OFFICIAL MINUTES

REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

May 16, 2013

 

The Regular Meeting of the Hayden Area Regional Sewer Board was held on May 16, 2013, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Stefan Chatwin, Daniel Green, Ron McIntire, Kenneth Sewell        

 

Absent:            Todd Walker  

 

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie
Oliver, Hayden Area Regional Sewer Board-Secretary; Mike Conn, J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Nancy Stricklin, Hayden Area Regional Sewer Board-Attorney; Sean Hoisington, City of Hayden- Public Works Director; Jim Kimball, J-U-B Engineering; Shirley Carter, Hayden Area Regional Sewer Board-Chief Operator

 

The meeting was called to order by Kenneth Sewell, Vice-Chairman at 3:00 p.m... 

 

There were no additions or corrections to the printed minutes.

 

Roll Call was then taken:

City of Hayden- yes

            Hayden Lake Recreational Water and Sewer District- yes

            Kootenai County- yes (arrived late)

 

Consent Calendar

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to accept the Consent Calendar as presented:  Approval of the April 18, 2013 Regular Meeting Minutes; Approval of April General and Construction Financial Reports; Approval of the Bills: General, Construction, and Replacement.   

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- absent

Motion Carried.

 

Daniel Green arrived at 3:05 p.m.…

 

Engineer’s Reports

 

Mike Conn, J-U-B Engineering, discussed the BNR Improvement Design Phase and presented an updated facility layout and project schedule; see enclosed schedule and facility layout.  The Board questioned various part of the layout, and discussed the project schedule.  Preliminary concept plans and initial engineering report will be with Idaho Department of Environmental Quality the first week of June.

 

Administrative Reports

 

Ken Windram gave his Administrative report, which is attached hereto.

     Ken discussed the NPDES Draft permits that are to be released May 28, 2013, with a   workshop and public hearing to be held on June 27th,         

 

     Ken then discussed the Conference call Gary Allen hosted for the Attorney General, Idaho State Representatives, Idaho Department of Environmental Quality, HARSB, and Post Falls regarding the metal limit in the 401 certification.  Discussion occurred regarding the outcomes from the meeting and if it helped.

 

Ken informed the Board on what is occurring regarding the draining of the lagoon, and the fact that when it was built no one put in a way for this to be drained.  He also showed a PowerPoint showing some of the holes the staff is seeing now that it is being drained.

 

Ken then presented a series of slides regarding the H-3 diesel fuel spill, see attached photos.  We are currently waiting for the samples to get back from the lab to determine if we are at the bottom of the spill yet.  We had to relocate the SO2 system to finish pursuing the spill, and then the H-3 generator as a safety precaution.

 

Thank you, City of Hayden for the use of the dump truck, as you are aware our dump truck is not road worthy.  We are using it for the biosolids hauling to the Reuse Farm, and the contaminated soil from the diesel spill.

 

July 8-14 Schwing Bioset will have their biosolids processing unit onsite, please plan to come out and see the system.  Ken talked about the system and how it works, and recommended everyone to look at the system since it is one we are looking at recommending for the upgrade.

 

Shirley Carter gave her Chief Operators report, which is attached hereto.

She mentioned that we are seeing an increase in wipes in the pumps again, and wonders if we need to pursue distributing door hanger in the affected areas again.

 

Entity Reports

 

City of Hayden – Sean Hoisington discussed that the H-1 lift station construction is going fine and moving swiftly, with an estimated completion and full operation date of 2 weeks.

 

Hayden Lake Recreational Water and Sewer District (HLRWSD) – The District Board has elections for 3 positions on Tuesday May 21.

 

Kootenai County – no report

 

SEP Fund

 

Ken Windram reported no change at this time. 

 

 

 

Discussion on Upgrade Cost Distribution

 

Ken Windram presented a PowerPoint displaying a method on which we can distribute the cost among the three entities and HARSB for the upcoming BNR improvements, see attached Power Point.  Discussion occurred regarding the financing percentages, and how the spreadsheet works.

 

Discussion on H-3 Generator Diesel Fuel Spill

 

Ken Windram discussed the H-3 Generator Fuel Spill, and the now known associated cost of $20,000-$30,000 price to take care of the spill.  The insurance is supposed to cover everything over the $10,000 deductible.

 

It was moved by Stefan Chatwin, and seconded by Kenneth Sewell, to put the approval for the generator fuel spill costs on the Agenda.  It was not originally on the Agenda due to not having a known cost for the spill cleanup until after the Board packet went out and the Agenda was posted, and this issue cannot wait until next regular Board meeting due to being an emergency issue.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried

 

It was moved by Stefan Chatwin, and seconded by Kenneth Sewell, to authorize the expenditure to clean up the spill not to exceed $30,000. Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- yes

Motion Carried

 

Approval of Tier 1: Silver Contract for Robots 023/026

 

It was moved by Stefan Chatwin, and seconded by Kenneth Sewell, to authorize the purchase of Tier 1 silver contract for the robots.

Roll call vote taken:

City of Hayden- Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Kenneth Sewell- yes

            Kootenai County- Commissioner Daniel Green- no

Motion Carried

 

The Board would like to reevaluate the robot contract and needs prior to next year’s renewal.

The Board requested a resolution for next meeting to increase the administrators spending limit, due to inflation and current cost of items.

 

It was moved by Ron McIntire, and seconded by Kenneth Sewell, to adjourn the meeting at 4:05p.m...

 

 

 

Daniel H. Green, Chairman                                                    Stephanie Oliver, Secretary