OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

June 21, 2012

The Regular Meeting of the Hayden Area Regional Sewer Board was held on June 21, 2012, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Present:           Stefan Chatwin, Dan Green, Ron McIntire, David Weinstein        

Absent:            Kenneth Sewell

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Todd Walker, Hayden Lake Recreational Water and Sewer District; Paul Klatt, J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Ashley Williams, Welch-Comer Engineering

The meeting was called to order by Ron McIntire, Chairman at 3:00 p.m. 

The Board received Ken Windram’s resignation letter.

There were no additions or corrections to the stated agenda.

Consent Calendar

It was moved by Dave Weinstein, and seconded by Stefan Chatwin, to accept the Consent Calendar as presented:  Approval of May 17, 2012 Regular Meeting Minutes; Approval of June 14, 2012 Special Meeting Minutes Approval of May General and Construction Financial Reports; Approval of the Bills, General, Construction, and Replacement.  Motion Carried.

Engineer’s Reports

Larry Comer had no new information to report on the outfall.

Administrative Reports

Ken Windram gave his Administrative report, which is attached hereto.

Ken Windram discussed the PCB toxic task force workshop that occurred June 5-6 in Spokane. 

            Ken Windram discussed that the Washington Department of Ecology Bio-solid

            Management staff has been extremely helpful, and that our sludge going to Tenelco for

            land application is going extremely well.

            Ken Windram informed the Board that we have received our new Final Reuse Permit and

            Staff Analysis.  The new permit expires June 13, 2017.

            Ken Windram presented pictures of the Digester Cleaning, see enclosed pictures.

Paul Klatt arrived at 3:12 p.m..

Engineer’s Reports

Paul Klatt discussed that the anti-degradation rules have been implemented by the state, and that the metal discussion is still occurring within the state for the 401 certification.  Anticipate draft permit for NPDES in September, and final permit by the end of this year.

Entity Reports

City of Hayden – no report

Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report

Kootenai County – no report

SEP Fund

Ken Windram reported that we are still working with Idaho DEQ on the proposal.

Facilities Plan Presentation

Paul Klatt presented the Facilities Plan, see enclosed Power Point presentation.  Paul started the presentation discussion on why we need a facilities plan: regulations (TMDL-Lake Spokane/TMDL; 401 Water Quality Certification; Sensitive Source Aquifer; Future Toxic regulations) and growth.  He then presented a range of four (4) Alternatives that the public can comment on. Board questions arose regarding the Woodland Waters Project, and that was eliminated by J-U-B engineering as an option due to the need to purchase more land.  Discussion occurred on which direction the Board should go in regards to the alternatives recommended.

The alternatives were presented with the capital costs and the estimated twenty (20) year O & M costs, see enclosed handout.  It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to submit the recommended four (4) alternatives discussed in the Power Point presentation to Idaho Department of Environmental Quality.

City of Hayden- Stefan Chatwin- yes

            Hayden Lake Recreational Water and Sewer District- Dave Weinstein- yes

            Kootenai County- Commissioner Dan Green- yes

Motion Carried.

Discussion Regarding ICOM3 and Red-zone Robotic Software & Serviceability with GIS

Ken Windram presented the opportunity for discussion if needed on this topic.  No discussion occurred.

Approval of Funds for SRSP Coordination and Facilitation and Memorandum of Agreement Amendment

Ken Windram discussed the SRSP financial commitment needed through December 2012, see enclosed information.  It was moved by Stefan Chatwin, and seconded by Dan Green, to pay $4000.00 for SRSP support through December 2012.

            City of Hayden- Stefan Chatwin- yes

            Hayden Lake Recreational Water and Sewer District- Dave Weinstein- yes

            Kootenai County- Commissioner Dan Green- yes

Motion Carried.

Discussion/Approval of New Administrator Job Description, Hiring Criteria, Job Opening Notifications, Time Frame for taking Job Applications

Ken Windram presented the new administrator job description, see the enclosed information and updated PowerPoint information.  It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to accept the Administrator job ad with the following changes- change to Bachelor’s degree or better and date to around the first of August.  Motion Carried.

Discussion on how Pre-treatment is to be handled in regards to the budget and percentage of cost assessed to each entity

Ken Windram presented the pre-treatment financing, see enclosed suggested pre-treatment percentages.  It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to accept the following initial 2012-2013 percentages for pretreatment: City of Hayden 70%, Kootenai County 20%, and HLRWSD 10%.  The 2013-2014 budget will be adjusted based upon the actual pre-treatment data.  Motion Carried.

Preliminary Budget for 2012-2013

Ken Windram presented the preliminary budget, and a workshop will be held at the next meeting.

Approval to Surplus Items- Steel Split Rim Tire Wheels

It was moved by Stefan Chatwin, and seconded by Dan Green, to approve the surplus of the steel split rim tire wheels in any legal manner.  Motion Carried.

Moved to adjourn meeting by Dave Weinstein, and seconded by Stefan Chatwin, at 4:57 p.m... Motion carried. 

Ron McIntire, Chairman                                             Ken Windram, Acting Secretary

Stephanie Oliver, Secretary