OFFICIAL MINUTES

SPECIAL WORKSHOP MEETING

HAYDEN AREA REGIONAL SEWER BOARD

October 30, 2013

The Workshop Meeting of the Hayden Area Regional Sewer Board was held on October 30, 2013, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Roll Call was then taken:

City of Hayden- Ron McIntire-present

            Hayden Lake Recreational Water and Sewer District- Todd Walker-present

            Kootenai County- Dan Green- present

Also Present:    Stefan Chatwin, City of Hayden-Administrator; Carole Stringer, Hayden Lake Recreational Water and Sewer District; Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt, Mike Conn, Scott Krallman, and Pete Stayton all from J-U-B Engineering; Ray Watkins, AEI Engineering; Jamie Lemon, B2 Architecture

There were no additions or corrections to the printed agenda.

The meeting was called to order by Dan Green, Chairman at 3:00 p.m... 

Approval of Pre-Qualifications for Electrical Contractor for BNR Upgrade

Ken Windram presented the pre-qualification packet for electrical contractors for the BNR upgrade, see enclosed packet.  Ken discussed that the prequalified general contractors requested that this be done.  Nancy Stricklin and the engineers have looked over and approved the packet.  It was moved by Ron McIntire, and seconded by Todd Walker, to send out the pre-qualifications for the electrical contractors.

Roll Call:

City of Hayden- Ron McIntire-yes

            Hayden Lake Recreational Water and Sewer District- Todd Walker-yes

            Kootenai County- Dan Green- yes

Motion Carried.

BNR Upgrade Design Workshop

Ken Windram discussed that the design is at ninety five percent (95%) completion, and met with Idaho Department of Environmental Quality (IDEQ) on 11-22-2013 for review.  The design is looking to go out to bid by the end of January, with the bid awarded by the end of March/first of April.

Paul Klatt introduced the full design team from JUB Engineering, AEI Engineering, and B2 Architecture.

Paul Klatt handed out the design packet and approved costs, see enclosed packet.

Ken Windram presented the site and yard piping overview on the site plan design.  Ken discussed the fact that we are going from several electric meters to one meter, RAS/WAS modifications, replacement mechanisms in Clarifiers #1 and #2, and replacement of the Belt Filter Press.  The Dewatering Building and Coverall is under review for removal from the loan and to be completed by the HARSB staff.

** Administrative Building

The Board discussed the benefits of the SIP’s panels and price vs. the labor and stick built pricing with the Davis-Bacon wages.  The building will be 2300 square foot space, at a building cost of $376,600 with the site work adding another $130,000.00 for a total of about $500,000.00.  The SIP’s cost will be approximately $45,000.00 with building and roof.  The raw building cost is approximately $150.00 per square foot. 

** Headwork’s Building

            Paul Klatt discussed how this building sets up the hydraulics and the long term process thru the plant.

            This building is designed to allow it to accommodate in the future the full Rathdrum Prairie Master Plan

            or about a peak flow of 10 mgd per day.  The electrical room cost is partial Phase I and the balance

Phase II.  We will be adding a new step screen and using our existing perforated screen, and will be adding a grit collection system.  Everything will be enclosed with an odor control system that is run through a biofilter, the garbage can will also be located in the building for odor control and to keep the rain out of it.   The internal walls will be an enamel epoxy with industrial coating; the external walls will be block and metal, with the color moving from the blues to a gray/blue color.  The Building will be 30’ tall.  We will not have excess ground work for the site currently as it is designed.

** Equalization Basin

            The basin can be shut off for maintenance, and can be repurposed if needed in the future.  A discussion             occurred regarding covering this basin or not for odor control.  The basin lid would add about three

quarters of a million dollars with odor control.  The lid and the odor control will be alternative additives or a line item to the bid.  This could be added when the bids come in or we could add this into the Phase II bid. 

** Biological Nutrient Reduction

This was designed to have maximized flexibility, without overdoing the costs.  The basin has fifteen foot high walls, and could have some odor potential. Most facilities with BNR have uncovered tanks.

Odor Potentials with the Facility: Headwork’s, Sludge, EQ Basin, BNR

** Clarifier Mechanism and Replacement WAS/RAS Pumps

** Solids Handling

Discussed talking about the PW Tech Screw Press, and if we go with this we would not need the WAS/RAS Pump.

The Board then held a discussion on the updated costs with the design at 95% completed, see enclosed project budget summary with additive Alternatives 1-7.

The Board directed the engineers to proceed and move forward to the bid process.

Meeting was adjourned at 4:14 p.m...

Daniel H. Green, Chairman                                                     Stephanie Oliver, Secretary