersection while this project is taking place.

 

Paul Klatt, J-U-B Engineering discussed the Facility Master Plan Staging and Facility Layout, see enclosed packet of information.   He presented the anticipated layout to meet the 9 year anticipated compliance schedule for permitting, and items needed for better plant operations, cost effectiveness, and anticipated future needs.  Paul will have a revised timeline and numbers for the July Board Meeting. Discussion occurred regarding the facility property lines and how the construction stages will occur; the advantages of staging the facility build out, the cost of construction and financing issues were discussed.  Discussion also occurred regarding other constituents that are possibly being considered for future permits- i.e. PCB’s, micro organisms

The Board requested a workshop to be set up after the Draft Master Plan is issued to discuss costs, and financing.

 

Administrative Reports

 

Ken Windram gave his Administrative report, which is attached hereto.

Ken discussed that the City of Spokane, Liberty Lake Water and Sewer District, and Kaiser all received their permits today (June 16, 2011).  Washington Department of Ecology reissued Inland Empire Paper’s draft permit and the draft for Spokane County.

 

The current Spokane River flow is at 24,000 cubic feet per second.

 

Ken will be out of the office on medical leave from July 12, 2011 to August 12, 2011.

 

Shirley Carter gave her Chief Operator’s report.  The plant is operating well at this time, and due to construction and seasonal impact the staff is running and spread thin.

           

2011-2012 Budget Workshop

 

Ken Windram gave the proposed 2011-2012 budget preliminary numbers, which are attached hereto.  Ken walked through the changes that are noted on the sides of the pages. Discussion on specific line items occurred if the Board members had questions. 

 

Collection System Video Equipment Information

 

Ken Windram gave his opinion on the Video Collection System that was demonstrated to the staff and Board members that could attend.

 

Dave Weinstein left at 4:30 p.m.

 

 

                                                                    

Approval to Change Title of Position from Facility System Manager to Administrator

 

It was moved by Ron McIntire, and seconded by Dan Green, to change the title from Facility System Manager to Administrator.  Motion Carried

 

 

Executive Session 67-2345 1(c)

 

It was moved by Ron McIntire, and seconded by Dan Green, to recess and go into executive session per Idaho Code 67-2345, subsection (1) (c) to acquire an interest in real property which is not owned by a public agency.

 

Roll call vote taken:

City of Hayden – Ron McIntire- Yes

Hayden Lake Recreational Water and Sewer District- Ken Sewell-Yes

Kootenai County Airport – Dan Green-Yes

            Motion carried.

 

Board recessed at 4:35 p.m…

 

Moved to adjourn meeting by Ron McIntire, and seconded by Dan Green, at 4:55 p.m... Motion carried. 

 

 

 

 

Ken Sewell, Chairman                                    Stephanie Oliver, Secretary