OFFICIAL MINUTES

  REGULAR MEETING & PUBLIC HEARING

HAYDEN AREA REGIONAL SEWER BOARD

March 18, 2010

 

The regular meeting of the Hayden Area Regional Sewer Board was held on March 18, 2010, in the City of Hayden, Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Stefan Chatwin, Tom DePew, Gerry House, Ron McIntire

 

Absent:            Richard Piazza

  

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B Engineering; Jeff Zaugg, City of Hayden-City Engineer; Nancy Stricklin, City of Hayden- Attorney

                       

The meeting was called to order by Ron McIntire, Chairman at 3:00 p.m. 

 

It was moved by Tom DePew, and seconded by Stefan Chatwin, to approve the agenda as presented.  Motion Carried.

 

It was moved by Stefan Chatwin, and seconded by Tom DePew to approve the minutes as written for the February 18, 2010 regular meeting.  Motion carried. 

 

 

Engineer’s Reports

 

J-U-B Engineering- Paul Klatt

J-U-B has been working on the facility layout and the box diagram is done.  They are looking at doing a cost analysis between chlorine disinfection and UV disinfection.  Ken

Windram talked about the chlorine supplier changing due to being bought out, and

now the costs look to be doubling.  Safety concerns will also be looked at in factoring

Chlorine vs. UV disinfection.

 

J-U-B has also been working with Gary Allen, HARSB’ TMDL attorney regarding the TMDL dispute; see the enclosed 28 page position paper.  Currently five presenters will present at the April 5, 2010 noon dispute resolution hearing; Sierra Club, Inland Empire Paper, City of Post Falls/Hayden Area Regional Sewer Board, City of Coeur d’Alene, and Avista.  This hearing will be held at the Spokane Fire Training Center.  Tom DePew and Gerry House indicated that one of them would attend this meeting.

 

Walt Minnick and the new Regional EPA Administrator will be meeting with the entities on April 2nd, 2010- 9 am at the Post Falls City Hall. This meeting will be attended by Tom DePew and/or Gerry House. 

 

Paul Klatt highlighted some of the issues presented in the position paper, touching on the problem with the modeling information.

 

 

  Welch-Comer Engineering- Larry Comer

            No Report at this time.

 

It was moved by Gerry House, and seconded by Stefan Chatwin, to approve the February Financial Reports (Construction and O & M). Motion Carried. 

 

It was moved by Stefan Chatwin, and seconded by Tom DePew, to pay the presented bills.  Motion Carried.

 

 

 Administrative Reports

 

Ken Windram gave his administrative report, which is attached hereto.

 Ken discussed the fact that we need a WA Department of Ecology approved lab, for our biosolid sampling plan in order for us to go to Parker Ag with our sludge.

 

Ken talked about needing the SCADA system upgrade, see enclosed proposal.  It was moved by Gerry House, and seconded by Stefan Chatwin, to put in a new SCADA computer to allow for a backup computer running SCADA for $2,800.00, and add an ethernet SCADA data highway for $10,685.00.  Motion Carried

 

Shirley Carter’s report was highlighted by Ken Windram, see attached report.

 

           

Entity Reports

 

City of Hayden- Government Way is being jetted at night this week.

 

Hayden Lake Recreational Water and Sewer District- Gerry House asked the Board to verify on whether we have 2 lines (1 gravity & 1 pressure) crossing Hwy 95 at Lancaster with the ITD widening project.    

 

Kootenai County- no report

 

 

SEP Fund

 

City of Hayden is still working on this.

 

 

Dover Solid Disposal Request

 

Ken Windram presented the request made from Dover to dispose of sludge at our facility, in a similar situation as we did with Gozzer Ranch.  On our current permit we would be well within our limits, to take this sludge.  It was moved by Stefan Chatwin, and seconded by Gerry House, to pursue the disposal request, bringing back a contract to the Board if the metal testing is within an acceptable range.  We would be looking at receiving up to approximately 60,000 gallons of sludge with estimated revenue of $7-8,000.00.  Motion Carried.

 

KEC Annual Meeting

 

Ken Windram presented the KEC annual meeting date and information, and asked if anyone would like to vote our proxy.  Ken Windram will ask Richard Piazza if he would like to vote on the KEC issues.

 


Idaho Chapter of Prima “Sailing in Rough Seas”

 

Ken Windram and Stephanie Oliver discussed the class offered by PRIMA. If anyone is interested in attending, they can ride with the HARSB staff that is attending the class. See enclosed class brochure.

 

The Board took a recess at 3:45 p.m. and will resume at 4:30 p.m. for the public hearing.

 

 

Public Hearing regarding the adoption of a sewer capitalization fee of $6,515.00

 

Jeff Zaugg arrived at 4:30 p.m.

The meeting was called back into order at 4:30 p.m. for the Public Hearing regarding the adoption of a sewer capitalization fee of $6,515.00, all attendees were present when the meeting resumed.

 

Ken Windram presented a short power point presentation on why the HARSB sewer capitalization fee needed to be increased from $5,158.00 to $6,515.00 which is greater than a five percent increase.  See the attached power point slide presentation.

 

No public comment was presented.

The public hearing comment period was closed at 4:35 pm.

 

The Board brought forward Resolution 2010-1 for approval.  It was moved by Stefan Chatwin, and seconded by Gerry House, to pass Resolution 2010-1 which increased the sewer capitalization fee from $5158.00 to $6515.00.  Roll Call Vote

            Stefan Chatwin- Yes

            Ron McIntire- Yes

            Gerry House- Yes

            Tom DePew- Yes

 

Moved to adjourn meeting by Tom DePew, and seconded by Stefan Chatwin, at 4:38 p.m... Motion carried. 

 

 

 

 

Ron McIntire, Chairman                                 Stephanie Oliver, Secretary