OFFICIAL MINUTES

  REGULAR/PUBLIC HEARING MEETING

HAYDEN AREA REGIONAL SEWER BOARD

September 16, 2010

 

The regular meeting of the Hayden Area Regional Sewer Board was held on September 16, 2010, in the City of Hayden, Council Chambers at 8930 N. Government Way, Hayden, ID.

 

Present:           Ron McIntire, Kenneth Sewell, David Weinstein

 

Absent:             Stefan Chatwin, Richard Piazza

  

Also Present:   Ken Windram, Hayden Area Regional Sewer Board-Facility System Manager; Stephanie Oliver, Hayden Area Regional Sewer Board-Secretary; Paul Klatt,

                        J-U-B Engineering; Larry Comer, Welch Comer and Associates; Sean Hoisington, City of Hayden- Public Works Director; Lisa Sheckler- Kootenai County Prosecutors Office; Shirley Carter, Hayden Area Regional Sewer Board- Chief Operator

 

The meeting was called to order by Ron McIntire, Chairman at 3:00 p.m. 

 

It was moved by Ken Sewell, and seconded by Ron McIntire, to approve the agenda as presented.  Motion carried. 

 

It was moved by Ken Sewell, and seconded by Ron McIntire, to approve the minutes as written for the August 19, 2010 regular meeting.  Motion carried. 

 

 

Public Budget Hearing

 

Public Budget Hearing was announced at 3:02 p.m. for the consideration of the proposed budget for the fiscal period of October 1, 2010 to September 30, 2011.

 

The Board members received the current proposed budget number for the 2010-2011 year.  The administration increase is due to $200,000.00 for attorney fees.  The replacement fee increase is for a new vactor truck, H-3 generator set-up change, chlorine replacement.  The entity replacement funds rose to $200,000.00 per year per FCS group recommendation.

 

The 2010-2011budget is $ 1,728,809.00 for O & M, $ 504,217.00 for Replacement, $ 200,000.00 for Replacement Revenue, and $ 4,179,987.00 for Capital improvements.  Discussion regarding the old and new vactors took place.

 

No public comment was presented.

The public hearing comment period was closed at 3:08 pm.

 

It was moved by Ken Sewell, and seconded by Ron McIntire, to pass the 2010-2011 presented   budgets.  Roll Call Vote

            City of Hayden Ron McIntire- Yes

            Hayden Lake Recreational Water and Sewer District Ken Sewell- Yes

            Kootenai County Richard Piazza- Absent

 

 

Engineer’s Reports

 

J-U-B Engineering – Paul Klatt

J-U-B emphasis has been to work on the TMDL/NPDES issues, Idaho anti-degradation and then on our master plan.

 

Paul Klatt and Ken Windram discussed the TMDL/NPDES issues.  Ongoing discussions are occurring between Environmental Protection Agency and our legal counsel.  Ken Windram gave the HARSB attorney direction after discussion with the entities that 10% of flow is not adequate for the Idaho dischargers.

 

Larry Comer and Lisa Sheckler arrived at 3:10 pm

 

Paul Klatt also updated the Board on the antidegradation rules.  The antidegradation rules are in a public comment stage with Department of Environmental Quality.  The rules are a major revision of the Idaho water quality rules.  The permits should be out in March 2011, and affects HARSB due to the operational discharge rules and year around discharge that we asked for. 

 

Welch-Comer Engineering- Larry Comer

Larry Comer reported no he had no new information at this time.

 

It was moved by Ken Sewell, and seconded by Ron McIntire to approve the August Financial Reports (Construction and O & M). Motion Carried.  The local investment pools 2nd quarter review and outlook information is also enclosed for your review at the end of the Board packet.

 

It was moved by Ken Sewell, and seconded by Ron McIntire, to pay the presented bills. Motion Carried.

 

Administrative Reports

 

Ken Windram gave his administrative report, which is attached hereto.

            Spokane River TMDL Implementation Advisory Committee meeting September 22, 2010

 from 9 am to noon, in Liberty Lake.

 

            Last week we put our 3rd oxidation ditch online to see if we can bring our fecal coli forms

            in line so that we can start sending our sludge to Parker Ag.

 

            We will install conduit for the power supply after hunting season to put in electricity

 around to the flow meters.

           

 Shirley Carter gave her report, see attached report.

Inserted is a list showing all of HARSB’s operator’s current licenses.

 

 

 

 

Entity Reports

 

City of Hayden- Sean Hoisington gave an update for the City.  He has visited H-1 and Hayden Elementary, as well as the other lift stations with Ken and discussed the issues related to each.  Welch, Comer and Associates in regards to H-2, on the video test that was done saw standing water in the 15” line which has caused alarm and meeting was called with Contractors, and they are to supply a test that will conform to the test specifications.  The City of Hayden has also been doing smoke testing to determine the connections on the reconciliation sewer audit, they had 25 remaining customers to check connections on, one of which 6 still remain.

 

Hayden Lake Recreational Water and Sewer District (HLRWSD) – Ken Sewell and David Weinstein discussed the concern that the HLRWSD members expressed, regarding informing the residents and ratepayers about the upcoming TMDL issues and costs. Ken Sewell presented a Draft Copy TMDL Public Relations Outline “IT’S ALL ABOUT PHOSPHATE”.

 

Kootenai County-no report

 

 

SEP Fund

 

City of Hayden is still working on this.

 

 

Design Update on ReUse Farm Irrigation Line and Water Adjudication Information.

 

Ken Windram continued from last month the discussion regarding the Re-use south 150+ acreage, a Power Point showing several options was presented (crops, trees, or modifying the water right to current usage).  A lengthy discussion occurred regarding what to do with the water rights.  It was moved by Ken Sewell, and seconded by Ron McIntire, that we follow up on the previous approval with a competitive bid process for the crop irrigation at the cost of $160,000, and apply for the full water rights.  Motion Carried.  

 

 

Approve to Direct Pay Confidential Technical Assistance provided for TMDL/NPDES Attorney

 

Ken Windram discussed that we want the bills from J-U-B Engineering on our behalf to come directly to us, vs. going to the attorney and coming back to us. It was moved by Ken Sewell, and seconded by Ron McIntire, to approve and sign the direct pay agreement for confidential J-U-B Engineering technical services that Givens Pursley requests.  Motion Carried.    

 

 

Approval to Purchase Self-Dumping Trailer

 

Ken Windram requested that the Board purchase a dump trailer for use with the tractor and other equipment/materials that HARSB needs, see enclosed information.  It was moved by Ken Sewell, and seconded by Ron McIntire, to approve the purchase of a 96” Deckover Dump Trailer for $6900.00.  Motion Carried.

 

 

Moved to adjourn meeting by Ken Sewell, and seconded by Ron McIntire, at 4:25p.m... Motion carried. 

 

 

 

 

 

 

Ron McIntire, Chairman                                 Stephanie Oliver, Secretary