OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
March 15, 2012
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on March 15, 2012, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Jim Kimball, J-U-B
Engineering; Larry Comer, Welch-Comer Engineering; Connie Krueger, City of
Hayden- Community Economic Development Director; Sean Hoisington, City of
Hayden- Public Works Director; Nancy Stricklin, Hayden Area Regional Sewer
Board-Attorney
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
The presented agenda was
accepted without change.
Consent Calendar
It was moved by Kenneth
Sewell, and seconded by Stefan Chatwin, to accept the Consent Calendar:
Approval of February 16, 2012 Regular
Meeting Minutes; Approval of February General and Construction Financial
Reports; Approval of the Bills, General, Construction, and Replacement.
Motion Carried.
Engineer’s Reports
Ken Windram discussed the
upcoming Dissolved Oxygen TMDL Implementation Tool Box Work Group Meeting on
March 23rd at the Washington Department of Ecology Office.
Ken Windram informed the
Board that the Idaho Department of Environmental Quality was still working on
the 401 Certification, and that Idaho Antidegradation was still affecting us
regarding cadmium, lead and zinc.
See enclosed Givens Pursley memorandum.
Ken Windram had no new
information to report on the outfall.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the recently received reuse farm pre-public draft Municipal
Recycled Water Permit LA-000109-04, (was previously called Land Application
Permit). The draft permit is
currently calling for: yearly calibration for all reuse farm flow meters, an
update to the reuse farm O & M manual and that HARSB also needs to find out why
the lagoon is leaking, even though we passed the lagoon leak test. HARSB can get
an increased coliform effluent permit condition from 2.2 to 22 total coliform
per 100 ml if we fence the south/southeast section of the effluent irrigated
land. See enclosed PowerPoint presentation.
Ken
Windram discussed the Woodland Water Project.
Welch-Comer Engineering gave a current rough estimate for the project at
about 200 million dollars. Sid
Fredrickson indicated that the City of Coeur d’Alene would be interested in this
concept, so that makes three local entities interested in this project.
Discussion occurred regarding the financing and possible revenue sources,
as well as a discussion about using the effluent water on local prairie farms.
See enclosed PowerPoint presentation.
Larry Comer arrived at 3:12
p.m.…
Connie Krueger arrived at
3:15 p.m...
Ken
Windram and Nancy Stricklin gave the update on the entity effluent water rights
legislation, which is having its second reading in the senate today.
Ken
Windram also presented information on the PBDE’s (polybrominated
diphenylethers), fish consumption rate standards, and discharge monitoring
report-
quality assurance study, see enclosed information.
A meeting will occur on April 10th in
Walla Walla, WA regarding public interested in water quality in the Columbia
River
Basin and ways to limit toxic discharges in the river, as well as to highlight
some of the
work that been done on fish consumption.
Ken Windram gave Shirley
Carter’s Operation’s report, which is attached hereto.
Ken
Windram expressed another Thank You to the City of Hayden for the loan of a
front
end
loader while ours was being serviced.
Entity Reports
City of Hayden – Sean Hoisington informed the Board that they are still working
on the H-1 lift station design (selection of components and configuration of
site), as well as working on distribution collection system problems and getting
ready to update their sewer master plan.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County – no report
SEP Fund
Ken Windram reported that we
are still working with Idaho DEQ on the proposal.
Reuse Farm Idaho Department of Land’s Grant-Final
Report
Ken Windram presented the
Idaho Department of Land’s Grant final report to the Board; see enclosed report
and PowerPoint Presentation.
Review of Draft NPDES Sections- Emergency
Response and Public Notification Plan & Retention of Records
Ken Windram gave a
PowerPoint presentation on a couple more sections located in the draft NPDES
Permit, see enclosed handout and presentation.
The Board discussed the emergency response plan requirements and that our
current Emergency Standard Operating one page procedure needs to be updated and
this has to be completed within 180 days of receiving the final permit.
Ken Windram informed the Board that the HARSB’s retention of records plan
is also currently being revised based upon the City of Hayden’s records
retention plan.
Approval for Authorization of Additional Services
and Labor Estimates- J-U-B Engineering & Update on Idaho DEQ Wastewater Planning
Grant
Ken Windram discussed the
authorization for additional services which is to prepare a wastewater treatment
facilities plan to meet the requirements of the Idaho Department of
Environmental Quality’s State Revolving Fund and grant program as outlined on
the IDEQ website as of February 14, 2012.
It was moved by Stefan Chatwin, and seconded by Kenneth Sewell, to
approve the authorization for additional services.
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County Airport- Commissioner Dan Green- yes
Motion Carried.
Discussion on Harvesting Zone 1 Trees at Reuse
Farm
Ken Windram discussed the
need to harvest the Zone 1 trees at the HARSB’s Reuse Farm, see enclosed
PowerPoint. Discussion occurred on if a market for the 3 acres of trees were
found, what we would replant in these acres, why cut the trees at this point.
Ken Windram has looked for a
market for these trees, and due to the small acreage, one just does not exist.
This section needs to be cut due to the age of the trees; we will start
losing the trees anyway due to disease, wind blow downs, insects, etc...
We are looking at having staff cut down the trees, put them into four
foot sections, and then sell as firewood in the fall.
He is working with the Department of Lands on putting in a different tree
in this section that would drink as much water when we need it but would perhaps
be more marketable in this smaller section.
Approval of Greenwood Resources, Poplar Tree Farm
Proposal and Lease
Ken Windram talked about
Greenwood Resources, and their wish to lease 80 acres of the south acreage for a
poplar tree federal grant growing project to produce young poplar trees for an
ethanol producing facility.
Greenwood Resources was picked to do the field study work for the Universities
of Washington and Idaho federal grant.
The project requires 2-3 year old trees that can be harvested and taken
to the Port of Morrow where the ethanol producing facility is.
The trees are supposed to produce 10% more ethanol than corn, at the cost
of a $1.00 per gallon. Greenwood
Resources approached us to lease our land and would like to begin this project
the first week of May, where they will be planting 30 species of trees to see
which will work best for the area as well as for making ethanol. The Board would
like to see the contract and special services agreement once it is finalized,
and if needed, hold a special meeting for approval.
Moved to adjourn meeting by
Stefan Chatwin, and seconded by Kenneth Sewell, at 3:50 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary