OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

November 17, 2011

The Regular Meeting of the Hayden Area Regional Sewer Board was held on November 17, 2011, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Present:           Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein        

Absent:                  

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,            J-U-B Engineering; Larry Comer, Welch-Comer Engineering; Wally Meyer, Interested Citizen; Michelle Beason, Redzone Robotics; Shirley Carter, Hayden Area Regional Sewer Board-Chief Operator;

The meeting was called to order by Kenneth Sewell, Chairman at 3:00 p.m. 

It was moved by Ron McIntire, and seconded by Dave Weinstein, to approve the presented agenda. Motion Carried.

Redzone Robotics Sewer Camera Presentation

Ken Windram introduced Michelle Beason with Redzone Robotics, see her enclosed PowerPoint presentation and literature presented at the meeting.  Michelle discussed the benefits of using the solo autonomous robot camera, as well as the (ICOM3 Software) sewer line maintenance program that they provide with the robots.  Michelle then showed the Board a Solo robot, and did a live demonstration with it on the floor of the council chambers. Discussion occurred on purchase or lease options through Redzone along with maintenance, warranty and servicing package yearly cost options.  The Board asked that this come before the Board at its next regular meeting.

Michelle Beason left at 4:05 p.m...

Consent Calendar

It was moved by Ron McIntire, and seconded by Dave Weinstein, to accept the Consent Calendar.  Approval of October 20, 2011 Regular Meeting; Approval of October General and Construction Financial Reports; Approval of the Bills, General and Construction

            City of Hayden- Mayor Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes

            Kootenai County- Commissioner Dan Green- yes

 Motion Carried.

Engineer’s Reports

Paul Klatt, J-U-B Engineering, informed the Board that the Facility Master Plan is still in draft form, and that they are still working on permit issues.

 Larry Comer, Welch-Comer Engineering, had no new information to report on the outfall.  Ken Windram did call City of CDA to see what the status of the RR line was since the old railroad line is currently being pulled out; he is still waiting for an answer.

Administrative Reports

Ken Windram gave his Administrative report, which is attached hereto.

Ken Windram discussed PCB’s and talked about the regional toxicity task force. The

breakdown on the facilitator funding is in the packet.  The Board felt that we should sit

on the taskforce and pay the facilitator, see page one of Power Point report.

Ken presented a PowerPoint on a Class A Bio-Solid Option for HARSB to consider.  He indicated that the bio-solid discharge from this option could be sold to the local farms as a fertilizer, see pages 1-3 of Power Point report.  Discussion occurred regarding the product and viability of the product.

Shirley Carter gave her Chief Operator’s report.

Entity Reports

City of Hayden – Sean Hoisington gave a report on the status on the H-1 lift station upgrade.

Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report

Kootenai County - no report

SEP Fund

Ken Windram reported that we are waiting for a response from DEQ on the proposal that was submitted.

Discussion with Approval or Non-Approval ICRMP Terrorism Additional Insurance

Ken Windram and Stephanie Oliver talked about the ICRMP additional terrorism policy.  It was moved by Stefan Chatwin, and seconded by Dan Green, to reject the additional terrorism insurance policy from ICRMP.  Motion Carried.

Discussion on Facility PCB’s

Ken Windram presented the informal PCB testing that we did to see were our facility levels are, see enclosed information in board packet and in Ken’s Power Point presentation page 4.  Ken asked for a testing from each lift station to see where the problems are coming from, the Board determined that it was needed.  PCB free is at 50 mg/l, so the tribal standard that they want to be put in place is a billion times lower than what industry is being regulated at today.

Approval for Change of Staff Position Title/Salary

Stefan Chatwin has had a chance to review the staff position and title.  It was moved by Stefan Chatwin, and seconded by Dave Weinstein, to approve the position title and salary change.  Motion Carried.

Wastewater Upgrade Financing Discussion

Ken Windram discussed the wastewater upgrade financial discussion that look place on November 14, 2011.  Discussion occurred on possible concepts and ideas for entity financing.  A Board Workshop Meeting will occur on December 1, 2011 at 2:00 p.m.   The meeting will include: S.C. Danielle Quade, a bond attorney who will discuss options related to bonding, as well as having a discussion regarding the Department of Environmental Quality Letter of Interests.  Discussion occurred on what else should be covered, and then what happens if the public votes no on the bonds.

Approval for SRSP-Toxics Task Force Facilitator Funding

This topic was addressed under Ken’s Administrative Report.

Moved to adjourn meeting by Stefan Chatwin, and seconded by Dan Green, at 4:50 p.m... Motion carried. 

Kenneth Sewell, Chairman                             Stephanie Oliver, Secretary