OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
March 20, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on March 20, 2008, in the City
of Hayden Council Chambers at 8930 N. Government Way,
Present:
Tom DePew, Gerry House, Ron McIntire, Jay Townsend
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch, Comer and Associates; Cary Stewart, HDR;
Shirley Carter, Hayden Area Regional Sewer Board
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the minutes of the February 21, 2008
regular. Motion carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the February Financial Reports
(Construction and O & M). Motion Carried. Discussion occurred regarding the
Panhandle State Bank Investment Fund drop in interest rate to 1.68%.
It was moved by Gerry House, and seconded by Jay Townsend to move these
funds to the Local Investment Pool. Motion Carried.
It was moved by Gerry House,
and seconded by Jay Townsend to pay our bills, including a Replacement Autoclave
Heating Element (NCL of Wisconsin) $239.60, Replacement Transforms H-3(Electric
1) $4339.62 and Construction Draw 7 for TML totaling
$ 101,778.77 for Phase IIIC.
Motion carried.
Paul Klatt arrived at 3: 51
p.m.
Administrative Reports
Ken Windram gave his
Presented to the board a letter sent to Brian Nickel- NDPES Compliance Schedule.
HARSB Staff presented a PowerPoint on the Greenwood Tree Farm Visit.
Shirley Carter’s operations
report is attached hereto.
Entity Reports
City of Hayden- Government Way will be starting up again to finish up the
project.
Hayden Lake Recreational Water and Sewer District- See attached letters from
Gerry House regarding the RPA-Spokane River meeting.
Kootenai County- no report
Phase III
Construction
Paul Klatt, J-U-B
engineering, gave an update on the construction.
The project is still moving along ahead of schedule, by about a month.
HARSB staff presented a
PowerPoint on the updated construction.
SEP FUND
City of Hayden is still
working on this.
ER Resolution
See the attached ER
resolution packet. Discussion
occurred, and the board members are to take this packet back to each of their
entities and corresponding attorneys for approval.
RFQ Facility Long Range Plan-Financial Plan
Jay Townsend tallied the
evaluations from the financial implementation plan presentations, and informed
everyone that FCS group received the higher rating in the evaluations (253 FCS
Group vs. 239 HDR). It was moved by
Jay Townsend, and seconded by Gerry House to enter into contract negotiations
with FCS group. Motion Carried by roll call vote- Jay Townsend- Yes, Gerry
House- Yes, Tom DePew- Yes, Ron McIntire-Yes
New Business
Ken Windram informed the
board that when we took down Oxidation Ditch 2, to put in the slide gates for
the new Oxidation Ditch 3, the maximum that we could send down the effluent line
to the river was 2.4 mgd, due to back up at the H-3 contact chamber.
Moved to adjourn
meeting by Tom DePew, and seconded by Jay Townsend, at 3:40 p.m... Motion
carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary