OFFICIAL MINUTES
REGULAR MEETING
HAYDEN AREA REGIONAL SEWER BOARD
September 19, 2013
The Regular Meeting
of the Hayden Area Regional Sewer Board was held on September 19, 2013, in the
City of Hayden Council Chambers at 8930 N. Government Way, Hayden, ID.
The meeting was called to
order by Todd Walker, Vice-Chairman at 3:01 p.m...
There were no additions or
corrections to the printed agenda.
Roll Call was then taken:
City of Hayden- present
Hayden Lake Recreational Water and Sewer District- present
Kootenai County- present by telephone during a portion of the meeting
Public Budget Hearing
Public Budget Hearing was
opened at 3:04 p.m. for the consideration of yearly budget for the fiscal period
of October 1, 2013 to September 30, 2014.
Ken Windram asked the Board
if they would like to see the budget presentation that was presented at each of
the entity meetings, the Board decided not to since everyone had already seen
it.
No public comment was
presented.
The public hearing comment
period was closed at 3:06 pm.
Dan Green joined the meeting
via telephone conference call at 3:07 p.m.…
It was moved by Ron
McIntire, and seconded by Todd Walker, to approve Resolution 2013-4 for the
Budget year of 2013-2014 and appropriate the following funds:
O & M Budget of $1,831,332; Replacement
of $1,479,796; and Construction of $8,304,282 for a total of 11,615,410.
Roll call vote taken:
City of Hayden- Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer- Todd Walker- Yes
Kootenai County- Dan Green- Yes
Motion Carried.
Approval of Land Sale or Exchange Agreement
between HARSB and City of Hayden
Nancy Stricklin explained
the Land Sale or Exchange Agreement and how this needs to occur between the
public entities, see enclosed items.
It was moved by Ron
McIntire, and seconded by Todd Walker, to approve the Land Sale or Exchange
Agreement between HARSB and the City of Hayden as well as the notification the
public hearing.
Roll call vote taken:
City of Hayden- Ron McIntire- Yes
Hayden Lake Recreational Water and Sewer- Todd Walker- Yes
Kootenai County- Dan Green- Yes
Motion Carried.
Dan Green left meeting at
3:10 p.m.
Consent Calendar
It was moved by Ron
McIntire, and seconded by Todd Walker, to accept the Consent Calendar as
presented and/or amended: correction of
August 15, 2013 Regular Meeting Minutes, change word ‘announced’ to ‘opened’ in
public hearing minutes; Approval of August 22, 2013 Workshop Meeting; Approval
of August General and Construction Financial Reports; Approval of the Bills:
General, Construction, and Replacement.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker
Kootenai County- Commissioner Daniel Green- absent
Motion Carried.
Engineer’s Reports
Paul Klatt, J-U-B
Engineering, gave an update on the NPDES Draft workshop meeting and public
hearing held August 28, 2013. The
workshop meetings had several people in attendance, but no public comments were
presented during the public hearing.
The comment period was delayed until October 3, 2013.
They expect permit approval delayed a couple of months, due to having a
problem with a small part of the Idaho State Anti-degradation Rule that EPA has
not accepted which is part of our permits.
This problem is anticipated to be taken care of at the start of the
January legislative session.
Paul also discussed with the
Board the design contractor pre-bid meeting held on September 12 with sixty
percent (60%) completion in which Idaho DEQ also attended.
There was a lot of great interaction, and ideas which would address
comments and concerns prior to the bid spec going out.
We are still looking at being ready for bidding the 1st of
January, with a final draft review construction design set being ready at the
end of November, 1st of December.
Ken Windram indicated no
change in the Huetter Outfall information.
Administrative Reports
Ken Windram gave his
Administrative report, which is attached hereto.
Ken
Windram reviewed his report, and discussed the Bio-solids Conference he attended
in September, see his report. He
expects a draft agreement from Boulder Park, King County for the Board to review
and approve, they would accept sludge on a part time or occasional basis.
Shirley Carter gave her Chief Operator’s report, which is attached
hereto.
Entity Reports
City of Hayden – Sean Hoisington discussed New H1 lift station and the final
steps left on construction. The
Hayden Elementary Lift Station Bypass is also completed.
Hayden Lake Recreational Water and Sewer District (HLRWSD) – The District is
still looking at alternatives to Canterbury Cove Lift Station, and getting some
easements into place.
Kootenai County – no report
SEP Fund
Ken Windram reported no
change at this time.
Approval to Move Material from City Property to
Reuse Farm
Ken Windram presented a
proposal for removing material from the City property to the Reuse Farm, see
enclosed information. It was moved
by Ron McIntire, and seconded by Todd Walker, to approve the presented
expenditure not to exceed $9,600.00
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried.
Approval of SRSP (Spokane River Stewardship
Partners) Agreement
Ken Windram gave the new
funding agreement to the Board, Nancy Stricklin has reviewed it.
It was moved by Ron McIntire, and seconded by Todd Walker, to approve the
presented SRSP funding agreement and exhibit for $5,665.00.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried.
Discussion and/or Approval for Remaining Balance
O & M funds to be returned to entities or placed into Replacement Fund
Ken Windram and Stephanie
Oliver discussed the enclosed estimate of funds, if books closed today with no
further bills, available to be placed in replacement or returned to the entities
at the end of the year. The enclosed
sheet was discussed, and Ken asked the Board to put the funds into Replacement.
It was moved by Ron McIntire, and seconded by Todd Walker, to return the
remaining funds from the 2012-2013 Budget to the entities.
Roll call vote taken:
City of Hayden- Ron McIntire- yes
Hayden Lake Recreational Water and Sewer District- Todd Walker- yes
Kootenai County- Commissioner Daniel Green- absent
Motion Carried.
Discussion on Composting Proposal Option
Ken Windram presented the
proposal sent to us from Organic Resource Company; this proposal started with
Lighthouse Dressings looking at setting this up with Sandpoint Wastewater
Treatment and then changed to what is presented.
The Board is interested in pursuing this further and would like more in
depth information for consideration. Questions arising in the discussion were
regarding: smell; return on investments; Idaho Department of Environmental
Quality permitting; do the bio-solids need to be Class A; what is in this for
HARSB; what do we have to put forward financially; who would market and sell the
compost; etc.?
Approval of NPDES Comment Letter
Ken Windram presented a
draft of the NPDES Comment letter from HARSB.
Discussion occurred regarding a statement presented on page 1, and it was
determined that we will leave the sentence discussing the rate payers out of the
comment letter. It was moved by Ron McIntire, and seconded by Todd Walker, to
approve the present NPDES Comment letter with the revised language, and minor
changes that need to be made with the table additions that are coming from Gary
Allen, attorney. Motion Carried.
Meeting was adjourned at
4:10 p.m...
Todd Walker, Vice-Chairman
Stephanie Oliver, Secretary