OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
March 17, 2011
The regular meeting
of the Hayden Area Regional Sewer Board was held on March 17, 2011, in the City
of Hayden Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,
J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Sean Hoisington,
City of Hayden- Public Works Director; Nancy Stricklin, City of Hayden-
Attorney; Shirley Carter, Hayden Area Regional Sewer Board-Chief Operator
The meeting was called to
order by Kenneth Sewell, Chairman at 3:00 p.m.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the minutes as written for
the February 17, 2011 regular meeting. Motion
carried.
Engineer’s Reports
Paul Klatt, J-U-B Engineering discussed the Facility Master Plan and that a
draft review should be ready in May.
TMDL/NPDES permitting was also discussed by Paul Klatt.
Meeting updates were given and discussion occurred on the concept of
extended permit seasons. The next
meeting for the TMDL will be in April 2011. DEQ
will be holding a meeting next week on March 22nd to discuss storm
water permits and storm water load off-setting, as well as looking at the
extended permitting seasons.
Discussion occurred regarding different groups (Spokane River keepers, Center
For Justice, Sierra Club, Kootenai Environmental Alliance, and Idaho
Conservation League) and their comments on the permits/draft permits that have
been issued.
Dan Green arrived at 3:12
p.m.
Idaho Antidegradation update was also presented by Paul Klatt.
The guidance for implementation of rules has been presented and amended
changes by the legislature have occurred.
The Joint Resolution should be in front of the governor within a week to
ten days. It is anticipated that the
governor will sign the resolution, and then DEQ will package it for EPA
approval.
Larry Comer, Welch-Comer
Engineering had no new information to update the Board on regarding the outfall
line.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to approve the February Financial
Reports (Construction and O & M). Motion Carried.
It was moved by Ron
McIntire, and seconded by Dave Weinstein, to pay the presented bills, including
replacement bills totaling $199.65 (Platt Electric- SO2 Heater).
Motion Carried.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
The
Board requested Ken to look into the pricing on the acreage to the South of the
City parcel for actual selling price versus posted selling price.
Shirley Carter gave her
Chief Operator report, see attached report.
See enclosed 2010 Wastewater
Reuse Annual Report, within substantial compliance.
Discussion occurred regarding the pipe placed at the City’s H-5 lift station,
and if it would be of benefial to place these pipes in other stations.
The HARSB staff will evaluate this and contact the entities with their
recommendations.
Entity Reports
City of Hayden- Sean Hoisington informed the Board that the City is working on
the design/engineering for H-1 and Leisure Park lift stations.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County-Dan Green told the Board that the Airport is currently having
their master plan updated.
SEP Fund
City of Hayden is still
working on this.
Manhole Pick Hole Plugs or Rain Caps
Discussion/Approval
The HARSB’s staff has
completed a preliminary manhole inventory for rain cap sizing, and the City is
starting their evaluation on the use of the rain caps in their manholes to see
if it will cause problems with the snow plows.
Approval of Parker Ag Agreement
Ken Windram asked the Board
to accept the Parker Ag Agreement; this agreement has been reviewed and approved
by the City and HARSB attorney. It
was moved by Stefan Chatwin, and seconded by Dave Weinstein, to enter into a
contract with Park Ag for sludge hauling.
Motion Carried.
Discussion on ER household gallons
Ken Windram presented a power point (see
enclosed) on “ER”’s or the equivalent residence household gallons of sewage.
Discussion occurred regarding the recommended gallons, the historical
gallons used, what the current gallons should be, what are the legally
defendable gallons for HARSB as well as each entity, and what is the expected
potential capacity. The Board
determined that the attorneys from each entity should look at this information,
and then make a recommendation so that each entity can be the same.
Stefan Chatwin left at 4:15
p.m...
Discussion on Joint Powers Agreement
Ken Windram updated the
Board on the status of setting up a conference call with the entity’s attorneys,
and getting the information they need to them.
Discussion/Approval to hire Temporary Office
Staff to input historical documents into computer system
Ken Windram asked the Board
to approve hiring a temporary worker for the office, to allow for the inputting
of historical data into the system. Discussion occurred regarding contacting
North Idaho College and seeing about setting up an intern position.
It was moved by Ron McIntire, and seconded by Dave Weinstein, to approve
a temporary part time worker for 8 hours a week for 6 months.
Motion Carried.
Approval of Technical Legal Assistance
Ken Windram presented a technical legal
assistance plan to the Board, see enclosed sheet.
The search for a full time legal representative is still in process.
It was moved by Ron McIntire, and
seconded by Dan Green, that we look for temporary administration technical legal
support services with Mason & Stricklin.
Motion Carried.
Approval for Vactor Sign
Ken asked for approval of the new vactor
truck sign, see the enclosed sign.
The Board would like to see a different type of advertising, and are unsure if
they would like to see a sign on the vactor truck at all.
The Board would like to see a different sign presented for the side of
the new vactor truck.
Moved to adjourn meeting by
Ron McIntire, and seconded by Dan Green, at 4:35p.m... Motion carried.
Kenneth Sewell, Chairman
Stephanie Oliver, Secretary