OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
November 18, 2010
The regular meeting
of the Hayden Area Regional Sewer Board was held on November 18, 2010, in the
City of Hayden, Council Chambers at 8930 N. Government Way, Hayden,
Present:
Stefan Chatwin, Ron McIntire, Kenneth Sewell, David Weinstein
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager;
Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Jim Kimball,
J-U-B Engineering; Larry Comer, Welch Comer and Associates; Sean
Hoisington, City of Hayden- Public Works Director; Nancy Stricklin, City of
Hayden- Attorney; Shirley Carter, Hayden Area Regional Sewer Board- Chief
Operator
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, to approve the minutes as written for the
October 21, 2010 Regular, and November 12, 2010 Special meeting.
Motion carried.
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, to approve the October Financial Reports
(Construction and O & M). Motion Carried.
Larry Comer and Ken Windram
arrived at 3:03 p.m.
It was moved by Ken Sewell,
and seconded by Stefan Chatwin, to pay the presented bills including replacement
funds totaling $335,617.00 (Owen Equipment Co. for the Vactor).
Motion Carried.
Engineer’s Reports
Welch-Comer Engineering-
Larry Comer
Larry Comer reported that Steve Cordes and Mike Gridley are still working on a
draft easement agreement for the railroad right away, and that they are still
working with
J-U-B Engineering on the Facility Master Plan.
Administrative Reports
Ken Windram gave his
Prequalification’s for engineering services has not taken place for over 5
years. Discussion occurred regarding the need to set up an engineering short
list for small projects, as well as the need to bid engineering services on the
large plant expansions. HARSB staff
will send out to engineers the prequalification packets so that the Board will
be able to develop a short list for small projects within the next few months.
By the end of this next year depending upon the permits, the Board could
be looking at setting up the design prequalification’s for the next plant
upgrade.
Shirley Carter gave her
report, see attached report.
The
new Vactor training will be December 14, 2010 from 8:30 am, to 3:30 p.m., if
anyone is interested they are invited to attend.
Entity Reports
City of Hayden- Stefan Chatwin requested a discussion at the December meeting
regarding the HARSB’s Attorney being present at all the HARSB’s monthly Board
Meetings.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – no report
Kootenai County-no report
SEP Fund
City of Hayden is still
working on this.
District Newsletter Update from Attorney
Ken
Windram informed the HARSB Board that the Hayden Lake Recreational Water and
Sewer District’s Attorney and Gary Allen discussed the District’s newsletter.
A few minor edits occurred and the newsletter was then published to the
HLRWSD’s constituents.
Jim
Kimball arrived 3:30 p.m.
Engineer’s Reports Cont.
J-U-B Engineering- Jim Kimball
Discussion occurred regarding the antidegradation and the chlorine disinfectant
HARSB uses, and that if HARSB discharges to the Spokane River in the summer the
chlorine residual would need to be less that 10 mcg/l to meet the standards.
Update on South Acreage Ground Water
Irrigation System
Ken Windram discussed the
wheel line that was purchased from Roy Armstrong.
It will be moved to the Reuse Farm next week.
We hope to have bids going out the first week or so of December.
Approval of Extending Dewatering Building
Ken Windram requested
approval to accept the lowest responsive bidder, for $38,910.00 for the
extending of the dewatering building.
The suggested motion presented: I find that reasonable efforts have been
made to obtain a bid from at least 3 qualified contractors by contacting all of
the pole building contractors that are listed for this area, but only received
bids from 2 contractors that were qualified.
It is impractical for HARSB’s staff to try to obtain additional bids due
to the time of year and the need to get the work done in the near future.
I move to award the bid to Steel Structures of America, the lowest
responsive bidder. It was moved by
Stefan Chatwin, and seconded by Ken Sewell, to accept the suggested motion and
award the bid to Steel Structures of America.
Roll Call Vote:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Ken Sewell- yes
Kootenai County- absent
Vote for ICRMP, Region 1, Board of Trustee
Position
It was moved by Stefan
Chatwin, and seconded by Ken Sewell, that HARSB vote for Mayor Garret Nancolas,
for Region 1, ICRMP Board of Trustee position.
Roll Call Vote:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Ken Sewell- yes
Kootenai County- absent
Approval to Surplus Old Vactor
Ken Windram presented a
letter from North Kootenai Water District, see enclosed letter.
It was moved by Stefan Chatwin, and seconded by Ken Sewell that we
surplus the old vactor. The motion
was amended by Stefan Chatwin, and seconded by Ken Sewell, that the HARSB’s
staff will return to the Board with an estimated value of the vactor, and
negotiations to sell the vehicle must be returned to the Board for approval.
Motion Carried.
Approval of Parker Ag Contract, pending DOE
approval
Ken Windram discussed the
updated agreement with Parker Ag for biosolids.
It was moved by Stefan Chatwin, and seconded by Ken Sewell, that we
approve the Parker Ag service contract, subject to Department of Ecology,
Washington approval. Roll Call Vote:
City of Hayden- Stefan Chatwin- yes
Hayden Lake Recreational Water and Sewer District- Ken Sewell- yes
Kootenai County-absent
Moved to adjourn meeting by
Ken Sewell, and seconded by Stefan Chatwin, at 3:53 p.m... Motion carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary