OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
June 17, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on June 17, 2010, in the City
of Hayden, Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Gerry House, Ron McIntire
Absent:
Tom DePew, Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Larry Comer, Welch
Comer and Associates; Ken Sewell, Hayden Lake Recreational Water and Sewer
District; Shirley Carter, Hayden Area Regional Sewer Board- Chief Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Gerry House,
and seconded by Stefan Chatwin, to approve the agenda as presented. Motion
Carried.
It was moved by Stefan
Chatwin, and seconded by Gerry House, to approve the minutes as written for the
May 20, 2010 regular meeting. Motion
carried.
Ken Windram arrived at 3:01
pm.
Larry Comer arrived at 3:04
pm
Engineer’s Reports
J-U-B Engineering- Paul
Klatt
J-U-B has been working on the facility master plan and is hoping for a draft
soon.
J-U-B is still working with us regarding the TMDL/NPDES permitting, reuse water
right issues, and the current Idaho anti-degradation policy that is being
developed. See the
anti-degradation information enclosed in the Board packet, Ken Windram and Paul
Klatt discussed these issues and expressed concern over the possibility of a
calculated means of standard. Gerry
House also talked about the Hayden Lake TMDL and the degradation that has
occurred in Hayden Lake, a meeting tonight will occur on this issue at 5:30
p.m...
Welch-Comer Engineering-
Larry Comer
Larry Comer informed the Board that the City of Coeur d’Alene is still working
on securing the corridor from the railroad.
Michael Gridley, City of Coeur d’Alene, Attorney has agreed to start
working on terms with HARSB so that when the transfer occurs we have our
paperwork ready to go.
Larry Comer also discussed the pump station capacity that they are doing as part
of the HARSB facility master plan.
It was moved by Gerry House,
and seconded by Stefan Chatwin, to approve the May Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Stefan
Chatwin, and seconded by Gerry House, to pay the presented bills. Motion
Carried.
Administrative
Reports
Ken Windram gave his
Ken
talked with FCS Financial Group to get names for grant writers, and will have
some information at the next Board meeting.
Shirley Carter gave her
report, see attached report.
Entity Reports
City of Hayden- H-2 information already covered by HARSB staff.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County- no report
SEP Fund
City of Hayden is still
working on this.
HARSB Effluent and Well Water Rights Update
Ken
Windram discussed the information enclosed in the Board Packet.
A meeting will occur tomorrow, Friday June 18, 2010 at 10am with Bob
Haynes, Paul Klatt, Dana Wetzel, and Shirley Carter over the HARSB water right
issues.
Approval for Vactor Piggyback Bid
Ken Windram presented a
request for a piggyback bid for a new vactor.
This quote is from a GSA federal government contract for the machine that
HARSB would like to have for the facility.
It was moved by Gerry House, and seconded by Stefan Chatwin, to accept
the quote, and to purchase the vactor per Nancy Stricklin, City of Hayden’s
attorney’s approval to proceed. Motion Carried.
Approval for O & M Services for Wal-Mart H-2
station operations until City of Hayden Acceptance
Ken Windram discussed the
opportunity for HARSB’s staff to perform O & M services for Wal-Mart H-2 lift
station until the City of Hayden accepts the station.
A certified operator needs to operate the station until it is accepted.
Ken Windram wrote up a draft contract for this service, and asked the
Board to approve it. It was moved by
Stefan Chatwin, and seconded by Gerry House, that the Board authorize Ken
Windram to work with Nancy Stricklin to put a contract together for O & M
services for the Wal-Mart H-2 lift station, and then call a Special Meeting to
approve the contract. Motion
Carried.
Approval for Reuse Farm Flow Meter Power Supply
System (including engineering, equipment purchase and installation)
Ken Windram discussed the
need to put in electricity around the Land Application site to run the flow
meters for the poplars. The
engineering was estimated at $5,000.00, the wire and conduit would cost about
$40,000, with the remaining costs between staff, equipment and electricians,
taking the total to about $ 65,000.
The construction account has $74,300.22 balance available for this upgrade.
It was moved by Stefan Chatwin, and seconded by Gerry House, to approve
this purchase. Motion Carried.
Approval of SRSP Coordination and Facilitation,
Contract Amendment
Ken Windram presented a
request from Geo-Engineers for an additional $10,750.00 for the balance of the
year (2010). It was moved by Stefan
Chatwin, and seconded by Gerry House to continue on with the SRSP and sign the
contract amendment. Motion Carried.
Gerry House and the Board
gave Ken Windram and the HARSB staff a voice of appreciation for the
coordination and effort they put into working with all the entities and giving
out critical information in a timely manner so that the decision makers have the
information needed to make enlightened decisions.
Moved to adjourn meeting by
Gerry House, and seconded by Stefan Chatwin, at 3:40 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary