OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
May 15, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on May 15, 2008, in the City of
Hayden Council Chambers at 8930 N. Government Way,
Present:
Tom DePew, Gerry House, Ron McIntire, Jay Townsend
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary; Paul Klatt, J-U-B
Engineering; Larry Comer, Welch, Comer and Associates; Shirley Carter, Hayden
Area Regional Sewer Board
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the minutes of the April 17, 2008
regular meeting. Motion carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the April Financial Reports
(Construction and O & M). Motion Carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to pay our bills, including a Replacement Polymer
Room Heater for $ 1,282.25 and Construction Draw 9 for TML totaling $ 329,686.48
for Phase IIIC. Motion carried.
Larry Comer and Paul Klatt
arrived at 3:05 p.m.
Administrative Reports
Ken Windram gave his
The
City is currently working on three of their lift stations: Woodland Meadows,
Hayden Elementary, and Broadmore.
Ken
Windram gave the City a compliment regarding Jeff Zaugg and his work on the new
H-2 lift station.
Discussion occurred regarding the new soil testing procedures for the Land
Application Site. It seems that
there is an increased emphasis developing regarding the nitrogen levels at the
Land Reuse site.
Shirley Carter’s operations
report is attached hereto.
Entity Reports
City of Hayden- no report
Hayden Lake Recreational Water and Sewer District- Gerry House gave a report on
the Cooper’s Bay Spill that occurred today by Tobler’s Marina.
The rag catcher device that was put into the pipe by the HLRWSD staff did
not work properly and plugged the line.
HLRWSD then had a discharge into the lake, totalling between 50 to 11,000
gallons of raw sewage. Gerry House
also gave a report to the board regarding a HLRWSD violation of the Clean Water
Act by EPA, the EPA cited the district for putting a sewer line in the Highway
District road right of way on Lancaster Road with the new road construction
without being on the permit and for road construction issues.
Kootenai County- no report
Phase III
Construction
Paul Klatt, J-U-B
engineering, gave an update on the construction.
The project is still moving along well.
The aerators are installed and have been dry started, the clarifiers are
mostly installed.
HARSB staff presented a
PowerPoint on the updated construction.
SEP FUND
City of Hayden is still
working on this.
ER Resolution
The board members have taken
this packet back to each of their entities and the corresponding attorneys are
working with each other to clear up some entity concerns and isssues.
RFQ Facility Long Range Plan-Financial Plan
Ken Windram and Jay Townsend
have been working on the pricing per task that J-U-B submitted for negotiation,
it has been reduced by about 30 %. The
negiotiated price is
$ 149,692.00 and the
committee recommends that the board approve the contract from J-U-B for the
facility long range plan. It was
moved by Jay Townsend, and seconded by Gerry House, to accepted the proposed
contract for $ 149,692.00. Motion Carried.
Ken Windram and Jay Townsend
are currently in negiotiations with FCS group regarding the financial plan.
Community Outreach Program
Ken Windram presented an
introduction postcard that HARSB is looking at sending out
to the public regarding the facility.
The postcard was met with positivie feedback.
Tom DePew presented the postcard to the Educational Outreach person at
the Aquifer Protection Commission who will be contacting the HARSB office
regarding getting possible funding to
help with this endeavor.
Veolia Water 4 Month Report
Ken Windram will have this
report next month.
Disaster Plan
Gerry House indicated that
with the aircraft that went down by Kootenai Electric,
he would like to see us have a disaster plan put into place.
Ken Windram indicated that we were already discussing this, and that
Stephanie Oliver went to a records disaster class.
The board would like to see a draft of this plan within the next month or
so.
Dam Certification Letter
Ken Windram submitted a
draft letter for board consideration on the Avista Dam recertification.
The board agreed in theory with the letter, but would like to send the
letter to Nancy for review. Gerry
House submitted an editted letter for review. The final letter needs to be
e-mailed today. It was moved by
Gerry House, and seconded by Jay Townsend, to send the dam certification letter
upon attorney review. Motion
Carried.
Executive Session
It was moved by Gerry House,
and seconded by Tom DePew, to recess and go into executive session per Idaho
Code 67-2345, subsection (1)(b) and that those attending who are not board
members to please leave the room. Roll call taken and Motion Carried.
Board recessed at 3:55 p.m.
Board reconvened at 4:04
p.m.
Members present upon
reconvening were Tom DePew, Gerry House,
Moved to adjourn
meeting by Gerry House, and seconded by Jay Townsend, at 4:04 p.m... Motion
carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary