OFFICIAL/ Amended MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
June 19, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on June 19, 2008, in the City
of Hayden Council Chambers at 8930 N. Government Way,
Present:
Tom DePew, Gerry House, Ron McIntire, Jay Townsend
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary; Paul Klatt, J-U-B
Engineering; Steve Cordes, Welch, Comer and Associates; Shirley Carter, Hayden
Area Regional Sewer Board; Brandon & Holly Cox
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Gerry House,
and seconded by Jay Townsend, to approve the minutes of the May 15, 2008 regular
meeting. Motion carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the May Financial Reports (Construction
and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to pay our bills, including a Replacement
Digestion Solids Piston Pumps $ 488.00, Replacement Work for Sludge Pump
$ 304.75, Replacement
Sampler $ 3,556.08 and Construction Draw 10 for TML totaling
$ 102,567.02 for Phase IIIC.
Motion carried.
Administrative Reports
Ken Windram gave his
The
construction is going very well and TML is doing a great job, and substantial
completion should be by August 5.
The oxidation ditch has been released to the facility for use.
The
land application site has had an infestation of Poplar Sawfly.
These bugs have really defoliated the trees, and we would like a
professional to give us guidance on this.
Ken indicated that he was told that these bugs have two hatchings a year
and to expect a second outbreak in August. The water was switched to the land
application site as of May 30th.
Gerry House informed the Board that the University of Idaho has an
extension forester in our area that should be happy to discuss the Poplar Sawfly
issue with us.
Shirley Carter’s operations
report is attached hereto.
The
Board expressed concern over the comments printed that were written in the
DEQ/EPA NPDES inspection report by John Tindall. In this year’s NPDES inspection
report it talked about Blue Water Wastewater Research Facility and their
products at our site.
Brandon & Holly Cox Proposal
Brandon Cox,
3935 W. Boekel Road, Rathdrum, Idaho 83858
Brandon asked to purchase
from the Board for a portion of the road (about 3.5’) off the center line in
order to have enough property to allow for his property to be subdivided, see
attached request. The City of
Hayden let him know that in order for this to go through it would be required to
go through a public auction process.
Gerry House talked about the policy of the Board to oppose any zone changes or
subdivisions that go in next to the Board’s property.
Discussion occurred regarding this issue, and the Board felt that it
would be better for them to see if a neighbor would allow a lot line adjustment.
The public auction cost if they choose to pursue it would be in the range
of a couple thousand dollars.
Brandon and Holly Cox left
at 3:30 p.m.
Entity Reports
City of Hayden- no report
Hayden Lake Recreational Water and Sewer District- Gerry House gave a
clarification on the EPA violation, stating that the citation was because they
did not have their name on the SWWP permit. The district’s activity was less
than 1 acre and we understood that we would not need a permit, Lakes Highway
District did have a permit. Gerry
House gave a report on the meeting with Senator Crapo that he and Ken Windram
attended on May 30th, 2008.
Kootenai County- no report
Phase III
Construction
Paul Klatt, J-U-B
engineering, gave an update on the construction.
The project is still moving along well, with substantial completion
within the next 45 days or so.
The total change orders are in the less than 1% bracket for this project.
Change Order 4 ($4943.00) and Change Order 5 ($2413.00) are for the
changing of the grass to gravel for maintenance upkeep, belt filter press
modifications, RAS piping, Relocation of RAS Pump, updating of door frames.
These change orders have been supported by the HARSB staff.
It was moved by Gerry House, and seconded by Jay Townsend, to proceed
with the Change Orders. Motion Carried.
SEP FUND
City of Hayden is still
working on this.
ER Resolution
The Board members have taken
this packet back to each of their entities and the corresponding attorneys are
working with each other to clear up some entity concerns and issues.
RFQ Facility Long Range Plan-Financial Plan
Ken Windram and Jay Townsend
have been working on the pricing per task that FCS group submitted for
negotiation and met with Angie Sanchez, see the enclosed proposal.
It was moved by Jay Townsend, and seconded by Gerry House, to enter into
negotiating a contract with FCS group.
Motion Carried.
Dam Certification Letter
Ken Windram presented the
revised letter that was written from last month’s discussion, see enclosed
letter. He asked that this letter be
put in as a position letter, since it did not make it in time for the comment
period. The Board decided to mail
this letter so that our position was made known.
Paul Klatt indicated that
the water quality certification had been finalized for the hydroelectric
projects on both sides of the border for the Spokane River.
The DOE/EPA did add a set of conditions for Avista to share in the
operations & solutions cost for the dissolved oxygen issues in Lake Spokane.
The Washington DOE has
reissued the draft permits for the Washington Sewer Treatment Plants along the
Spokane River with a short comment period.
Agrimet Station
The HARSB staff presented a
slide show regarding the new station.
Ken Windram informed the Board that they could see the data if they go to
the website, brochure also enclosed.
Land Reuse Site Insects/Dueling Pivots
The HARSB staff presented a
slide show regarding the dueling pivots at the Land Application Site.
Discussion occurred regarding the shortening of the one pivot.
The HARSB staff presented a
slide show regarding the Poplar Sawfly defoliating the trees.
Discussion occurred
regarding the insects, and developing a program to deal with the insects.
Photocopy Machine & Phone Quotes
Stephanie Oliver talked
about the information on the enclosed quote sheets.
Discussion occurred regarding the different phone systems and photocopy
machines. It was moved by Jay
Townsend, and seconded by Tom DePew, to accept the quote of $3475.00 from Allied
Teledata and for the new phone system.
The Board asked for further information regarding the photocopy machines,
including information from the Consumer Reports.
Disaster Plan
Stephanie Oliver handed out
the initial rough draft disaster plan, attached hereto.
These are some basic research thoughts and notes jotted down, and still
needs to be discussed and addressed by the HARSB staff.
D.O. Probes
Ken Windram discussed that
the new ditch #3 has a D.O. probe, and he would like the Board to add D.O.
probes on both ditch #1 and ditch #2. See the attached pricing sheets. The D.O.
probes would then be hooked into the SCADA system, so that the D.O. in the
ditches would be able to be computer monitored & maintained.
Paul Klatt informed the Board that this would be a good time to start
this, and that having the extra capacity of the third ditch would allow for more
testing capability with the D.O. and to ensure that we would have no
noncompliance on this issue with our permits. It was moved by Gerry House, and
seconded by Jay Townsend, to add the D.O. probes to ditch #1 and ditch #2.
Motion Carried.
Branom Instruments
Ken Windram discussed the
option and pricing of a proposed new Land Application tree flow meter system and
radio system, see the attached price quote.
It was moved by Jay Townsend, and seconded by Gerry House, to send out
RFQ’s for 3 written quotes on the radio and flow meter system. Motion Carried.
Update on Long Range Facility Plan
Ken Windram gave an update
on the initial long range facility planning meeting with J-U-B engineering.
Paul Klatt gave the top items that were discussed. The operations and
staffing at the plant were discussed, as well as additional items needed to keep
our capacity from being limited further
Moved to adjourn
meeting by Tom DePew, and seconded by Jay Townsend, at 4:35 p.m... Motion
carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary