OFFICIAL MINUTES
REGULAR
MEETING
HAYDEN AREA REGIONAL SEWER BOARD
October 16, 2008
The regular meeting
of the Hayden Area Regional Sewer Board was held on October 16, 2008, in the
City of Hayden Council Chambers at 8930 N. Government Way,
Present:
Tom DePew, Gerry House, Ron McIntire, Jay Townsend
Absent:
Richard Piazza
Also Present:
Ken Windram, Hayden Area Regional Sewer Board-Project Manager; Stephanie
Oliver, Hayden Area Regional Sewer Board- Secretary;
Jim Kimball, J-U-B
Engineering; Paul Klatt, J-U-B Engineering; Larry Comer, Welch, Comer
and Associates; Shirley Carter, Hayden Area Regional Sewer Board
The meeting was called to
order by Ron McIntire, Chairman at 3:00 p.m.
The following change was
made to the agenda: 4.a. Change Order #8.
It was moved by Gerry House, and seconded by Jay Townsend to approve the
agenda as ammended. Motion Carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve the minutes of the September 18, 2008
regular meeting. Motion carried.
It was moved by Gerry House,
and seconded by Jay Townsend, to approve the September Financial Reports
(Construction and O & M). Motion Carried.
Stephanie Oliver reminded the Board that the financial audit will be
taking place starting October 28, 2008.
Ken Windram requested that the balance of the funds from the O & M this
year be put towards the depreciation/designated fund balance.
Jim Kimball talked about the
Long Range Facility & Financial Plans and how they were being totally funded out
of the designated fund balance. The
Board discussed this issue and determined to take
80 % from construction fund
with 20% from designated fund balance for the Financial plan.
It was determined that the Long Range Facility Plan would be funded 100%
from the construction fund.
It was moved by Tom DePew,
and seconded by Jay Townsend, to approve Change Order 8 submitted by TML. Motion
Carried.
It was moved by Tom DePew,
and seconded by Jay Townsend, to pay our bills, including Replacement bills for
Copier $ 6454.11 (Associated Business Systems), Utility Pump $5185.90 (United
Pump Company), and Change Order 8 (TML
Draw 14 $13659.10). Motion carried.
Administrative Reports
Ken Windram gave his
Discussion occurred regarding the NPDES permit rejections that came down from
EPA in Washington D.C., a meeting was held on
September 26, 2008. See the attached
letters regarding this issue.
A meeting will be taking place October 17, 2008 for all the
Dischargers to come together and discuss this
issue and how to proceed. Ken
Windram
is also asking this group to start a large public
outreach program.
EKO Sludge Hauling- see the attached letters.
As part of Master Plan, Ken Windram asked J-U-B
to consider building a lake on the
land application site. What would
be the costs and options on this?
Shirley Carter gave her
operations report, which is attached hereto.
Scum Pit #2 repairs have been completed, and
Ken Windram will be contacting DEQ.
See
the enclosed pictures that show the repairs and sand from Chlorine Chamber.
Blue Water has been notified about the sand issue in our chlorine contact
chamber.
Tom
Daugherty confirmed that the sand was their sand, and felt is was from one of
their experiments. They plan to
install a screen, and not repeat the experiment that
they felt caused this problem.
Larry Comer asked for the
Wipes Clog Pipes flyer. Stephanie
Oliver will send a pdf copy to Welch, Comer and Associates.
Entity Reports
City of Hayden- The City is sending out RFQ’s for Broadmore Bypass and Woodland
Meadow Generator. Welch, Comer, and
Associates will be receiving the work to design Hayden Elementary Generator
placement.
Hayden Lake Recreational Water and Sewer District- Gerry House talked about the
NPDES permit, and the requirements that could be coming down again. We need
equal pressure on the EPA, they sometimes forget the people who pay the bills.
Jim Kimball put together a summary for the NPDES, and it will be discussed
later.
Kootenai County- no report .
Gerry House will talk with the Kootenai County Commissioners regarding their
interest in remaining on the Board.
Phase III
Construction
Ken Windram gave an update
on the Phase IIIC construction which is nearing completion.
VFD training occurred today. Change
Orders will come out at under 1.5% of total budget.
RFQ Facility Long Range Plan-Financial Plan
Paul Klatt updated the Board
on the progress of the Long Range Facility plan.
Currently,
J-U-B engineering is working
on a possible storage only option- 50 acre/30 feet deep pond, and the direction
to go in regards to what is happening with the permitting process.
OUTFALL LINE
Larry Comer, Welch, Comer
and Associates brought the Board up to date on the preliminary design phase.
They have the aerial base map ready, and are continuing to work with Post
Falls Highway District on the design corridor.
IDWARN
Stephanie Oliver talked with
Bill Carr regarding the Mutual Assistance Agreement.
The next IDWARN informational meeting will be November 12, 2008, and the
changes requested by ICRMP and Nancy Stricklin will be considered at that
meeting.
NPDES PERMIT
Ken Windram discussed what
was currently happening with the NPDES Permit, and the modeling that could be
affecting the permits. Jim Kimball
talked about a summary of information letter J-U-B put together called NPDES
Discharge Permits- Status and Potential Paths Forward, see enclosed letter.
The Board discussed the information that Jim Kimball presented and the
possible funds that could be needed to meet the requirements that are being
looked at.
MAGNUSON, MCHUGH AND ASSOCIATES
Stephanie Oliver informed
the Board of Stan Woods retirement, and that Toni Hackwith will be taking over
our account, see enclosed letter.
ICRMP LETTER
Ken Windram presented the
Region 1 ICRMP Board of Trustee nomination letter.
It was moved by Jay Townsend, and seconded by Tom DePew, to nominate
Garrett Nancolas, Mayor of Caldwell as the Region 1 Board of Trustee.
Motion Carried.
LOGO
Ken Windram presented the
H.A.R.S.B. Logo for the Board. It
was moved by Gerry House, and seconded by Jay Townsend, to have this logo
represent the Board. Motion Carried.
Moved to adjourn
meeting by Tom DePew, and seconded by Jay Townsend, at 4:25 p.m... Motion
carried.
Ron McIntire, Chairman
Stephanie Oliver, Secretary