OFFICIAL MINUTES

  REGULAR MEETING

HAYDEN AREA REGIONAL SEWER BOARD

September 15, 2011

The Regular Meeting of the Hayden Area Regional Sewer Board was held on September 15, 2011, in the City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.

Present:           Stefan Chatwin, Dan Green, Ron McIntire, Kenneth Sewell, David Weinstein        

Absent:                   

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Administrator; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,            J-U-B Engineering; Steve Cordes, Welch-Comer Engineering; Sean Hoisington, Hayden- Public Works Director; Nancy Stricklin, Hayden Area Regional Sewer Board- Attorney;

The meeting was called to order by Kenneth Sewell, Chairman at 1:00 p.m. 

It was moved by Dave Weinstein, and seconded by Ron McIntire, to move approve the presented agenda. Motion Carried.

Public Budget Hearing

Public Budget Hearing was announced at 1:02 p.m. for the consideration of the proposed budget for the fiscal period of October 1, 2011 to September 30, 2012.  It was moved by Ron McIntire, and seconded by Dan Green, to open the public hearing.

The Board Members received the updated proposed budget numbers for the 2011-2012 year, while Ken Windram discussed the reasons for the proposed changes, see enclosed updated budget. The entity replacement funds rose to $300,000.00 per year per FCS group recommendation. 

The 2011-2012 budget presented is $ 1,719,879.00 expense for O & M, $ 372,000.00 expense for Replacement, $ 300,000.00 for Replacement Revenue, and $ 4,141,451.00 expense for Capital/Construction improvements. 

No public comment was presented.

It was moved by Dan Green, and seconded by Dave Weinstein, to close the public hearing. Motion Carried.  The public hearing comment period was closed at 1:23 pm.

Stephanie Oliver announced that the Board had received copies from each entity regarding their budgetary voting actions.

It was moved by Stefan Chatwin, and seconded by Dan Green, to approve the fiscal year 2011-2012 O & M budget $1,719,879.00, Replacement $372,000, and Capital Construction $4,141,451.00 and adopt Resolution 2011-1 establishing the budget for fiscal year 2011-2012.

Roll Call Vote

            City of Hayden- Mayor Ron McIntire- Yes

            Hayden Lake Recreational Water and Sewer District- Dave Weinstein- No

            Kootenai County- Commissioner Dan Green- Yes

Motion Carried.

Consent Calendar

It was moved by Ron McIntire, and seconded by Dan Green, to accept the Consent Calendar.  Approval of August 18, 2011 Regular Meeting; Approval of August General and Construction Financial Reports; Approval of the Bills General and Construction

            City of Hayden- Mayor Ron McIntire- yes

            Hayden Lake Recreational Water and Sewer District- Dave Weinstein-yes

            Kootenai County- Commissioner Dan Green- yes

 Motion Carried.

Engineer’s Reports

Paul Klatt, J-U-B Engineering, has no presentation for the draft Facility Master Plan today.

Paul Klatt and Ken Windram discussed the PCB issues, and the letter that was received regarding our permit.

Nancy Stricklin arrived at 1:45 p.m.

Steve Cordes, Welch-Comer Engineering, City of Coeur d’Alene and Centennial Trail people are working on getting the Burlington Northern Railroad property still in 2011 or early 2012.

Administrative Reports

Ken Windram gave his Administrative report, which is attached hereto.

Ken Windram discussed getting another section of wheel line for $3,500.00

Nancy Stricklin commented on the Water Adjudication, and that a steering committee

was appointed.

Ken Windram gave Shirley Carter’s Chief Operator’s report. 

Entity Reports

City of Hayden – Sean Hoisington, Public Works Director, and H-1 lift station design is still in progress, Larry Comer sent some possible grant applications for the City to look at, and the City is in process of starting the design process for Hayden Elementary.

Hayden Lake Recreational Water and Sewer District (HLRWSD) – Dave Weinstein talked about the capital improvement plan that is being updated for the HLRWD.

Kootenai County - no report

SEP Fund

Ken Windram (see enclosed paperwork) discussed the original SEP Fund and the communications with the Idaho Department of Environmental Quality (IDEQ).  Discussion occurred and Ken Windram will go back with discussion to IDEQ.

Approval for SRSP Coordination and Facilitation/Memorandum of Agreement Amendment

It was moved by Ron McIntire, and seconded by Dave Weinstein, to approve the signing the amendment for $ 10,000.00 additional expense for SRSP coordination.  Motion Carried.

Approval Wells Fargo Bank Construction Savings to Public Funds CD’s

Approval of Investment Resolution

Stephanie Oliver presented the Wells Fargo estimates on laddering investment options with our funds. 

It was moved by Stefan Chatwin, and seconded by Dan Green, to approve Resolution 2011-2 authorizing the Office Manager/Administrator to invest HARSB funds.  Motion Carried.

Clarifier #4 Painting Status Update

Ken Windram presented the update from the Clarifier No. #4 meeting see enclosed presentation.

Replacement Fund Report

Ken Windram presented updated information regarding the replacement fund. 

Status Report of Issues on Joint Powers Agreement

Ken Windram and Nancy Stricklin discussed the Chairmanship of the Board and that it is not an automatic rotation, but is set up by election in January.

Approval for Change of Staff Position Title/Salary

Ken Windram presented a requested change of title for a staff person as Wastewater/Collection Technician Operator.  This is not an added position- it is currently changing a position title to indicate the instrumentation knowledge.  Discussion occurred regarding what the Board would like to see prior to creating this position; the staff will be bringing this back next month.

Nomination for Idaho Chapter of PRIMA

Ken Windram presented the information, and the Board decided to go with the nominee that was presented. 

Approval to Surplus Berm Dirt Pile, with Staff Help as Needed

It was moved by Stefan Chatwin, and seconded by Dan Green, that we surplus the berm dirt pile.  Motion Carried.

Approval for Headwork Influent Screen Repair Costs

It was moved by Ron McIntire, and seconded by Dan Green, to approve the Headwork’s Influent Screen repair costs of up to $7,000.00.  Motion Carried.

Moved to adjourn meeting by Stefan Chatwin, and seconded by Dan Green, at 2:49 p.m... Motion carried. 

Kenneth Sewell, Chairman                             Stephanie Oliver, Secretary