OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
March 21, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on March 21, 2013, in the City
of Hayden Council Chambers at 8930 N. Government Way,
Present:
Stefan Chatwin, Ron McIntire, Kenneth Sewell
Absent:
Daniel Green, Todd Walker
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, J-U-B
Engineering; Ashley Williams, Welch-Comer Engineering; Sean Hoisington, City of
Hayden- Public Works Director; Shirley Carter, Hayden Area Regional Sewer
Board-Chief Operator
The meeting was called to
order by Kenneth Sewell, Acting Chairman at 3:00 p.m...
Roll Call was then taken:
City of Hayden- yes
Hayden Lake Recreational Water and
Kootenai County- absent
The Agenda was approved by
Stefan Chatwin, and seconded by Kenneth Sewell.
Motion Carried.
Consent Calendar
It was moved by Stefan
Chatwin, and seconded by Kenneth Sewell, to accept the Consent Calendar as
presented: Approval of the February 21,
2013 Regular Meeting Minutes; Approval of February General and Construction
Financial Reports; Approval of the Bills: General, Construction, and
Replacement.
Roll call vote taken:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried.
Engineer’s Reports
Ashley Williams, Welch Comer
Engineering, had no new information on the Outfall Line Project and that they
would continue to work on getting right of way.
Paul Klatt arrived 3:03 p.m…
Paul Klatt, J-U-B
Engineering, updated the Board that the design work done prior to the funding of
the loan to the entities would be loan eligible as per the letter received from
Idaho Department of Environmental Quality, see enclosed letter.
The design initial kick off meeting was held this morning with Ken
Windram and JUB Engineering. The
deadline given to JUB Engineering by HARSB for Idaho Department of Environmental
Quality Final Design Submittal for Final Approval is December 2, 2013.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram discussed the CBOD removal requirements that would start day one of the
new NPDES permit, see enclosed letter to June Bergquist, Idaho Department of
Environmental Quality.
Ron McIntire arrived at 3:13
p.m…
Shirley Carter gave her
Chief Operators report, which is attached hereto.
Shirley discussed the jetting and robot camera work being done, and then Ken
Windram mentioned the installed Radio Tower which is 80’ tall.
Entity Reports
City of Hayden – Sean Hoisington discussed that the H-1 lift station backfill
has been started.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – The District Board
is
going back to its constituents to request an amendment to the LID for their
collection
system.
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Discussion about purchase of City of Hayden
Property South of Current HARSB Property
Ken Windram talked with
Connie Krueger, regarding the purchase of the City land just south of HARSB’s
existing Treatment Plant and the price that the City is looking at and/or
willing to accept for it, see enclosed e-mail.
Discussion occurred on the need for the land regarding the facility
layout and compressing the facility in the existing property boundaries, and if
the Board does not purchase the land then we will need waivers of certain
requirements like setbacks.
Approval of Authorizing Resolution for Wastewater
Planning Grant WWG-353-2012-9
It was moved by Stefan
Chatwin, and seconded by Kenneth Sewell, to approve the State of Idaho
Department of Environmental Quality Authorizing Resolution as presented, see
enclosed authorizing resolution.
Roll call vote taken:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried
Discussion/Approval of Resolution 2013-1,
Regarding Resolution 2008-1
It was moved by Stefan
Chatwin, and seconded by Kenneth Sewell, that we would table this discussion
until next month. Motion Carried
Approval for Dump Truck Repairs or Replacement
Ken Windram talked about the
Dump Truck and what repairs were needed to make it DOT road legal, see enclosed
estimate. Discussion occurred regarding
keeping the old truck, and putting a New Dump Truck into the 2013-2014 budget.
Discussion for Design Process Engineering
Consultant
Ken Windram presented a
request that we hire a design process engineering consultant that would be an
additional pair of eyes and sounding board on the project and to advise the
Administrator of issues/options; see enclosed agreement for Dr. Mark Laquidara.
Discussion occurred discussing why we would need an additional consultant
engineer, when we have JUB Engineers hired to do our design work.
It was moved by Ron McIntire, and seconded by Ken Sewell, to approve Ken
Windram approaching Dr. Laquidara as a limited basis consultant for the design
process and to bring a contract to the Board for approval.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried
Zoning Request Discussion for HARSB/City Property
Paul Klatt discussed the
zoning issue with HARSB and City property.
Connie Krueger, City of Hayden, and Brad Marshall, J-U-B Engineering, are
working through getting the correct zoning for the facility and property
annexation with the City of Hayden completed.
The original 10 acre parcel was originally brought into the City without
record of any underlining zoning or special/conditional use permit; however, use
exists and there are some inherent rights and expectations.
We now need to discuss the additional 10 acres purchased, the current
purchase from Jacqout and the City of Hayden’s 10 acre parcel to the south.
Connie Krueger’s recommendation is that all the parcels be zoned light
industrial and zoned properly for the Treatment Plant, Reuse Farm and Biosolids
Farming that is anticipated to occur on this property.
The Board told Ken Windram that they were in favor of moving forward with
getting the property properly zoned.
Moved to adjourn meeting by
Stefan Chatwin, and seconded by Kenneth Sewell, at 3:49 p.m... Motion carried.
Daniel H. Green, Chairman
Stephanie Oliver, Secretary
Kenneth Sewell, Acting
Chairman